Business & Operations Manager

The Business & Operations Manager serves the District by performing skilled professional duties related to planning, organization coordination, and implementation of administrative and operational functions. These include accounting, audits, budgeting, payroll, accounts payable and receivable, benefits administration, contract administration, and building management. Direct management of staff in the following areas: finance, human resources, Board administration including documents and materials preparation for meetings, and fulfilling Manager’s needs and requests. In addition, this role will provide strategic and critical input to the Administrator in determining the District’s annual and long-range budgets, programs, and priorities.

Key Responsibilities and Duties

Finance

• Manage the District’s finance, bookkeeping, accounting, and grants procedures.
• Oversee the process for annual budgeting including ongoing file management, solicitation of quotes for services, preparation of informational materials, certification of tax levy, and assistance with public outreach on these areas as needed.
• Prepare monthly financial statements for the District Administrator, Treasurer and Board. Oversee the development and reporting of monthly financial reports and adherence to budget reports, with appropriate trend analysis.
• Oversee all accounting functions and services, both internally and with external accounting and audit vendors.
• Manage the maintenance of records and check preparation of all accounts payable invoices.
• Help ensure all operations are conducted within budgeted guidelines and limits set forth in the Governance Manual.
• Ensure the timely and accurate reporting of revenue year-to-date, and year-end financial reports.
• Manage the implementation of the District’s accounting and project management software to track staff time, complete payroll, process accounts payable and receivable, compose project financial reports, and update and reconcile District accounts.
• Help prepare annual work plan, budget, and contract renewals.
• Work with Board Treasurer to complete monthly treasurer duties as prescribed by statute and by-laws.

Administration

• Drive processes for completing functions that are mandated by Board policy or statutory requirements, such as pay equity reporting.
• Manage District electronic and paper records and the filing and information retrieval system; ensure materials are maintained and current.
• Oversee the preparation of the District’s annual report on activities and ensure reports meet statutory requirements.
• Help prepare Board agendas and participate in monthly Board meetings.
• Manage building operations and systems, including but not limited to; telecommunications, security system, vehicles, building maintenance, utilities, equipment and supplies.
• Evaluate, develop, and implement office and administrative procedures to improve productivity, workflow, and efficiency

Human Resources

• Lead and manage assigned staff in day-to-day duties.
• Provide technical support and training to appropriate staff in the accounting and project management software, and coordinate updates and communication with the software companies.
• Assist the District Administrator in managing human resource aspects for staff including recruiting, hiring, onboarding and reviewing performance.
• Oversee the onboarding of new employees regarding workplace preparation, human resource requirements and technology.
• Administer employee benefits; assist with open enrollment periods managing electronic enrollment and coordinating with benefit providers.
• Assist in staff transitions and departures.
• Perform other duties as needed or required.

Required

• Bachelor’s degree in accounting, business administration, or related field
• Appropriate experience in accounting, business administration, finance, or related field
• Appropriate supervisory and management experience
• Excellent proficiency with Microsoft Office suite, accounting software, project and planning and other common software applications
• Maintain a valid driver’s license with a good driving record
• Access to a private automobile on an as needed basis for use in carrying out District business
• Able to work evenings and weekends, as needed, to attend meetings and meet deadlines

Desired

• Advanced degree in public accounting, business administration, or related field
• Knowledgeable and experienced working with Sage software
• Experience working at, or in coordination with, a watershed management, or other government organization and/or supporting large scale watershed management efforts in a public or semi- public sector management position
• Experience developing and managing vendor contracts for professional services, construction and implementation of programs
• Experience leading and facilitating meetings and making presentations to other government agencies, councils, and community groups
• Communicate effectively in writing and orally, excellent conflict management and interpersonal skills
• Ability to conduct analysis, planning, and implementation for administrative programs
• Understanding of and experience with public accounting and audits
• Experience in contract administration
• Strong budgeting and presentation experience
• Understanding of levy limits and familiarity with financial assistance programs
• Knowledge of the various regulatory agencies and a broad network within the industry is a plus
• Knowledge of regional, state and federal rules and regulations applicable to drainage and watershed activities
• Experience in grant writing
• Experience working with elected and appointed officials, boards, and commissions