Cli​​nical Team Coordinator

Role title: Ci​​nical Team Coordinator

Organization: Lifebox

About us: Global nonprofit making surgery and anesthesia safer worldwide

Reporting to: Global Clinical Director

Key relationships: Lifebox clinical team including advisors, leads and Fellows; program team

Time commitment: Full time (part time arrangements may be considered on request)

Location: Ethiopia, Kenya or Rwanda

Background

Lifebox is a growing and dynamic global health non-profit dedicated to saving lives by improving the safety of surgery and anesthesia around the world. Lifebox works to increase anesthesia safety, reduce surgical infection rates, and strengthen operating room teamwork through tools, training, and partnerships. Since its founding in 2011, Lifebox has worked in over 116 countries and trained more than 10,000 healthcare providers. Lifebox is registered as a charity in Ethiopia, Liberia, the UK, US, with nearly 50 staff and affiliated faculty, and an operating budget of nearly $4M supported by individual donors and foundations. To learn more, see: www.lifebox.org

Purpose of role

The Clinical Team is at the heart of Lifebox’s work, ensuring that all of our programs are of the highest clinical quality and relevance. Currently composed of 23 members across 11 countries, the team is diverse, dynamic, and growing. Members come from surgery, anesthesia, and nursing specialties and the majority work for Lifebox part time alongside clinical practice. The Clinical Team Coordinator will support the various activities of Lifebox’s Clinical Team. The Coordinator will be responsible for organizing and managing the team, in support of the Global Clinical Director.

Responsibilities:

Specific responsibilities include (but are not limited to):

• Organize and oversee the management of the Lifebox global Clinical Team
• Facilitate meetings and events for the Lifebox Clinical Team members and periodic working groups
• Take minutes during meetings
• Schedule appointments with the Leads, Advisors, Fellows, and other stakeholders as needed
• Organize relevant projects and files of the Clinical Team on Google Drive and/or Asana and Salesforce
• Make regular follow ups with Clinical Team members to update their performance against agreed deliverables using team tracking tools
• Flag challenges and escalate any concerns or issues as appropriate
• Support the management of Lifebox Fellows, ensuring that appropriate mentorship is provided and reports submitted on time
• Draft correspondences or messages on behalf of the Global Clinical Director and get approval by GCD before sending
• Create presentations, reports, and meeting action points
• Work with spreadsheets, and manage databases
• Collect relevant information on administrative matters

Person Specification

Essential:

• Bachelor’s degree in any health or medical field
• At least one year of relevant experience in an NGO coordination role
• Excellent administrative and organizational skills, including experience organizing virtual meetings and workshops
• Excellent computer skills, particularly in Google Workspace, Excel, Word and PowerPoint.
• Proven ability to work collaboratively with a global team, in varying time zones and with multiple priorities
• Ability to prioritize tasks, work proactively and independently, and meet deadlines
• Ability to initiate and roll out fit for purpose systems and processes
• Understanding of global health issues, current trends and priorities
• Fluency in English, verbal and written
• Strong communication skills, including very good written skills

Desirable:

• Masters in public health or similar
• Fluency in another language, ideally Amharic, French and/or Spanish