Civil Engineer (Internal Vacancy)

Engineering and construction:
● Plan and coordinate work activities with the Senior Infrastructure Specialist.
● Take timely action to prevent potential delays and/or cost overruns that can be avoided.
● Report and recommend remedial actions regarding potential delays and/or cost overruns to the Senior Infrastructure Specialist.
● Provide supervision of project work progress and quality for on-time project delivery.
● Monitor contractor presence on the project site, including Bill of Quantities (BoQ) as per approved contract.
● Provide data and information about project work to the Senior Infrastructure Specialist for reporting purposes.
● Understand the technical specification and scope of work of each Contractor and where required to assist the Contractor to manage, plan and coordinate monthly, weekly and daily construction activities including monitoring site safety and construction quality.
● Liaise closely with Engineering personnel to identify and solve construction issues in a timely fashion, consulting and keeping the Senior Infrastructure Specialist informed.
● Liaise closely with Engineering personnel, ensuring accuracy of construction activities including the administration of the contracts as it relates to claims.
● Participate in supporting construction approval and inspection activities.
● Coordinate the work of the Consultant in design development and documentation as well as the associated Design Review process and certification .
● Verification and checking of setting outs as per the Construction drawings for the start of the construction of new structure.
● Liaise with, and provide support to, other offices within the country as required.

Feasibility study/needs assessment:
The Civil Engineer will complete the below activities whenever requested on area covered by his/her duty station:
● Complete needs assessment, organize preliminary studies and monitor/supervising consultants.
● Support the review of requests for new construction and rehabilitation works.
● Carry out assessments and prepare reports with recommendations for follow up actions.
● Assist the Senior Infrastructure Specialist in redacting the tender dossier, with particular focus to the technical documents (drawings, BoQ, technical specification and standards).

Design Management:
● Assist the Senior Infrastructure Specialist to outline design requirements (e.g. timeline) to procure design services, including concept, preliminary and final stages where applicable.
● Assist the Senior Infrastructure Specialist to manage the design plan ensuring deliverables are available on time, and to the required quality.
● Review and verify the proposed design changes submitted by the design.
● Prepare the BoQ for comment and approval by the Senior Infrastructure Specialist.
● Assist the procurement team with technical assistance in preparation of tender documentation and bid analysis where required.

Construction supervision:
● As tasked by the Senior Infrastructure Specialist, supervise construction works and administer works execution as per the contractual provisions and the design specifications.
● Ensure quantity/quality control and time schedule consistency.
● Verify that works are consistent with the project technical specifications and inform promptly of eventual deviations.
● Support the overall management of works implementation to ensure construction works are completed on time, within budget and to quality standards.
● Provide regular supervision of the project work progress and quality for on time delivery.
● Assist the Senior Infrastructure Specialist in the preparation of project/contracts related documentations such as periodic progress reports, site monitoring reports, stakeholder meeting minutes, engineer’s instructions and variation orders, contractor’s bills review reports, certifications, client hand-over documents and contracts close-out reports.
● Oversee surveying works, engineering control of the works etc.

Reporting:
● Actively support the Senior Infrastructure Specialist and all relevant stakeholders with the supply of data and information including, but not limited to, project implementation and completion reports and and other related documents.
● Ensure accurate and timely reporting of implementation plan progress as well as conditions on site through daily/ weekly site records.
● Prepare and submit to the Senior Infrastructure Specialist a weekly or monthly (or as requested) detailing all project matters including resourcing and scheduling, quality, health and safety, environmental and financial, as well as any issues relating to possible delays, cost overruns, variations and any other matter as agreed with the Project manage.
● Produce any appropriate documentation identified by the Senior Infrastructure Specialist in a professional and accurate manner.

Work package Performance and Delivery:
● Understand the full scope of infrastructure works, activities and resources required to deliver them to the
available timeline and budget.
● Assist the Senior Infrastructure Specialist to develop and monitor Work Package implementation plans
including:
● Overall Infrastructure Work delivery plans, stage plans within tolerances set by the project board and in
line with overall Project Plan.
● Quality, Health & Safety and Social & Environment plans.

Risk and Issues plans:
● Infrastructure Human Resource plans and Budgets.
● Support the Senior Infrastructure Specialist to manage communications and ensure stakeholders are aware of work package activities, progress, exceptions and are in a position to accept handover products.
● Liaise with any external suppliers or other managers.
● Support the Senior Infrastructure Specialist to manage the production of the required products, overall progress and use of resources and suggesting corrective action where necessary.

Knowledge Management:
● Ensure highest standards of knowledge management, ensuring quality and complete archiving of project Infrastructure products.
● Contribute to the project evaluation process; highlight challenges associated with the project and feedback into a continuous improvement cycle.
● Provide training and knowledge transfer to national personnel and contractor’s personnel including advice on good construction practices, environmental management practices, and appropriate health and safety standards during construction.
● Contribute to the dissemination and sharing of best practices and lessons learned for development planning and knowledge building.

Personnel Management:
● Support and motivate the technical team.
● Ensure that behavioral expectations of team members are established.
● Ensure safety and security for all personnel and comply with UNDSS standards.
Core Values and Principles:
● Understand and respect UNOPS sustainability principles.
● Look for ways to embed UNOPS sustainability principles in day to day project management.
● Seek opportunities to champion gender equality at workplace.
● Champion and communicate project’s sustainability aspects with key stakeholders.
● Understand and respect national ownership and capacity.
● Understand the principles of the Paris Declaration on aid effectiveness and mainstream them into the project plans.
● Seek opportunities to recruit qualified local staff.
● Look for ways to build capacity of local counterparts.
● Strive to build strong partnerships and effective coordination among relevant project actors (e.g. United Nations, governments, and non-governmental organizations or other relevant partners).
Accountability for results and the use of resources:
● The project management processes are designed to deliver maximum accountability, transparency and results. If a project or processes is not in line with this, it is the responsibility of the PE to raise the issue with a supervisor.

Excellence:
● Contribute to innovation and the adaptation of best practice standards of sustainability and quality.
Monitoring and Progress Controls:
● Ensure that the project(s) produce(s) the required products within the specified tolerance of time, cost, quality, scope, risk and benefits. The Civil Engineer is also responsible for the project producing a result capable of achieving the benefits defined in the Business Case(s). Contribute to the overall business targets and needs.
● Accuracy of Infrastructure Work package planning and delivery (according to approved plans);
● Timeliness and accuracy of reporting on Work package performance.
● Full compliance (and evidence) with HSSE and Quality Management System for Infrastructure Work package, demonstrated through completeness of records according to the document management guidance.
● Identification and implementation of continuous process improvement.
● Close out of all Defects Rectifications on Infrastructure Work package and final completion certificates/ handovers.

b. Work Experience
● A minimum of four (4) years experience working in construction management is required.
● Experience working in infrastructure and project management is an asset.
● Experience in health and safety management is desired.
● Experience in supervision of construction activities is an asset.
● Work experience in post-conflict/ fragile environments and hardship is desirable.
● Competence in the use of all commonly used computer software – spreadsheets, scheduling tools, MS project, Google Suite, AutoCad and other computer programmes is an added advantage.
● Some experience in the UN system organizations and/or a developing country is desirable.

Language:
● Fluency in English is required.