Business Administrator

Metropolitan Mosquito Control District

Business Administrator – Full Time Position
St. Paul, MN 55104 
Apply at: mmcd.org

Applicants must provide a Cover letter and Resume to be considered

Open: Until Filled
First review of applications will be March 25, 2025

Salary: $99,336 – $129,107

The Metropolitan Mosquito Control District (MMCD) was created by the Minnesota state legislature (Minn. Statute 473.704) in 1958 for the benefit of citizens of Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, and Washington counties.

Our Mission: To promote health and wellbeing by protecting the public from disease and annoyance caused by mosquitoes, black flies, and ticks, in an environmentally sensitive manner.
Our Values: We value integrity, trust, cooperation, respect, and competence in our interactions with colleagues and customers.
Our Vision: To be the leading mosquito abatement district in the world.
See our website for more details: mmcd.org

The Business Administrator is a critical role in managing all internal operations and administrative functions for the District. Ensuring efficient internal services, and oversee financial management, human resources, facility management, IT, and safety compliance. 

As the Business Administrator, you will: 

• Serve as the Chief Financial Officer (CFO) of the District providing leadership and strategic guidance.
• Develop, review and approve all contracts/agreements for purchase orders for the District.
• Supervise and provide leadership for the Business Office Manager, Facilities Manager, IT Coordinator, and Safety Coordinator.
• Oversee safety initiatives and training programs, ensuring compliance with safety regulations and best practices.
• Assist the Executive Director in strategic planning and development.
• Work with the MMCD Commission and its members to support governance and policy development.
• Perform other related duties as assigned, ensuring the continuous improvement and effectiveness of the District.

We’re a District committed to teamwork, community, learning, and development. 

This is a benefits eligible position:

Employer Paid: Dental, Life Insurance, Short term/Long term disability, Vacation, Sick time, Holiday pay.
Employer Contribution – Medical, Public Employees Retirement Association 
Other benefits offered – Vision, 457 Deferred Comp/ROTH plans, Voluntary life insurance.

MMCD is an equal opportunity employer and prohibits discrimination and harassment of any kind. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. 

POSITION TITLE: BUSINESS ADMINISTRATOR

DEPARTMENT:    REPORTS TO:    FLSA STATUS
Administration            Executive Director         Exempt

CLASS SUMMARY:
Under the general direction of the Executive Director, the Business Administrator oversees all internal operations and administrative functions of the Metropolitan Mosquito Control District (MMCD). Responsible for managing and overseeing financial management, human resources, facilities oversight, IT coordination, and safety compliance.   The Business Administrator ensures efficient internal services, develops and manages the annual operating and capital budgets, and serves as the acting Executive Director when the Executive Director is unavailable.

ESSENTIAL DUTIES:

Financial Management & Budgeting

• Serve as the Chief Financial Officer (CFO) of the organization, providing financial leadership and strategic guidance.
• Develop, manage, analyze and monitor the District’s annual operating and capital budgets.
• Conduct financial reconciliations, maintain financial records, and oversee financial reporting.
• Ensure compliance with government accounting standards and regulatory requirements.
• Provide financial analysis and recommendations to executive leadership and the MMCD Commission to support decision-      making
• Manage MMCD’s investments, make decisions to optimize returns while managing risk.
• Prepare and manage County levy proposals and certifications.

Contract & Procurement Oversight

• Review and approve all contracts/agreements and purchase orders for the District.
• Administer and manage annual renewal of MMCD’s insurance contracts/policies.
• Develop bid specifications for the purchase of insecticides, equipment, and vehicles.
• Monitor control material inventories and work closely with the Assistant Director of Operations to allocate within budget and program guidelines.

Human Resources & Administrative Supervision

• Supervise and provide leadership to the Business Office Manager, Facilities Manager, IT Coordinator, and safety personnel.
• Oversee payroll, benefits administration, and compliance with employment regulations.
• Participate in union negotiations and oversee contract implementation.
• Foster an inclusive and equitable workplace culture.

