United Nations Industrial Development Organization
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JOB DESCRIPTION
Description
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PIH JOB DESCRIPTION ( CASHIER )
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Position Title:
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Cashier
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Reports to:
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Accountant / Senior Accountant
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Department:
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Grants/ Finance
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Liaises with
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Supervises:
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N/A
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Work Location:
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Monrovia
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Employment Type:
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Full Time
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Position Overview:
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Position Overview:
The position holder reports to the Monrovia Senior Accountant and Manages the bookkeeping and cash management function of PIH Monrovia Office consistent with generally accepted principles.
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Duties and Responsibilities:
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- Manages Petty Cash system.
- Reviews Payment Requests, for proper coding (Super code, fund, Program, and site), approval, etc.
- Processes petty cash and check payments.
- Receives and reviews petty cash-related requests/vouchers for cash disbursement or liquidation in full.
- Ensures that supporting documents (cash receipts, vouchers, attendance sheets, travel documents, TORs, Event Reports, Trip Report, Email Communication, etc.) are accurate and orderly organized.
- Prepares monthly petty cash reports in Field Connect.
- Prepare accurate daily cash count for approvals.
- Manages the safe ensuring safety at all times.
- Works with Snr. Accountant to review and input Aps transactions in Omni.
- Forward payment confirmations to sites and ensure receipts are collected.
- Enters PIH Mobile Money into only Mobile Money Platform.
- Collects and Deposit checks into PIH Bank account with supporting documentation.
- Manages petty cash levels and ensures liquidity.
- Manages petty cash advances and ensures timely liquidation.
- Manages checks books and ensures they are kept in PIH safe.
- Supports Snr. Accountant or Accountant to ensure invoices are collected and paid on time.
- Collects, reviews, and makes cash advances, reimbursements, etc. payments to Monrovia Staff in line with PIH Internal policies and donor requirements.
- Ensures hard copies of donor reports are photocopied and delivered on time.
- Prepares weekly petty cash top-up requests.
- Processes daily hire requests.
- Ensure monthly payroll taxes are paid to relevant government agencies on time.
- Logically file (hard copies and electronic) all financial and business documents of
- Reviews and processes reimbursement in line with PIH and donor requirements and processes at the field level.
- Liaise with grants and compliance to ensure procurement/purchases are made in compliance with donor requirements.
- Supports donor-based and annual audits by locating and organizing requested documents.
- Any task(s) as assigned by the Senior Accountant.
Success Factor
- Attention to details
- Demonstrate understanding of PIH’s overall mission.
- Ability to be coachable.
- Ability to work in teams and under pressure.
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Academic qualification:
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- BBA in Accountant
- At least three working experience in related field
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Experience and Expertise:
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- Knowledge of international organizations/agencies’ and national financial regulations and procedures;
- Has strong proficiency in mathematics
- Ability to organize data and draft reports on daily, weekly and monthly basis
- Capacity and capability of handling huge sum of money
- Good computer skills in common word processing (MS Word), spreadsheet (MS Excel), and accounting software;
- Good English language skills, both spoken and written
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