Catalog Assistant 4, Copy Catalog & Acq

01-Jan-2024

Library – Monographic Latin Script Receipt and Cataloging

85618BR

University Job Title

Catalog Assistant 4

Bargaining Unit

L34 – Local 34 (Yale Union Group)

Compensation Grade

Labor Grade D

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Library

Total # of hours to be worked:

37.5

Work Week

Standard (M-F equal number of hours per day)

Work Location

Central Campus

Worksite Address

344 Winchester Avenue
New Haven, CT 06511

Position Focus:

Under the immediate supervision of the Monographic Latin Script Receipt and Cataloging Manager, performs a range of cataloging and processing functions in the library catalog for library materials in a variety of subjects and formats in Western European languages, to include copy cataloging of monographs and other formats with member copy, original cataloging of belles-lettres, and variant edition cataloging. Responsibilities include analyzing bibliographical records, solving complex bibliographic problems, quality control, performing investigative work using authority records and applying bibliographic knowledge to various and complex cataloging situations to ensure that library catalog bibliographic and holdings records meet both local and national standards and comply with vendor and other contractual requirements. Also performs a variety of acquisitions functions in the library system including: receiving material, FASTCAT processing, processing invoices for payment, charging and routing materials to backlogs, and other related tasks.

Performs a full range of copy cataloging with OCLC member and vendor copy using Yale’s local catalog, for both print and non-print materials such as microforms, maps, videos, and CD-ROMs. May perform original descriptive cataloging for selected materials to include choice of entry and determination of access points. Assigns simple non-LC call numbers. May search other library catalogs for bibliographic information. Performs original cataloging for belles-lettres, including the assignment of LC classification numbers for authors. Performs complex copy cataloging for multi-part monographs. Performs complex catalog maintenance activities in library software. This may include updating bibliographic information, transfers, withdrawals, deletions, updating holdings, etc. Performs investigative work contributing to authority establishment, including both names and series. Assists team’s work leader, when necessary, in the management of team backlogs.  Assists in triaging of problematic materials forwarded to the Team and appropriate assignment of work. Receives and processes library acquisitions; processes invoices for payment; may create purchase orders in Voyager for invoice payment. Charges and routes materials to backlogs or other units for further processing. Facilitates payments of invoices by scanning into the library’s document management system and adding metadata.  Participates in special projects undertaken by team.  May oversee any special project as directed by manager or team work leader.  May be required to assist in disaster recovery operation.  Performs other duties as assigned. Fiscal year-end vacation restrictions may apply.

Essential Duties

1. Serves as a source of information on established procedures and policies. 2. Oversees, instructs and coordinates activities of staff. Creates new, descriptive catalog records, primarily in literature, without supplied bibliographic data.  3. Performs member copy cataloging tasks as well as Library of Congress copy cataloging tasks and revises records with database copy.  4. Identifies problems and seeks resolution with other library units to resolve conflicts or inaccuracies in the catalog or database.  5. Resolves problems with complex bibliographic and holdings record.  6. May add or modify bibliographic and holdings information. May perform a range of cataloging functions.   7. Searches for bibliographic data with incomplete information or source material in catalogs, files, and databases.   8. Performs clerical function incidental to library activity.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate’s degree; or little or no work experience and a Bachelor’s degree in a related field; or an equivalent combination of experience and education.

Required Skill/Ability 1:

Very strong reading knowledge of one or more Latin-based languages other than English, and an ability to work with a variety of other Western European languages and subject areas.  Language assessment required.

Required Skill/Ability 2:

Demonstrated proficiency with Voyager, OCLC, or other library management systems. Demonstrated knowledge and ability with cataloging practice and procedures. Proven proficiency with MARC records.

Required Skill/Ability 3:

Excellent oral and written communication skills. Demonstrated ability to work independently, exercise sound judgment and initiative, and to work effectively in a team environment. Excellent attention to detail and ability to follow detailed procedures.

Required Skill/Ability 4:

Demonstrated proficiency with word processing, databases, and other office equipment, using Windows PC systems and software applications, spreadsheet, and email applications (Teams, Word, Excel, Outlook). Proven keyboard proficiency.

Required Skill/Ability 5:

Excellent organizational skills, ability to prioritize work, to solve complex problems creatively, and to work efficiently in a multi-tasking environment.  References must indicate reliable attendance, punctuality, dependability.

Preferred Education, Experience and Skills:

Knowledge and experience with Yale University Library cataloging and acquisitions policies and practices. Strong liberal arts background.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus