Business Support Associate SC-6 | Mykolaiv, Ukraine

Всесвітня продовольча програма (ВПП ООН) – це гуманітарна організація ООН, яка надає продовольчу допомогу у вигляді грошової допомоги, сертифікатів або продуктів харчування громадам, що постраждали від війни. У своїй діяльності ВПП керується гуманітарними принципами нейтралітету, неупередженості, гуманності та незалежності. Спираючись на пристрасть, відданість та професіоналізм наших 24 000 співробітників по всьому світу, Всесвітня продовольча програма (ВПП) працює в понад 123 країнах і територіях, щоб доставляти життєво необхідну їжу людям, які залишилися переміщеними внаслідок конфлікту та знедоленими внаслідок катастроф. Крім того, ВПП допомагає окремим особам і громадам знайти кардинальні рішення для багатьох проблем, з якими вони стикаються, будуючи краще майбутнє. 

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability. 

 Vacancy Announcement n°:  832390

 Job Title: Business Support Associate SC-6

Type of Contract: Service Contract 

➡️ Unit / Division: Field office operations / WFP Ukraine  

   Duty Station: Mykolaiv

➡️ Duration: 12 months (renewable) 

⏰ Closing date: 18th April 2024, midnight (Central European Time) 

The position is only open to Ukrainian nationals.  

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change. 

At WFP, people are at the heart of everything we do, and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.   

Why work with us? 

The war in Ukraine has had drastic consequences, both for people inside the country and for those around the world dependent on its huge grain supplies. It is inflicting untold suffering on civilians, displace families, and disrupt supply chains and food production. It has caused one of the fastest forced population movements since the Second World War. Close to 6 million Ukrainians are still living as refugees across Europe, and almost 5.1 million are internally displaced. Many have lost their homes and livelihoods. As food production and supply lines are disrupted by fighting, many families in the east and south do not have reliable access to nutritious food. 

WFP uses a flexible mix of food and cash assistance to support communities affected by the war wherever they are. This includes working with local partners to distribute food rations in areas near the frontline and providing cash transfers wherever people have access to banks and markets to buy food. Since March 2022, WFP Ukraine has distributed food and cash assistance equivalent to 2.4 billion meals to families displaced and affected by the war, partnering directly with local responders. 

➡️ WFP is a 2020 Nobel Peace Prize Laureate.  

➡️ WFP offers a highly inclusive, diverse and multicultural working environment.  

➡️ WFP invests in the personal & professional development of its employees through a range of trainings, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities.  

➡️ A career path in WFP provides an exciting opportunity to work across various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe. 

How can you make a difference?

In this position, you will have to:   

1. Act as a focal point for planning of the official missions and delegations. This will be done through coordination with different units in the office, such as Management service, Program, Supply Chain and Security unit and sharing the information with the Travel Focal Point for the required arrangements.
2. Revise and review correspondence and documentation, providing feedback and making amendments where appropriate, to contribute to production of these materials to time and quality standards.
3. Provide a set of standard business support services to staff to contribute to the effective functioning of business operations. An example of a business support service is making travel arrangements by following a standard procedure. Respond to business support queries to provide a timely and accurate resolution.
4. Undertake on-boarding of new staff members in compliance with relevant processes and procedures.
5. Assist in creating simple images or information using standardized templates, such as graphs or tables to support the drafting of reports for staff.
6. Assist managers in various tasks such as planning and monitoring of budgets and other activities. Actively seek and use feedback to improve business processes and procedures.
7. Proofread written documents, such as standard reports and correspondence, to contribute to the accuracy of written information developed by staff.
8. Proper management of WFP resources, cash, stationery, and other consumables, ensure accountability and preparation of quarterly stock balances report.
9. Assess and recommend improvements to procedures and practices, to contribute to the effective delivery of business support services.
10. Providing support for events management, workshops and RFQs ensuring proper budget utilization and approvals are obtain in line with organizational financial rules. This includes submission of related invoices and payment requests.
11. Contribute to planning, monitoring, and processing administrative actions related to procurement, finance, human resources, etc., including contracts with external vendors to ensure all data is accurately and timely recorded, processed in WFP corporate systems and any operational issues addressed.
12. Responsible for Supervision of drivers including ensuring recording of all trips, vehicle logs, and coordination with designated Transport Focal Points.
13. Support the production of various data and compile and prepare reports to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources.
14. Provide training and guidance to staff in interpretation of administrative procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.

To join us in saving lives, changing lives, you will have:

Education: Completion of secondary school education. A post-secondary certificate in Administration, Management, or another related functional area.

Experience: Minimum six (6) years of progressively responsible relevant work experience in the sphere of management, administration, or another related field. Post-secondary education can compensate for some years of experience.

For example, you will be considered as eligible if you have:

Three (3) years of relevant work experience in combination with a Master’s Degree,

Four (4) years of relevant work experience in combination with a Bachelor’s Degree.

Knowledge & Skills: 

• Good Communication Skills: Ability to provide short briefings and communications clearly and concisely, both orally and in writing. Ability to engage effectively at field level with a wide range of actors including those in the international humanitarian community and governments.
• Working in a team: Ability to work within a team setting and working well with other team members to realize a collective objective.
• Work under pressure: Ability to multi-task and respond simultaneously and in a timely fashion to demanding job requirements under high pressure environments.
• Knowledge of commonly used Applications: Ability to effectively use commonly used office software applications (Word, Excel, PowerPoint, Outlook etc.).
• Skills in data management would be added advantage.

Language: Fluency in both oral and written communication in English and Ukrainian languages.

Before you apply…

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.  

We aim to achieve parity and inclusion in our teams in Ukraine. WFP encourages female candidates and people with disabilities to apply.  

WFP is committed to an accessible, inclusive recruitment process. Please contact us at [email protected] to advise us of any disability related reasonable accommodation or accessibility requests you may have. A member of the reasonable accommodation team will contact you to confidentially discuss your needs. 

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service. 

How do you apply

To be considered, you are invited to apply via WFP’s recruitment portal.

CV and cover letter must be submitted in English language. 

Only those who are short-listed candidates will be contacted for the next steps of our recruitment process.  

We also encourage you to create your candidate profile and set up WFP job alerts to learn more about all the opportunities available to join us and make a difference in the lives of the people we serve.