International Atomic Energy Agency (IAEA)
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JOB DESCRIPTION
Post of duty: Barbados
The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
About this position:
The Barbados Country Office (CBA) within the Caribbean Department (CCB) of the Inter-American Development Bank (IDB) seeks to engage an Operations Support and Administrative Consultant to perform technical and administrative functions across all stages of the project cycle and in the preparation of other programs and products comprising the Bank’s work in Barbados.
What you’ll do:
The selected candidate will be required to carry out the following activities:
Operations Support Functions (70% of the time)
- Prepare correspondences for output for assigned projects using the Bank’s correspondence control system (SISCOR) and manage input correspondences.
- Participate in internal/external operations review meetings and prepare the necessary documentation for such meetings as required. Draft the minutes and notes of the operational meetings for distribution as required.
- Support the planning and preparation of missions as well as other events organized by the Bank for the training of project executing agencies, dissemination of information and knowledge sharing. This will require the identification of key participants, preparation of budget, development of draft agenda, site inspection, correspondence with key stakeholders and document production.
- Provide back-up support for processing transactions related to the C&D Resources managed by Chief of Operations.
Administrative Assistant Functions (30% of the time)
Records Management
- Implement and maintain the IDB’s Records and Information Program in relation to the Operations function; including file station, electronic and physical record management systems, library and archives.
- Review, file and verify the classification of official documentation related to the Operations function in accordance with the Bank’s file plan and policies and procedures.
Other
- Support Administrative area with Reception management and act as back-up to the Receptionist and Administrative Assistants, as required, including filing electronic and physical records related to Administration.
In carrying out the assignment, the consultant will:
- Use the available background project information to obtain details on implementing arrangements, proposed activities, targets and budget under each operation.
- Work under the guidance of the Operations Team and Project Team Leaders in processing transactions in the Bank’s operating and financial systems.
What you’ll need:
- Education: Bachelor’s Degree in Social Sciences or related discipline.
- Experience: At least two (2) years of relevant professional experience or equivalent in a similar position. Previous experience working in an International Organization in a similar capacity is an asset.
- Languages: Proficiency in English.
- Project management.
- Skills: Analytical and quantitative skills, ability to plan, organize and meet goals in a timely manner, ability to adapt to multiple demands and changing priorities.
- Client Focus.
- Country Knowledge.
- Multi-sector Vision.
- Results Management.
- Collaboration and Knowledge Sharing.
- Sound organizational skills
Requirements:
- Citizenship: You are either a citizen of Barbados or a citizen of one of our 48-member countries with residency or legal permit to work in Barbados.
- Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.
Type of contract and duration:
- Type of contract: Full-Time.
- Contract Duration: 12 months.
- Work Location: On site
What we offer:
The IDB group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:
- A competitive compensation package.
- Leave and vacations: 2 days per month of contract + gender-neutral parental leave.
- Health Insurance: The IDB Group provides a monthly allowance for the purchase of health insurance.
- Savings plan: The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
- Hybrid and flexible work schedules.
- Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for all employees.
- Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.
Our culture:
At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.
Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at [email protected] to request reasonable accommodation to complete this application.
Our Human Resources Team reviews carefully every application.
About the IDB Group:
The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.
About IDB:
Established in 1959, the Inter-American Development Bank (“IDB” or “Bank”) is the main source of financing for economic, social and institutional development in Latin America and the Caribbean. It provides loans, grants, guarantees, policy advice and technical assistance to the public and private sectors of its borrowing countries.
Through the work of its Country Office in Barbados, the Inter-American Development Bank (IDB) supports the development agenda of the Country working in partnership with Government, private sector and civil society organizations. Financing is obtained through a range of sources which are channeled into loans, technical cooperation and special grants. Beneficiary and implementing agencies include for instance Government Ministries/Departments, locally registered entities from the private sector such as professional and business associations; technical training institutes; non-governmental organizations; and foundations.
In conducting its operations, the Bank adopts a team approach in project design and implementation as well as the development of other non-financial products. Implementation of these programs and products are completed within set timeframes and specific outputs delivered in order to meet the stated development objectives. With a strong focus on results, the Bank uses an integrated project management approach coupled with electronic systems to monitor these programs, working in collaboration with executing partners. Various management systems, tools and metrics are used to monitor the progress of specific operational and development targets. Overall, the work of the Country Office is aligned to the efficiency and development effectiveness targets of the Bank and to the country’s development agenda.
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