Call to establish a Reserve List of candidates – Administrative Assistant to the EUSR

The EU Special Representative for Human Rights is looking to establish a Reserve List of candidates for an Administrative Assistant, who will provide administrative, communication and logistical support for his work.

The post is based in Brussels. An initial fixed term contract subject to Belgian law will be offered until February 28th, 2026.  The contract might be extended when and if the mandate of the EUSR is renewed. The successful candidate will NOT be considered an employee of the European Union.

The Administrative Assistant will be responsible for managing the EUSR office, agenda, office correspondence and communications, virtual meetings, hosting visitors, mission travel and other miscellaneous tasks.

The Administrative Assistant will work as a key member of the EUSR’s team and will collaborate with the team of Political Advisors and staff of the EU institutions, especially the EEAS.

It is important to note that this role is administrative (not political) in nature as listed in the job description.

A candidate must be a citizen of an EU member state.

The successful candidate will be required to apply for the appropriate EU security clearance certificate, if not already in possession of one.     

Application Form is available on the following link:

https://www.eeas.europa.eu/eeas/eeas-vacancy-administrative-assistant-eu…

Job Description

• Processing, and co-ordination of all the EUSR’s correspondence and messaging, including confidential reporting
• Arranging meetings and appointments for the EUSR, including those carried out in virtual format
• Making the logistical arrangements relating to the EUSR’s travel to meetings, missions and events outside of Brussels, including the organisation of visas and any other mission travel requirements for the EUSR and his team
• Assisting in the organisation of events, such as seminars, webinars, round tables etc., including events to be held online
• Maintenance and organisation of office records
• Liaising and co-operating with the EUSR’s team, with the staffs of the EEAS, EU institutions, representatives of Member States, Embassies based in Brussels, EU Delegations and Civil Society Organisations
• Such other duties as the EUSR may assign

Minimum Requirements

• Higher education, at least to university degree level or equivalent
• Relevant experience of working in an employment which requires a high degree of confidentiality and knowledge of administrative tasks
• Minimum 3 years of relevant experience
• Excellent  skills and experience in the use of information and communications technologies
• Excellent written and spoken English, and French
• Experience of Event Management
• Good interpersonal and communications skills

Terms & Conditions

• The post is based in Brussels. An initial fixed term contract subject to Belgian law will be offered until February 28th, 2026.  The contract might be extended when and if the mandate of the EUSR is renewed. The successful candidate will NOT be considered an employee of the European Union
• If employed, the employee is required to present or obtain a valid certificate  of security clearance (EU SECRET) from their country of permanent residency
• A candidate must be a citizen of an EU member state
• The selection procedure for the reserve list will take place shortly after the application deadline.  A contract will be offered once the position becomes available
• The candidates considered to be most suitable will be short-listed and interviewed in Brussels. The EUSR will be responsible for the final selection
• Competitive salary package according to experience

Application Procedure

• E-mail address to send your CV & completed job application form: EEAS–EUSR–HR@eeas.europa.eu
• The deadline for applications is March 6, 2024
• All applicants must complete the application form. Applications submitted without the form will not be considered. Do not forget to mention that you found this job ad on the Euractiv Jobsite!

Please do not contact the EUSR office as only those shortlisted will be contacted