CAR Finance and Administration Coordinator – Bangui

Title: Finance and Administration Coordinator

***Location:***Bangui, Central African Republic (international position)

Period: Starting ASAP for an initial period of 12 months

Note: Non-Family post

About us

The Dr. Denis Mukwege Foundation is a survivor-centred rights based international organisation, dedicated to ending sexual violence as a weapon of war globally. The Dr. Denis Mukwege Foundation supports survivors’ demands for a world where sexual violence as a weapon of war is no longer tolerated, and bears consequences for individual perpetrators and states. We work for a future where survivors receive the holistic care and compensation they need to rebuild their lives. We create opportunities for survivors to speak out and be heard, and where they can organise to create change, influence policies, and demand justice and accountability.

We are working towards a future where sexual violence in conflict is no longer seen as inevitable, but is recognised for what it is: a crime that should have consequences. We want the international community to draw a line against wartime sexual violence and to hold states and individuals accountable. See also www.mukwegefoundation.org.

Objective

The Finance and Administration Coordinator will ensure the Mukwege Foundation (MF) mission in CAR has a robust financial, administration, and HR system in place using the MF Field Finance Manual and MF internal procedures as guidance. This position is responsible for the budgetary, accounting, financial and administrative aspects to ensure the smooth operation of the MF CAR programmes.

Position in the organisation:

The Finance and Administration Coordinator is positioned as follows:

• Reports to the Country Director in Bangui and is a member of the Country Management Team.
• Supervises the administration and finance team.
• Works closely with the Project/Compliance Controller in The Hague.

General responsibilities:

• Assess the skills and competencies of the administration and finance team, identify gaps and advise the Country Director on next steps (including as necessary: training and/or recruitment).
• Support and supervise the proper implementation of the daily bookkeeping in accordance with the guidelines of the Field Finance manual of MF and donor requirements.
• Ensure the timely preparation of the annual mission budget including updating when required and the preparation of quarterly funds requests and monthly financial reports for the MF The Hague office and donors (as required).
• Implement proper budget control procedures and act as a sparring partner for the Country Director/and Programme Manager. Share the monthly progress of each budget with the Country Management Team.
• Support and train the local admin/finance team in budget development.
• Implement a human resources management system for the international staff and national staff.
• Develop and implement additional local administrative, organisational procedures in collaboration with the Country Director and Programme Manager on a needs basis and in close collaboration with the financial control officer in the Hague and ensure its integration in the Field Finance manual.

Financial and salary administration:

• Advise on and implement proper regulation and supervision of payments to suppliers and personnel in accordance with administrative guidelines.
• Train and support national and international staff in their financial activities.
• Ensure the implementation of administrative procedures relating to taxes and social security in accordance with the terms of employment applying to staff in the project country.

Budget control and financing:

• Support the Country team in the preparation of an annual CAR mission budget.
• Support the Country team on how to best to coordinate and technically facilitate budgeting relating to the activities/projects in the project country.
• Advise the Country Management team regarding the progression of expenditures and utilisation of budgets on a monthly basis.
• Advise on and support the implementation of monthly and four-monthly reporting in respect of budgets and forecasts to the Country Director and the HQ in The Hague.
• Support the Country Director on the analyses of the budget / forecast results.

Project finances:

• Advise on and implement procedures to ensure an adequate cash position for ongoing projects in relation to available budgets.
• Advise the Country Director/Programme Manager on how to ensure proper financial input for funding proposals to donors.
• Support the team regarding specific conditions for financial administration and reporting.
• Advise the team on how to initiate amendments (shifts and/or extensions) to existing financial commitments between MF and donors in close collaboration with the HQ office.
• Responsible for the preparation of financial reports for donors in collaboration with the Country Director/Programme Manager and in collaboration with the Project/Compliance Controller in The Hague.

Procurement support:

• Ensure that all the procurement activities are implemented at base level in compliance with MF procurement procedures and donors’ guidelines.
• Advise the team on and ensure the implementation of the proper documentation of all procurement procedures such as request quotations, comparative bid analysis, tendering.
• Support the team in ensuring proper management of all equipment and premises in compliance with MF procedures and donors’ guidelines.

Skills and Competencies

ESSENTIAL

• Minimum of 5 years demonstrable experience in Financial Administration (accounting and reporting) and Financial Management (planning and budget control)
• Fluent written and oral French and good command of English
• Minimum higher vocational level training
• Experience with working in an international organisation at the capital level
• Familiarity with Human Resources Management and policy principles
• Demonstrable experience in supervising/managing, training and coaching others
• Minimum of two years working experience in a fragile country or context/similar environment
• Commitment to the aims and values of MF
• Ability to contribute / take responsibilities as part of a Country Management Team, including project planning
• Ability to cope with stress
• Ability to act as part of multi-cultural and multi-disciplinary team
• Ability to organize and prioritise workload, using initiative when appropriate
• Knowledge of financial guidelines of major funding institutions (UN OCHA, etc.) for budgeting and reporting
• Ability to understand the legal requirements

Remuneration and Benefits

The Dr Denis Mukwege Foundation offers a very competitive package for this position in CAR.

SALARY CONDITIONS: This position is classified in the MF house at scale 9. Depending on qualifications and experience, your basic gross salary will be between €3796 – €4835 per month. In addition, you will receive a daily living allowance of €20 per day spent in CAR.

The compensation package includes:

• 20 days annual leave
• 3 R&R for a maximum of 5 days each
• 8% of the yearly gross income as holiday allowance
• Medical insurance and medical evacuation coverage
• Flight from home country to Central African Republic at the start of the assignment and a return flight at the end of the assignment
• Transport and accommodation in Bangui