Closeout Specialist

The purpose of the Afya Ugavi Activity under the USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project is to address the supply chain and health commodity systems strengthening needs of the HIV/AIDS, malaria, family planning, and maternal and child health programs within Kenya at both national and county levels. The Activity is designed to improve performance in quantification, procurement, warehousing, and distribution of related program commodities at national and county levels and ensure a high level of accountability and leadership towards improved service delivery.

The aim of this scope of work is to support the closeout process of the Afya Ugavi Activity, which will be closing out on September 28, 2024.

Responsibilities include:

• Support project office closeout activities, interfacing regularly with field-based staff and the home office Project Management Unit (PMU) and ensure full compliance with USAID regulations and standards.

• Assist the Project Management Team to address technical, administrative, and contractual requirements with particular attention towards a compliant and timely closeout.

• Support data and reports backup of all project’s reports and databases in appropriate local and online repositories with follow-up to responsible staff for compliance.

• Monitor and update the closeout tracker and keep all PMU and project staff regularly updated on progress and elevate any areas of concerns that arise promptly.

• Support the local team as needed with the offboarding and transition of project staff in accordance with local labor laws and USAID regulations.

• Support with property disposition of all Afya Ugavi inventory and ensuring appropriate documentation is completed and archived prior to closeout.

• Review project files to ensure files are complete and saved correctly; work with project office to fill any missing gaps.

• Coordinate weekly meetings with PMU and project staff to provide updates and track progress.

• Ensure compliance with USAID regulations, Chemonics’ corporate policies, and the laws of Kenya.

• Establish standards and procedures to ensure that the compliance programs throughout the project are effective and efficient.

• Ensure proper filing and overall organization of administrative documentation.

• Perform additional tasks as required by the Chief of Party and/or his designee.

  Qualifications:

• Master’s degree in Business Administration, Finance, Accounting, or other relevant discipline is preferred.

• At least ten (10) years of experience managing, in increasing roles of responsibility, finance, procurement, contracts management, administration, logistics and/or human resource related matters for international development activities.

• Minimum five (5) years of experience managing USAID contracts, including strong skills in procurement/subcontracting, compliance, human resources, and financial management. Experience conducting closeout for a USAID project considered an asset.

• Strong leadership, mentoring, management, planning, analytical and organizational skills demonstrated by ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to detail.

• Knowledge of Kenya operating environment, including registration, taxes, and labor law.

• Proven leadership and capacity in negotiation and conflict management.

• Demonstrated ability to manage and implement complex USAID-funded public health programs.

• Ability to work with cooperating partners in implementing complex programs.

• Experience in maintaining excellent communication with headquarters.

• Strong interpersonal, written, and oral communication skills. A team-player attitude.

Duration and Level of Effort (LOE) of Assignment:

This short-term consultancy position is based in Nairobi, Kenya. The position will be part-time from July 2024 to September 2024, with a total LOE of 45 days. The consultant will report directly to the Chief of Party or his designee.