Facilities & IT Management

• Oversee maintenance and operations of six MMCD-owned facilities.
• Work with the Facilities Manager to ensure facilities meet operational needs.
• Coordinate IT infrastructure and services, ensuring security and efficiency.
• Oversee technology upgrades and cybersecurity measures to protect District assets.

Safety & Risk Management

• Ensure compliance with safety regulations and best practices.
• Oversee safety initiatives and training programs.
• Manage insurance programs and risk mitigation strategies.
• Ensure adherence to federal, state, and local regulatory requirements.
• Implement emergency preparedness and disaster recovery plans.

Strategic Planning & Executive Support

• Assist the Executive Director in program planning and development.
• Conduct cost-benefit analyses for mosquito control programs and strategies.
• Act as the Executive Director in their absence.
• Represent MMCD in meetings and collaborations with external stakeholders as needed.
• Identify opportunities for operational improvements and organizational efficiencies

Commission Relations & Governance

• Work closely with the MMCD Commission and its members to support governance and policy development.
• Prepare reports, financial statements, and budget updates for Commission review.
• Attend Commission meetings and provide expert guidance on internal operations, finance, and administrative matters.
• Respond to inquiries and provide necessary documentation to assist Commission decision-making.

Other Duties as Assigned

• Oversee expenditures and purchasing decisions.
• Support organizational policy development and implementation.
• Lead interdepartmental initiatives to improve internal operations.
• Participate in the annual financial audit.

MINIMUM QUALIFICATIONS: Bachelor’s degree in business, public administration, or related field with an emphasis on accounting; three to five years related work experience preferred in administration; or an equivalent combination of education and experience; or demonstrated capability to perform the job duties. Microsoft Great Plains Dynamics Accounting software experience preferred.

KNOWLEDGE REQUIRED:

• Governmental accounting and financial management principles, practices, and systems.
• Budget development, forecasting, and expenditure monitoring.
• Human resources regulations and best practices.
• Contract management and procurement procedures.
• Facilities operations and IT infrastructure.
• Government regulations and compliance requirements.
• Strategic planning and policy development.
• Risk management and safety program administration.

ABILITIES AND SKILLS REQUIRED: 

Skills in:

• Leadership, team management, and staff supervision.
• Financial analysis, reporting, and strategic planning.
• Negotiation and contract management.
• Problem-solving and decision-making.
• Effective communication (oral and written).
• Use of financial software, spreadsheets, and database applications.
• Change management and process improvement.

Ability to:

• Develop and implement operational policies and procedures.
• Collaborate with internal and external stakeholders.
• Manage multiple priorities and projects effectively.
• Interpret and apply government regulations.
• Lead a team and foster a positive workplace culture.
• Represent the organization in professional settings.
• Drive innovation and continuous improvement.

PHYSICAL REQUIREMENTS:
Positions in this class typically require sedentary work, reaching, standing, walking, pushing, pulling, lifting, grasping, talking, hearing, seeing and repetitive motions. Sedentary work involves maintaining a stationary position. Jobs are sedentary if moving is required only occasionally, and all other sedentary criteria are met. Some work requires stooping, kneeling crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, grasping, talking, hearing, seeing and repetitive motions on wet and uneven terrain. Move and transport up to 50 pounds occasionally and/or use force frequently or constantly to manipulate, lift, carry, push, pull or otherwise move objects. Certain work involves bike riding. Incumbents will be subjected to outdoor work and operation of District vehicles and equipment.    
Incumbents may be subjected to moving mechanical parts, fumes, odors, dust, chemicals and extreme temperatures, intense noise, and travel, requires license to operate a motor vehicle. 

NOTE:
The above job description is intended to represent only the key areas of responsibility; specific position assignments will vary depending on the business needs of the organization.
    
Affirmative Action / Equal Opportunity Employer
This document is available in alternative formats to individuals with disabilities
by calling 651-645-9149 or through MN Relay Service at 1-800-627-3529