Hardship Level (not applicable for home-based)

A (least hardship)

Family

UNOPS LICA4

2024-01-15

January 1, 2024

The Communications Assistant (LICA 4) will be reporting to the Communications Associate. The desired candidate will be fluent in English.

Regarding essential experience required for the position, he/she must have previous experience in communication or awareness-raising campaigns and events and excellent writing skills in Spanish and English. It is also necessary for the selected person to be proactive, have a high level of initiative to suggest/propose ideas, and work autonomously. Additionally, he/she should have graphic design experience, including great command of Adobe package and video editing software.

As assets for this position:
• To be proactive, have a high level of initiative to suggest/propose ideas, and work autonomously.
• Previous experience working with or for international organizations.
• Working experience with persons UNHCR serves (refugees, asylum-seekers, and migrants),
• Previous reporting skills (donor reporting, database management, or similar)
• Previous experience with administrative processes
• Previous experience in social media campaigns and writing materials for digital channels (e.g., press releases, web stories)
• Experience in event support and/or coordination.

Furthermore, it is expected that the desired candidate has excellent interpersonal skills, strong coordination, and organization skills as well as communication skills (including excellent writing skills in English and Spanish) and the ability to work independently.

The role of the Communications Assistant might involve some administrative and procedural support to the Public Information unit.

Person interested in applying for this position should be legally present in the country at the time of application, recruitment, and appointment

Please note that this position is offered under a six-month Local Individual Contractor Agreement (LICA / UNOPS). Extension is subject to operational needs, budget, and performance.

Only short-listed candidates will be notified and might be requested to sit a test. No late applications will be accepted.

Recruitment as a UNHCR staff member is subject to proof of vaccination against Covid-19.

The evaluation of applicants will be conducted based on the information submitted during the application. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training, or any other fees).
The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity. All applications will be treated with the strictest confidentiality

Standard Job Description

Communications Assistant
Organizational Setting and Work Relationships

The Communications Assistant will report to the Communications Officer and will have regular contacts within the office/unit involving exchange of information. S/he will also have limited external contacts on routine matters.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties
– Collect press-cuttings of articles in national, regional, international and periodicals that pertain to refugee related issues and to the work of the office.
– Compile and maintain the mailing list for press releases, information bulletins, etc and ensure timely despatch of information to media and other interested parties.
– Classify and maintain adequate stock of PI materials and promote sale of merchandise where appropriate.
– Maintain up-to-date the catalogue of PI material and types monthly report regarding sales and stocks for submission to PI at Headquarters in accordance with established guidelines.
– Provide clerical assistance with regard to PI events such as poster campaigns, exhibitions, and public awareness raising events.
– Respond to routine telephone and written enquiries from a variety of sources such as the media, the public, NGOs and government officials etc.
– Maintain PI files up-to-date.
– Have access to UNHCR’s communication systems.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G4 – 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

Field(s) of Education
Not applicable

Certificates and/or Licenses
Business Administration; Journalism;
Social Science; or other relevant field.
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Communication and computer skills. Excellent drafting skills as well as translation and interpreting skills.

Desirable
Completion of UNHCR Learning Programmes or specific training relevant to functions of position.

Functional Skills
IT-Computer Literacy
CO-Drafting and Documentation
MS-Translation
TI-Interpretation
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Required Languages

English

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,

Desired Languages

Spanish

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,

Additional Qualifications

Skills

CO-Drafting and Documentation, IT-Computer Literacy, TI-Interpretation

Education

Certifications

Business Administration – Other, Journalism – Other, Social Sciences – Other

Other information

This position doesn’t require a functional clearance