Caribbean Senior Administration Associate

INTRODUCTION TO GGGI

The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page. 

 

PURPOSE

The role of the Caribbean Senior Administrative Associate is to 1) maintain quality control of regional operations and finances; 2) provide operational support and direction for new and emerging projects and programs; 3) coordinate with internal and external stakeholders to improve existing processes, particularly with regard to program financial planning and management; 4) enhance the capacity of administrative and project management staff across the Caribbean region; 5) ensure the alignment of operational processes with needs and requirements of donors; 6) identify opportunities for improving portfolio management and project monitoring through GGGI’s project cycle management software as well as supporting platforms and tools 7) maintain regular communication with country, regional and headquarter teams  to understand and identify emerging challenges and risk.

 

ENGAGEMENT

• Informs and trains Administrative Associates and Assistants in country offices in operational processes, including through identifying opportunities for standardization and process improvement
• Communicates regularly with country teams, regional team, and GGGI headquarter teams to align regional operations and integrate new processes and requirements that enhance project management and delivery
• Guides and supports country teams to integrate operational considerations into resource mobilization proposals
• Collaborates with country teams to understand their specific needs and requirements, and guide them in standardizing operational processes
• Collaborates with country teams for strategic program development from an operations perspective in line with GGGI’s Strategic Plan 2030 and LAC Regional Strategy 2021-2025

 

DELIVERY

• Develops robust processes for managing and tracking budget execution plans and schedules in line with yearly work programs and donor funded projects
• Leads efforts to increase capacity across operational functions and GGGI’s Internal systems and processes
• Serves as the Caribbean focal point for operational and administrative processes, both internally and externally
• Enhances the use of GGGI corporate systems in the region including ERP, E-Recruitment, GGGI e-Green Procurement Portal, GGGI Online, Saba Talent Space, and CRM/Salesforce
• Supports the monitoring of performance of country programs to champion efficient and timely delivery and enhance project management
• Supports the reporting of project finances/ budget execution to donors and internal management
• Contribute to corporate and regional strategy development including organizational and regional strategy, roadmaps, and work program and budget
• Proactively identifies project and portfolio operational risks as well as opportunities to underpin forward-looking management reporting and corrective mitigation/exploitation actions at county and regional level

 

REQUIREMENTS

QUALIFICATIONS

• Bachelor’s degree in administration, economics, finance, public administration, management, environmental management, engineering, or any discipline related to the assignment.
• Academic or professional background in carrying out quantitative analyses (e.g. in the context of budgeting, financial forecasting, project implementation monitoring, etc.)
• At least five years of professional experience in the above fields.
• Knowledge and experience of working with government officials and development partners in the Caribbean region
• English fluency and communication (speaking, writing and presentation) skills, including publication of written material and ability to produce high-quality visual aids
• Working fluency in other languages, particularly French and / or Spanish would be an asset
• Working experience with international or technical assistance organizations that deliver donor funded projects

FUNCTIONAL

• Substantive experience in financial planning and management
• Experience in procurement, and improving operational processes
• Experience with donor reporting and enhancing operations to meet donor requirements
• Strong interpersonal skills with ability to work under pressure and to establish and maintain effective work relationships with people of different backgrounds
• Proven project delivery experience, i.e. administering the delivery of results within budget and on time, standardizing processes, working with a team

CORPORATE

• Understands and actively supports GGGI’s mission, vision and values
• Promotes an organizational culture of trust, transparency, respect and partnership
• Processes and shares information easily and is excellent at problem solving
• Manages emotions and stress positively, builds rapport and resolves conflict easily
• Flexibility to work in an international environment where values, world views, and time zones may vary widely

WORKING CONDITIONS

• The Senoir Associate is an X7 grade level in GGGI’s National salary scale. For the X7 National salary scale, the annual base salary starts from USD 35,732. Determination of base salary is subject to the candidate’s experience, academic background and internal equity.
• GGGI provides 15% of base salary towards retirement plan/long-term savings, 27 days of annual leave, and private health insurance that covers dental and vision.
• GGGI is committed to providing a work environment that is sufficiently flexible to accommodate diverse life-cycle challenges and assist Staff members to achieve a better balance between work and personal/family commitments, thus ensuring high performance, long-term productivity, and well-being of Staff members.
• This is a national position and does not include expatriate benefits.

Child protection – GGGI is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. GGGI’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child.