CBSO Human Resources Specialist

Apply now Job no:533244
Work type:Classified Staff
Location:Eugene, OR
Categories:Accounting/Finance, Administrative/Professional, Administrative/Office Support, Human Resources, Public Policy and Planning, Planning/Project Management

Department: Central Business Services Office
Classification: Administrative Program Spec
Appointment Type and Duration: Regular, Ongoing
Salary: $18.92 – $28.59/hour
FTE: 1.0

Review of Applications Begins

Position closes January 28, 2024

Special Instructions to Applicants

Along with the UO application form, please submit a resume. We also invite you to submit an optional cover letter describing your interest in the position and how you meet the minimum and preferred (if applicable) qualifications.

To receive a copy of the full position description, please send an email to [email protected]. Salary offers are determined based on final candidate qualifications and experience and the application of fair, equitable, and consistent pay practices at the University.

We understand that some individuals may be hesitant to apply for a position if they do not meet all of the preferred qualifications, including the professional competencies, listed in the job description. Our primary focus is to find the most suitable candidate for the job, and we recognize that success can come from various career paths, including those with skills and abilities gained outside of a traditional classroom setting or with an equivalent skill set. We encourage you to apply, even if you do not believe you meet all of our preferred qualifications.

Please Note: We may contact applicants who meet the minimum requirements to request additional information for the next stage of review.

Department Summary

The Central Business Service Office (CBSO), a shared service office, provides service to a variety of units within the Office of the Provost portfolio. Specific support is provided in the areas of Finance, Human Resources (HR), Payroll, Purchasing, Contracting, Travel, and Accounts Payable.

The mission of the CBSO is to provide consistency through centralized services, offering our expertise in processing a wide variety of financial and human resources transactions and functions including acting as a liaison to the Business Affairs Office, Purchasing and Contracting Services, University Human Resources, and Payroll Administration. We are committed to providing superior customer service and creating partnerships with our customers to ensure their needs are fulfilled to the highest standard.

The CBSO unit provides shared services for several organizations within the Office of the Provost portfolio including:
• College of Design
• School of Journalism & Communication
• College of Education
• Clark Honors College

The units supported by the CBSO constitute a large business enterprise consisting of more than 2,500 employees and a total budget of more than $100 million in budgeted operations funds. The CBSO also works with 13+ employee category types.

Position Summary

The CBSO Human Resource Specialist will provide critical and confidential human resources support to all units supported by the Central Business Service Office (CBSO). This primarily includes administrative and transactional support for the day-to-day operations of the CBSO HR Unit as well as the schools and colleges supported by the CBSO.

In this position, you will work as a member of the HR team to implement effective, consistent, and equitable human resource policies and procedures. Most tasks are performed independently and require exercising independent judgment, confidentiality, and decision-making on a daily basis. You will work proactively and collaboratively with our team to create efficiencies; implement new policies and procedures; and improve processes. As the HR specialist, you will advise employees in the supporting units on HR issues and transactions and will ensure the timely and effective delivery of services to faculty, staff, and students. Effective support requires strong communication skills and the ability to work with a diverse group of internal and external stakeholders, including campus partners and job applicants. Therefore, you must be able to foster an inclusive environment through interpersonal communication skills that lead to collective problem-solving and positive interactions. You will apply knowledge, and interpret principles, rules, regulations, policies, precedents, and other guidelines specific to the CBSO, the University of Oregon, and the State of Oregon in order to analyze needs, resolve problems, answer questions, and provide information.

The Human Resources Specialist reports to the CBSO’s Associate Director of Human Resources.

Minimum Requirements

• Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as interpretation of rules, policies, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
• An equivalent combination of training and experience.

One year of post-secondary education may be substituted for up to one year of experience.

Professional Competencies

• Ability to work effectively in a diverse team environment, leading to effective problem-solving and positive interactions.
• High level of interpersonal skills to handle sensitive and confidential situations appropriately.
• Ability to communicate professionally and appropriately with a variety of people, respecting the many and varied identities of each person.
• Ability to interpret laws, rules, policies, and procedures, and be able to apply these interpretations to specific, non-routine situations.
• Ability to use technology to improve processes.
• Demonstrated strong organizational and multi-tasking skills.
– Ability to prioritize and track required tasks and functions with accuracy.
• Proven ability to meet responsibilities independently with minimal supervision.
• Demonstrated ability to think critically and problem-solve independently.

Preferred Qualifications

• Experience in records management.
• Experience in a higher education setting.
• Experience using a Human Resource Information System.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits .

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at [email protected] or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report .

Advertised:January 9, 2024 Pacific Standard Time
Applications close:January 28, 2024 Pacific Standard Time