Center Administration

Job Description: 

The Center Administration will be responsible for the overall management and efficient operation of the MHPSS Center in Mosul.  

This role encompasses administrative, logistical, security, and HR functions, with a focus on supporting the MHPSS and education teams, coordinating with Erbil-based officers, and liaising with local authorities and the governorate. 

Key Responsibilities: 

Center Management:

• Oversee daily operations of the MHPSS Center, ensuring adherence to organizational standards and efficient functioning.
• Manage center logistics including procurement, inventory, and facility maintenance.
• Ensure effective implementation and monitoring of security protocols to safeguard staff, visitors, and the premises.

Logistics and Security:

• Coordinate logistical operations such as transportation, equipment management, and supply chain activities.
• Supervise and manage drivers to ensure timely and secure transportation services.
• Implement and manage security measures, including emergency response procedures, to maintain a safe environment.

Human Resources:

• Support HR functions for all center staff, including recruitment, onboarding, training, and performance management.
• Address HR-related issues and maintain accurate personnel records.
• Facilitate effective communication between staff and the HR department.

 

 

Coordination and Support:

• Provide operational support to the MHPSS and Education Coordinators, assisting with program implementation and daily activities.
• Assist MHPSS workers with their operational and logistical needs both within and outside the center.
• Collaborate with the Financial Officer and Financial Coordinator to assist with financial management and reporting.

Liaison with Authorities:

• Coordinate with the governorate and local authorities to prepare and obtain necessary approval letters and documentation.
• Maintain effective communication and collaboration with local authorities and other relevant stakeholders.

Information Management:

• Ensure that all information related to the center is securely managed, with a focus on protecting confidential information.
• Maintain up-to-date and accurate records of center operations, staff, and activities.

Reporting:

• Provide regular updates and reports to the Program Manager on center operations, including logistics, security, HR, and other relevant aspects.
• Other Duties:
• Perform additional tasks or responsibilities as assigned by the Program Manager.

Education: 

• Bachelor’s degree in business administration, Management, Social Sciences, or a related field. A master’s degree is preferred.

Experience: 

• At least 2 years of experience in a similar role, preferably within an NGO or humanitarian organization.

 

 

• Proven experience in center or facility management, including logistics, Finacial, HR, and security.

Skills: 

• Strong organizational and multitasking abilities.

• Excellent interpersonal and communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Ability to handle sensitive and confidential information with discretion.

Language: 

• Fluency in Arabic and English is required. Knowledge of Kurdish is an advantage.

  Personal Attributes: 

• Strong leadership and team management skills.

• Ability to work under pressure and in challenging environments.

• High level of integrity and professionalism.

• Strong problem-solving skills and attention to detail.

Additional Requirements: 

• Willingness to travel within the region as required.

• Knowledge of the local context and familiarity with the cultural and socio-political environment of Mosul and Ninewa Governorate.

If you are passionate about making a positive impact and have the required experience, we invite you to apply.

 

Interested candidates should submit their resume and a cover letter outlining their qualifications and experience, as well as three professional references to: job@iidiraqi.org by August 11, 2024. 

**CVs without the subject line “Center Administration ” will not be considered.

The application CVs will be on a rolling basis.

Links to CVs will not be taken into consideration.

 

 Only shortlisted candidates will be contacted.