Business Administrator

Job Group:
Professional & Scientific

Required Minimum Qualifications:
Bachelor’s degree

Preferred Qualifications:
2+ years of office management experience.
Experience working with billing systems.
Experience with account auditing and reconciliation, working with accounts. payable and credit card transactions.
Experience working with Workday and ISU Finance Delivery.
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Job Description:

Summary

Environmental Health and Safety (EH&S) at Iowa State University is seeking to hire a Business Administrator I. The Business Administrator I is a key member of the EH&S team (over 40 full time and student employees) that will manage the EH&S billing operations and day-to-day accounting functions, including but not limited to acting as EH&S Cost Center Manager, review Workday transactions, prepare financial reports, monitor, and reconcile accounts, manage accounts receivables and credit card processing, and collaborate with Finance Delivery.

This position will be a member of the administrative support team for EH&S and provide administrative duties such as greeting guests, answering phone calls, departmental filing, maintaining director calendars, and creating and editing departmental correspondence.

The successful candidate will possess the ability to pay close attention to detail and ability to prioritize; have excellent written and verbal communication skills; proficiency in Microsoft Excel; billing experience; reconciling accounts; have ability to work both independently and in a team-oriented environment; maintain confidentiality; and establish and maintain effective working relationships. 

Example of Duties

• Represents the department on business affairs and/or faculty affairs to the institution community.

• Monitors and interprets operational policies and procedures in areas such as information technology, communications, and facilities.

• Prepares budgets and financial reports for grants, general appropriations, endowments, and other funds.

• Assists in establishing financial and operational systems to monitor, control, and verify expenditures and carry out financial analysis.

• Manages day-to-day operational needs of a department.

• May assist with employment business needs such as hiring of students, timekeeping responsibilities, and scheduling.

• May supervise students.

Level Guidelines
• Individual contributor position with developing professional and/or technical skills working under immediate to general supervision
• Grasps professional-level knowledge and concepts of field while working in a progressive learning mode
• Works on problems and issues of somewhat limited scope
• Follows standard practices and procedures in analyzing situations or data for which answers are available or can be obtained
• Responds to inquiries and issues, escalating to manager or higher level workers as appropriate
• May lead projects of limited scope and complexity
• May provide guidance to students

Appointment Type:
Regular

Number of Months Employed Per Year:
12 Month Work Period

Time Type:
Full time

Pay Grade:
PS807

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:
1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter
If you have questions regarding this application process, please email [email protected] or call 515-294-4800 or Toll Free: 1-877-477-7485.
Why Choose ISU?
Iowa State University is committed to fostering a workplace of belonging, where diversity is celebrated and equity is a core value. Our Iowa State Employees enjoy comprehensive health and work life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program
 

Original Posting Date:
January 9, 2024

Posting Close Date:
January 22, 2024

Job Requisition Number:
R13780