CCB CBA Project and Operations Support Consultant

tendersglobal.net

Job Description

The Barbados Country Office (CBA) within the Caribbean Department (CCB) of the Inter-American Development Bank (IDB) seeks to engage a Project and Operations Support Consultant to provide technical and administrative functions across all stages of the project cycle and in the preparation of other programs and products comprising the Bank’s work in Barbados.

What you’ll do:

The selected candidate will be required to carry out the following activities:

Project Support Functions 50% of the time:

The primary responsibilities of the selected consultant are to:

Assess the current reporting requirements for the Public Sector Modernization Programme (PSMP) BA-L1046, including the Digital Transformation of The Queen Elizabeth Hospital BA-G1006 to develop and implement a strategy to improve the efficiency, accuracy, and timeliness of reporting to internal and external partners. This will include, inter alia:

Participation in meetings with MIST, QEH, IDB, and key stakeholders of sub-projects to establish a good appreciation of the operation of the Programme and implementation issues of the sub-projects in the program;
Establishing general familiarity with the various outputs under the Programme through discussion with the MIST, QEH and IDB and in joint discussion with stakeholders;
Gather required inputs on the program payments, disbursements, fund balances, etc.;
Review and modify existing reports or design customized reports or automatically generated data outputs from fiduciary management systems as inputs to the various program report.
Developing tools, templates, and methodologies to simplify the data gathering and consolidation process, as well as report generation. This will include using automation where feasible. This data gathering and reporting methodologies should be aligned with the reporting methodologies of the IDB and the EU with the objective to facilitate the transfer of information during each reporting and monitoring request as much as possible.

Support the monitoring and supervision activities of the Programme, including, inter alia:

Coordinating and managing periodic reports and meetings with internal and external partners; and
Providing projections on future expenditures and disbursements for the IDB and other donors

Support the preparation of the reports required under the Programme. This will include, inter alia:

Supporting the development of Semi-Annual Progress Reports. This will necessitate becoming familiar with the results management framework of the programme and the contents of past reports and the basis for the inputs;
Becoming familiar with the aspects of the Programme Operations manual related to reporting requirements
Supporting the coordination, development and submission of financial reports (and others), including the unaudited and audited financial statements of the program.

Provide general and miscellaneous support to enhance the effective performance of the Program reporting and commitments: This will include inter alia:

Reviewing programme evaluations reports (mid-term, etc.) and programme assurance/financial audit report to identify items for follow-up actions;
Attending and participating in IDB supervision missions (including Environmental and Social missions) to track and action issues related to reporting requirements;
Monitoring of key dates/milestones for submission of other reports, or activities under programme;
Providing inputs to and reviewing of relevant documents as requested.

Operations Support Functions 30% of the time:

Prepare correspondences for output for assigned projects using the Bank’s correspondence control system (SISCOR) and manage input correspondences.
Participate in internal/external operations review meetings and prepare the necessary documentation for such meetings as required. Draft the minutes and notes of the operational meetings for distribution as required.
Support the planning and preparation of events organized by the Bank for the training of project executing agencies, dissemination of information and knowledge sharing. This will require the identification of key participants, preparation of budget, development of draft agenda, site inspection, correspondence with key stakeholders and document production.
Provide back-up support for processing transactions related to the C&D Resources managed by Chief of Operations.

Administrative Support Functions 20% of the time:

Implement and maintain the IDB’s Records and Information Program in relation to the Operations function; including file station, electronic and physical record management systems, library and archives.
Review, file and verify the classification of official documentation related to the Operations function in accordance with the Bank’s file plan and policies and procedures.

What you’ll need:
Education:

BSc degree in Applied sciences, Project Management, Business Administration, Public Administration, Economics, Development Studies, or any other relevant field.

Experience:

A minimum of 2 years experience in Project Management coordination and stakeholder engagement. A good knowledge of the IDB’s operational and fiduciary procedures and guidelines would be an asset.

Languages:

Proficiency in English.

Source: https://iadbcareers.referrals.selectminds.com/jobs/ccb-cba-project-and-operations-support-consultant-5742

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CCB CBA Project and Operations Support Consultant

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