Business Administrator

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Posting Details
Posting Details

Posting Number S05510P
Position Title Business Administrator
Functional Title
Department Information Technology-IT Business Ops & Services
Salary Range Up to $55,000 Dependent on Qualifications
Pay Basis Monthly
Position Status Regular full-time
Location Richardson
Position End Date (if temporary)
Posting Open Date
Posting Close Date
Open Until Filled Yes
Desired Start Date 03/11/2024
Job Summary Performs complex duties. This position is responsible for coordinating and administering a division-wide function or program such as travel coordination, executive support, expense reimbursements, conference/event planning, etc. Duties include large-scale coordination, organization, and monitoring of associated projects, processes, deadlines and effectiveness measures and extensive cross-functional communication and work across university areas and/or with external partners. Bears overall responsibility for managing the administrative day-to-day operations for the division of OIT.
Provides leadership and oversight of internal controls for the administrative responsibilities of a division. Work involves establishing program goals and objectives; developing program guidelines and procedures; developing schedules, priorities, and standards for achieving program goals; evaluating program activities; developing budget requests; and coordinating program activities. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.
Minimum Education and Experience
  • Bachelor’s degree; and
  • Three to five years of experience performing administrative duties with two of these years in a position with unit-wide scope; and
  • One to three years of supervisory experience; and
  • One to three years administrative experience in higher education.
  • An equivalent level of relevant education and experience may be considered.
Preferred Education and Experience
  • Experience using and training within Visio
  • Ability to plan, assign and supervise the work of student employees
  • Thorough knowledge of University policies and procedures related to functional area (or ability to rapidly assimilate)
  • Thorough knowledge of Texas rules and regulations related to functional area (or ability to rapidly assimilate)
  • Ability to plan and conceptualize and make sound business decisions
  • Strong presentation skills
  • Strong problem solving skills
  • Strong critical thinking skills
  • Ability to communicate effectively with diverse populations verbally and in writing
  • Ability to develop and maintain effective working relationships
  • Ability to work independently
  • Knowledge of safety and security precautions appropriate to work performed
Essential Duties and Responsibilities
  • Serve as travel SME for OIT and support staff when registering for conferences, booking hotels and flights and processing reimbursements – ensure compliance with pre-travel authorization and ensuring reimbursements meet state and institutional requirements.
  • Develop SOP’s for Business Operations and Services processes including diagrams and documents of order for OIT programs
  • Serve as the rep and ELT liaison for the handbook committee – including updating and writing new versions of document areas
  • Work with the Senior Leadership Team to review OIT processes and policies for change management strategies
  • Serve as intake coordinator OIT audits – review requests, assign tasks, schedule audit meetings, coordinate communication between divisions, develop and oversee project steps through audit completion
  • Assists with other special projects as assigned
  • Procures supplies/services through OneCard as requested
  • Serves as divisional timekeeper
  • Maintains executive calendars
  • Create and maintain divisional organizational chart within Visio – manage online informational links
  • Plans and executes all aspects of assigned meetings, conferences and other events as directed by members of the ELT
  • Coordinates with management and administration the business processes and management of those activities associated with OIT
Physical Activities
Working Conditions
Additional Information Remote Work Eligibility Statement
Hybrid Remote Work Available for Texas Residents
Special Instructions Summary
Important Message 1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator .

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