Clerk IV

Job Group:
Merit

Required Minimum Qualifications:
• Any combination of progressively responsible related clerical office experience, related undergraduate education, and/or post high school clerical training that is the equivalent to four years of full-time employment.

Preferred Qualifications:
Procurement/expense related experience
Accounts payable experience
General accounting experience or knowledge
Previous experience working in a higher education setting

Job Description:

The Division of Operations and Finance is seeking candidates to facilitate value-added procurement support for the College of Veterinary Medicine. This position will use knowledge and skills to provide exceptional customer service to an area for procurement and expense needs. The primary duties of this position include determining the best method for procuring and paying for supplies, services, and equipment, coordinating equipment and supply purchases through suppliers, Central Stores or Chemistry Stores, and cyBUY.

For non-purchase order procurement, they will assist with procuring goods and services for an area in compliance with university policies and procedures. They will also prepare spend authorizations (i.e. cash advances for travel) as well as travel and expense reimbursements. They play a critical role in the reconciliation of purchasing cards as well as travel and hospitality cards. They also provide accounts payable functions to ensure suppliers are paid promptly.

This position will have a working/business title of Procurement and Expense Specialist.

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship. 

Characteristic Duties and Responsibilities

• Researches information, prepares, reviews and analyzes documents, such as reports, applications, records etc., applicable to a specialized subject area requiring independent informational search and a knowledge of the policies and procedures of both the assigned and related work areas.

• Creates and maintains a complex database that requires specialized subject matter knowledge.

• Analyzes the data to maintain the database and generate reports.

• Troubleshoots database problems for staff.

• Advises staff, faculty, and others requiring interpretation of policies and regulations of specific projects or programs in assigned work area.

• Coordinates intra unit and interunit operations and procedures and participates in regular staff meetings to discuss and assist in developing operational policies and procedures.

• Composes correspondence requiring judgment in the application of policies and procedures in both the assigned and related work areas.

Knowledge, Skills, and Abilities

• Knowledge of institutional and unit policies, processes, and forms.

• Knowledge of format and clerical procedures to arrange a variety of material from different sources in a coherent and logical manner.

• Knowledge of grammar, spelling, punctuation, and capitalization.

• Skill in utilizing computer software packages and online systems to develop unit-specific applications.

• Skill in operating office equipment.

• Ability to communicate effectively with staff, students, and the public.

• Ability to make decisions requiring interpretation and judgment.

• Ability to follow oral and written instructions and interpret institutional and other policies accurately.

• Ability to gather, analyze, and display data in appropriate format and keep accurate records.

• Ability to organize and prioritize multiple tasks.

Appointment Type:
Regular

Number of Months Employed Per Year:
12 Month Work Period

Time Type:
Full time

Pay Grade:
11

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:
1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter
If you have questions regarding this application process, please email [email protected] or call 515-294-4800 or Toll Free: 1-877-477-7485.
Why Choose ISU?
Iowa State University is committed to fostering a workplace of belonging, where diversity is celebrated and equity is a core value. Our Iowa State Employees enjoy comprehensive health and work life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program
• This job is eligible for flexible work schedules and flexible workplace options that may include flexible working hours and a hybrid working environment (Iowa only).

Original Posting Date:
February 20, 2024

Posting Close Date:
March 3, 2024

Job Requisition Number:
R14060