Certification Assistant

Certification Assistant

Intergraf

Brussels, Belgium

Intergraf, the European Association representing the graphic industries, recruits an assistant for its certification activities in the field of security printing. This exciting role within our small international team would ideally suit someone with a minimum of 2 years’ work experience. A solid base in office administration and communication is required. The position offers the opportunity to truly make your mark, and to work in a small dynamic team and an international working environment.

WHAT YOU WILL DO

The Certification Assistant will support the Certification & Customer Relations Director in all activities. This includes all administration of the certification process, i.e. application, invoicing, issuance of documentation, but also contacts to clients and other stakeholders. In addition, the position includes communication tasks to enhance the promotion of Intergraf Certification activities.

Administrative support and events:

• Maintain contacts with all certification companies, handle applications and follow-up;
• Organisation and follow-up of meetings with auditors and experts including minute taking;
• Issuance of certification documentation including preparation and updating of certification forms;
• Invoice and follow-up payments related to certification services;
• Regular correspondence with stakeholders such as auditors and certified companies;
• Update website and database;
• Handle all logistics for certification webinars, workshops and training activities linked to the Intergraf Academy, including registration, invoicing, and participant follow-up.

Communications:

• Assist the Certification Director in promoting Intergraf’s certification schemes webinars and trainings;
• Support the Certification Director with the preparation of presentations, including creating slides, gathering and organising relevant data, drafting content, and ensuring visual and informational clarity;
• Support the Certification Director in social media activities;
• Develop surveys for certification customers.

WHAT WE LOOK FOR

• Experience in office administration, event organisation, and communications;
• Excellent organisational skills;
• Strong sense of confidentiality and adherence to procedures;
• Attention to detail and commitment to high-quality service;
• Team-player mentality;
• Effective stakeholder management and interpersonal skills;
• Proficiency with Microsoft Office 365 suite;
• Ability to work under pressure, manage tight deadlines, and handle multiple tasks simultaneously.

WHAT WE EXPECT

• Native or bilingual proficiency in both spoken and written English;
• Relevant experience in office administration and communications.

WHAT WE OFFER

• A permanent, full-time Brussels-based contract;
• An engaging role in a small international team;
• An insight into the fascinating world of currency and identity document production;
• The chance to work with diverse target groups ranging from security printers and suppliers to central banks, governments and law enforcement.

SOUNDS GREAT?

Apply before 15 September by sending a copy of your CV and a motivation letter explaining why you would be amazing in this role, and the earliest date you can start, to [email protected].

Applications will be assessed on a rolling basis from 15 August 2024 onwards. We look forward to meeting you!

Due to the anticipated volume of applications, we regret that only shortlisted candidates will be contacted. We appreciate your understanding.