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EUROPEAN SPACE AGENCY
The institution of the Ombud is essential for ensuring fairness, transparency and accountability of the European Space Agency towards and between economic operators in the context of ESA Programmes. For that purpose a dual representation model within the institution of the Ombud is established, wherein two Ombuds are appointed to independently handle matters brought before them, while also coordinating efforts to ensure efficient workload distribution and effective resolution of concerns.
The European Space Agency is seeking two persons to perform this function.
They shall ensure that strict confidentiality is observed with regard to the matters dealt with in the performance of their duties and shall enjoy the same privileges and immunities granted to Experts.
As independent interface on the one hand between ESA and the industry and on the other between industrial partners, prime and sub-contractors, the ESA Industrial Ombuds will:
Applicants shall not, at the time of taking up duty, be ESA staff members or members of a Delegation representing a Member State in an ESA Delegate Body, nor shall they be employed by industry.
The financial conditions applicable to each of the official Ombud can be obtained upon written request to Mrs Muriel Tharreau at the following address: muriel.tharreau@esa.int.
Candidates must be eminent persons with particular experience and competence in matters pertaining to European Space Industry and Procurement.
A successful candidate shall:
The working languages of the Agency are English and French. A good knowledge of one of these two languages is required together with a working knowledge of the other language. Knowledge of another member state language is an asset.
The duration of this appointment is for an initial period of three years and a transitional period of one month with the current Ombuds with the possibility of renewal for a further three-years period. Duty will start on 01 December 2024, in order to allow a proper hand-over with the previous Ombuds.
The closing date for submission of application is 30 June 2024.
The tasks and responsibilities of the Ombuds shall be performed within the frame of the following regulatory documents:
Annex I: The present Terms of Reference
Annex II: Procurement Regulations: ESA/REG/001 in their latest applicable version
The version in force as at the date of publication of the present Terms of Reference is ESA/REG/001, rev. 5.
Please note that the said Procurement Regulations are under revision, including the adaptation of the role and responsibilities of the Ombuds in line with the present Terms of Reference, which shall therefore prevail.
Please note that the Agency will only consider candidates from the following states:
Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Spain, Slovakia, Slovenia, Sweden, Switzerland and the United Kingdom.
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