Business Coordinator II

Job Title

Business Coordinator II

Agency

Texas A&M University

Department

Finance – Mays Business School

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As part of the Division of Finance & Business Services, we service Texas A&M University’s Mays Business School, which is a vibrant learning organization of more than 175 faculty members, 125 staff members, and 6,400 undergraduate and graduate students in accounting, finance, management, management information systems, marketing, and supply chain management.

We serve by:

• Providing outstanding service to our stakeholders

• Facilitating best practices, including ensuring compliance with laws and regulations

• Creating a culture of life-long learning and professional development within our Division

• Engaging in responsible stewardship of financial and people resources in a sustainable manner

We invite you to learn more about our division at  https://finance.tamu.edu/index.html

What we want

The Business Coordinator II, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data.

What you need to know

Salary : Compensation will be commensurate to selected hire’s experience

Cover Letter & Resume: A cover letter and resume are strongly recommended

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience

• Three years of related experience

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing and spreadsheet applications. Interpersonal and communication skills

• Planning and organizational skills

• Ability to multitask and work cooperatively with others

Preferred Qualifications:

• Aggiebuy, Concur, FAMIS, Canopy experience

Responsibilities:

Financial Duties

• Serve as the primary accounts payable and purchasing contact.

• Implement and coordinate purchasing activities to include management of accounts payable, purchasing and requisition processing, payment card allocations and statement reconciliation/verification.

• Monitor fiscal accounts.

• Investigate errors on transactions and recommend appropriate corrective action.

• Process departmental budget requests (DBR), departmental correction requests (DCR) and unit financial obligations (UFO).

• Maintain unit’s business files and serve as records management coordinator.

• Process scholarship payments.

• Verify all federal, state, local, and development accounts.

• Train faculty and staff on new and existing business procedures related to business activities.

Travel

• Reviews travel expense reports for accuracy and adherence to university and college guidelines.

• Assists travelers with errors and modifications.

Inventory and Records Management

• Performs inventory processes and maintenance of unit(s) inventory.

• Manages maintenance of unit business files on Laserfiche.

Fiscal Activities

• Coordinates annual fiscal activities with minimal direct supervision.

• Assists with coordinating annual fiscal year closing activities.

• Proposes solutions to complex financial problems.

Why Texas A&M University?  

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays 

• Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month

• Automatically enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more 

• Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.