Business Manager

Reporting to the Assistant Dean for Finance, the Business Manager is a hands-on individual responsible for the financial and business management of the Office of Dean of Faculty. The Dean of the Faculty has administrative oversight of academic departments and programs and all matters pertaining to the effectiveness and well-being of the faculty, professional researchers, specialists, and librarians.

The Business office is responsible for all financial and budgetary oversight within ODOF. This includes implementing budgets for all fund sources, tracking actuals activity against these budgets and modeling forecasts of future spend. Additionally, the office develops and publishes new policies, changes existing policies when necessary and ensures compliance to these policies. Further, the office is responsible for a large range of administrative tasks related to various financial processes and salary reviews of faculty.
Acting as a financial representative, the Manager, ODoF Business Office is responsible for the accounting, financial reporting, monthly reconciliations, year-end closings, and management of day-to-day operations. This position ensures that effective financial standards are in place and that the academic departments are in adherence with the policies set by ODOF and Finance and Treasury(F&T). This position is an essential partner and works closely with the Assistant Dean of Finance as well as F&T to support the fiduciary and organizational compliance responsibilities of the ODoF organization. Demonstrated skill and attention to detail at the transactional level is crucial to the role, as is the ability to take this transactional knowledge and apply it through critical thinking and analysis.

The specific responsibilities of the Business Manager include but are not limited to:

 

Finance/Analytical- 80%

● Manage various aspects of ODoF Operating Budget to include performing budget analysis, monthly account reconciliations and assisting with fiscal year-end close.
● Manage dependent child care grants to include reviewing and approving all child care requests.
● Serve as administrator of the University Committee on Research in Humanities and Social Sciences (UCHRSS) to include overseeing the financial management of awards and handling communication with the awardees and committee.
● Manage moving/relocation of new faculty and associated recruitment costs to include approving all moving and recruitment estimates and processing of relocation invoices.
● Preparation of SRP departmental packages for review by the Dean of the Faculty and members of the C/3 committee.
● Ongoing tasks such as journal entry processing, institutional payment invoicing, requisitions and purchase order management for ODoF
● Record the distribution of faculty hiring and retention commitments including forgivable loans in the general ledger.
● Provide support to the management and payment of outside contracts entered into by ODoF on behalf of the University.
● Ensure that all business and finance policies are up to date and in compliance both at ODOF and academic departmental level.
● Submit annual Higgins trust proposal to Budget office
● Approve learned travel fund requests and manage the annual commitment funding process.
● Provide timely and accurate financial information on past and future activities to support the optimal, strategic and proper use of all funds.
● Monitor fund balances and resolve deficit conditions.
● Manage ODOF and Departmental Chair Concur approvals.

 

Other Duties-20%

● In conjunction with the Assistant Dean for Finance, seek ways to improvise reporting and analytics at the Business Office, utilizing technology to maximum extent possible.
● Work comfortably within a deadline driven organization to ensure all reporting deadlines are met.
● Support ongoing Strategic initiatives within ODoF and Business Office
● Provide Backup Support to all members of Business Office team, as necessary

Essential
● Bachelor’s degree in Accounting, Finance, or related field; advanced degree preferred
● A minimum of 5 years’ experience in financial administration
● High attention to detail.
● Knowledge of generally accepted accounting principles (GAAP)
● Advanced Microsoft Excel skills.
● Strong organization skills and the ability to manage multiple priorities at once.
● Ability to organize large sets of data and information, and to synthesize this data into effective reporting.
● Excellent customer service skills.
● Strong communication ability, both written and verbal.
● Proven ability to improve existing processes and design new ones
● Ability to work well in a team setting.
● Ability to collaborate and multi-task in a high-volume environment.
● Ability to manage sensitive and confidential information.
● Strong financial analysis skills and familiarity with interpreting and analyzing financial reports.
● Personal qualities of integrity, credibility, professionalism and a commitment to excellence at work

 

Preferred:
● Proficiency with University systems such as OnBase, IBM Cognos reporting and PeopleSoft, Concur, Labor Accounting or their equivalents, preferred.

 

 

 

 

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

36.25

No

Yes

180 days

No

No

No

Mid-Senior Level

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