Job description
- Join a fun environment with good work life balance
- Opportunity to work with student programs in a creative and fun environment
- Work at the prestigious University of Sydney Campus
- 35 hours per week, may include some weekends and nights as dictated by business requirements.
- Ideal start date: February 2024
ABOUT THE ROLE
Working in the Clubs & Societies Team which falls under the wider Student Programs Department, we operate the largest program at the USU with over 250 active Clubs and Societies. These active Clubs and Societies cover multiple categories and communities allowing us to engage with thousands of students who have chosen to get involved in Uni life.
As the Clubs Coordinator – Finance, you will play a vital role in empowering student clubs by managing office processes, handling administration tasks, and providing exceptional customer service. Your expertise in club finances, including grants and cashbook management, will be instrumental in guiding club executives to effectively manage their finances.
You will be at the forefront of delivering dynamic programs that enrich the student experience on campus. By overseeing the day-to-day operations of the Clubs and Societies program, you will ensure that students have a safe and connected environment to engage in various activities and events.
Collaboration will be a key aspect of your role as you work closely with club executives, internal teams, and external stakeholders. Your strong organisational skills and attention to detail will enable you to create seamless processes and provide comprehensive support to student clubs.
If you are enthusiastic, dedicated, and eager to make a positive impact on student life, this is the perfect role for you. Join us in shaping a vibrant and inclusive campus community, where students can thrive and create lifelong memories.
WHO WE ARE
The University of Sydney Union (USU) are USYD’s Student Union. We provide key programs, events, services, and facilities that enhance campus life for the many thousands who join and interact with us.
We are a membership-based organisation offering a range of benefits, discounts, opportunities, and resources.
The USU’s vision is to provide the best university experience in Australia and our mission is to be the heart of uni life.
ABOUT THE PROGRAMS TEAM
Student Programs covers areas of events, volunteering, international programs and the clubs and societies program. We are a dynamic team whose focus is to ensure the best possible experience for students and USU Members. Events and programs created by the USU Programs team attract around 30,000 students each year.
We believe in working hard and having fun at the same time.
KEY RESPONSIBILITIES
- Aid in processing club grants
- Acquittal management and processing
- Review incoming cashbooks to assist in completing annual affiliation
- Provide guidance to clubs relevant to their financial position
- Provide general administrative assistance to the clubs program
ESSENTIAL CRITERIA
- Currently studying or obtains tertiary qualifications in Finance
- 1-2 years experience working in a finance related industry or field and have knowledge of tax with the ability to provide guidance, not advice
- Demonstrated experience working in a youth program
- Excellent customer service skills (face to face, telephone & written) with demonstrated ability to resolve customer issues and find solutions
- Excellent organisational skills with the ability to plan ahead
- Demonstrated administration skills with experience working on database, customer relationship and customer service platforms and systems.
- Demonstrated knowledge and skills in computer-based administrative systems, particularly Microsoft and google suite of applications
- Demonstrated excellent written and verbal communication skills
- Demonstrated ability to work with minimal supervision and as a member of a team
- Ability to work with a diverse range of people from differing backgrounds
- Proven ability to work with deadlines & under pressure with the ability to juggle competing priorities
- General understanding of University environment
DESIRABLE CRITERIA
- Demonstrated knowledge of the University of Sydney, The University of Sydney Union and its activities
- An understanding of implementing compliance and working within a regulative environment
- Understanding of USU Clubs & Societies Program
- Experience in working in a not-for-profit organisation
- A current NSW provisional or above Driver’s License
BENEFITS
- An $11 meal card per day worked
- 17.5% Annual Leave Loading
- A complimentary USU Membership giving discounts on and off campus (valued at $45 per year)
- Generous paid leave entitlements including 4 additional paid leave days per year
- Ongoing paid training and development.
HOW TO APPLY
Please read the attached position description here carefully to assess your eligibility and suitability for the position before applying
Complete our online application form via the ‘Apply Now’ link below with your resume and cover letter (with contact details of at least two references you reported directly to) that address our essential and desirable criteria above.
The Health and Safety of our community is extremely important to us and so we ask that applicants are double vaccinated with a recognised COVID-19 vaccination and can show us their COVID-19 digital certificate or a medical contraindication exemption certificate.
You must have the right to live and work in Australia to apply for this job.
ABOUT THE USU
The USU (University of Sydney Union) ) ) is a not-for-profit organisation, whose purpose is to be the heart of campus life and we have been doing that since 1874.
Led by a student board elected by our members, the USU provides events on campus such as WelcomeFest, festivals, events and parties. We also run an amazing array of programs, including an active volunteering program and a Language Exchange Program, to name a few. We support over 200 Clubs and Societies as well as operate bars, food and retail outlets across campus, providing great coffee, fresh affordable food, graduation gown hire and official USYD merchandise.
We are committed to promoting a workplace of equal opportunities. We promote healthy living and aims to protect the health and safety of staff, members and visitors to the University by providing a Smoke-Free Workplace. We do not accept unsolicited agency applications.
Due to the volume of applications received, shortlisted applicants will be contacted within approximately 4 weeks of the role’s closing date (or 4 weeks from the date of application if there is no specified closing date).