Charitable Agreements Coordinator

The ASU Foundation (ASUF) fosters partnerships between ASU and
like-minded individuals, corporations and foundations who believe
in ASU’s mission and provide resources for ASU to manifest its
charter into meaningful impact.   

The Charitable Agreements Coordinator reports to the Charitable
Agreements Manager at ASU Foundation (ASUF) and is responsible for
receiving, processing, distributing, and tracking gift and grant
agreements. The Charitable Agreements Coordinator will work as an
integral member of the Charitable Agreements team to support the
review, research and database management of gift and grant
agreements.

What you’ll do: 

• Provides support to the Charitable Agreements team in preparing
  and reviewing documents used for accepting and closing new gifts,
  grants, and philanthropic commitments to ASU Foundation (ASUF) for
  the benefit of Arizona State University (ASU)

• Assist development officers with creation, review, and revision
  of new gift and grant agreements and related documentation by
  drafting, proofreading, tracking, scanning, preparing for
  signature, distribution, and other tasks required to finalize
  agreements

• Works directly with stakeholders of ASU and the ASUF to process
  new gift and grant agreements, letters of intent,
  amendments/modifications, and other related documentation

• Supports development and implementation of best practices for
  the processing of gift and grant documentation

• Partners with representatives throughout the organization –
  including ASU Knowledge Enterprise (KE), Research Advancement (RA)
  and ASU Foundation development officers to optimize internal
  efficiencies, ensuring gift criteria and fiscal management clarity,
  providing donors with an optimal gift agreement experience

• Ensures alignment with University and Foundation policies and
  practices in all processes, gift agreements, and grant agreements
  as they are processed

• Controls gift and grant agreement recordkeeping and database
  maintenance, including the entry, distribution, reporting, and
  ongoing maintenance of database records, electronic files of all
  gift and grant agreements

• Conducts research on finance and donor records for account
  history and endowment clean-up accounts

• Prepares and ensures proper execution of a variety of
  documentation, including administration documents, advisement of
  donations received without documentation, miscellaneous forms and
  summaries, agreement cover pages, gift agreement processing for
  final signatures, and other relevant documentation as needed

• Responds to ad hoc account/agreement requests from unit, which
  included providing clarity on donor intent, status of gifts,
  validation of gifts and usage, and other requests

• Assist with new account requests and opportunity numbers, as
  appropriate

• Other duties as assigned

   

What you’ll need:  

• Excellent drafting, proofreading, and editing skills, with
  precise attention to detail

• Ability to work both independently and as part of a team

• Adept at navigating complex environments with evolving
  priorities and communication plans

• Knowledgeable with Microsoft Office Suite (Word, Excel, Access,
  Power Point), comfortable with various database applications and MS
  teams 

• Knowledgeable with SharePoint/OneDrive and utilizing document
  sharing links

• Knowledgeable with DocuSign and facilitating signatures

• Ability to communicate effectively in person, in writing, by
  phone, and in virtual meetings

• Strong time management and prioritization skills, with the
  ability to multitask

• Problem solver who can take initiative and set priorities while
  being flexible 

• Team-oriented strategist able to effectively manage complex
  situations involving numerous and sometimes competing
  constituencies

• Ability to represent the institution well, and advocate for the
  vision of ASU as the New American University

• Highly organized and able to handle multiple projects

Relevant qualifications: 

• Associate’s degree in Business, Nonprofit Management, Law
  Studies or a related field; or a combination of education and
  experience commensurate with such

• 2 years of experience in an administrative capacity,
  particularly in contract management, document development, and/or
  technical writing

• Or any combination of education and experience commensurate with
  such duties

   

Preferred education and experience:

• Bachelor’s Degree in Business, Nonprofit Management, Legal
  Studies, or a related field

• Certification as a Paralegal Professional, such as CP, APC, PP,
  ALP, PLS/CLP, or LDA

• Experience writing, reviewing, or working with grant agreements
  in the nonprofit or government sector

• Experience in database management using QuickBase, Salesforce,
  or Workday

Benefits:  

• Hybrid work schedule. We work from home two days a week!

• Comprehensive benefits package, including medical, dental, and
  vision insurance 

• 401(k) plan with matching employer contribution 

• 22 days of vacation time 

• 11 holidays, including your birthday 

• Parental leave 

• Significant tuition reductions 

• Professional development is highly valued at ASU Enterprise
  Partners, where employees are encouraged to look across the
  organization and nurture new areas of interest 

• $30 bi-weekly cell phone reimbursement 

  At ASU Enterprise Partners: 

We serve. 

We serve the faculty and staff of ASU to bring them resources so
they can do all the great things that they do. 

We innovate. 

We’re always looking for new ideas, new solutions, new
approaches and new ways to address the challenges facing
ASU. 

We engage. 

We engage our donors, philanthropists, investors and partners,
connecting them to ASU and helping them share their time, talent
and treasure. 

We care. 

When we serve, innovate and engage, it shows that we care —
about faculty, staff, donors, fellow employees and other partners
as we bring resources to ASU. 

ASU Enterprise Partners and its subsidiaries is an equal
opportunity employer that is firmly committed to promoting justice,
equity, diversity, and inclusion within our organization and
throughout our sphere of influence. Because we embrace a spirit of
innovation and achievement, we will endeavor to maximize the talent
and potential of all employees, directors, and volunteers through
bold and strategic action aimed at building success and a sense of
belonging. All employees are expected to act in good faith to
support these actions and to not impede the efforts of others to
build a just, equitable, diverse, and inclusive
organization.