Communications, Clearances and Accreditations Officer (FRA24.184)

Job title:

Communications, Clearances and Accreditations Officer (FRA24.184)

Company

HM Government

Job description

1The British Embassy in Paris is part of a worldwide network, representing British political, economic and consular interests overseas. The British Defence Staff (BDS) – France plays a key role in developing, maintaining and promoting the UK-French defence and security relationship. Its mission is to build enduring strategic relationships with a wide range of French partners in order to further the objectives outlined in the UK Defence Strategy for France.You will have the lead on all media requirements by being responsible for proactively running BDS’s social media channels and implementing our social media communications strategies for senior visits and events. We would highly welcome a candidate with media experience who would be able to improve our engagement on social media platforms.In addition to the media role, you will be required to maintain close working relations with French government offices in order to enable processing of clearances and accreditations for all UK MOD activities in France. Alongside handling the process of assorted visas with France based embassies and engagement in supporting a range of other administrative functions in running a busy office with oversight of UK Defence activities across France.The BDS team consists of 18 people. You will be working in a fast paced, varied and professional office alongside the attachés, finance, HR and Executive Assistant staff.Roles and responsibilities:COMMUNICATIONS 40%Communicating the BDS profile and newsworthy work from the Network of UK military personnel across France via the BDS and Embassy social media platforms, and internal and external communication channels and publications. Highlighting Franco-British cooperation in all Defence domains.Working closely with the Embassy Media Team on larger events with Defence links.Working with the Assistant Defence Attaché to create and implement our social media communication strategies for senior visits and events.Creating and maintaining links with UK MOD media outputs (DDC) and FMOD and French single Services media outlets.Horizon scanning and using forward thinking to identify media opportunities of interest to the wider French public. Use initiative to identify and exploit novel opportunities and mechanisms for broadening the multi-media exposure of UK Defence in France.VISITS AND CLEARANCES 40%Through the FMOD, providing clearance of British military activity in France.Processing, and maintaining a record of, all diplomatic clearance applications from British military units for all UK defence activity. Providing guidance to units and forwarding applications to the FMOD as required.Maintaining detailed statistics on UK defence activity in France.ADMINISTRATION 20%Applying for and tracking the accreditations of Exchange and Liaison Officers (ELOs); liaising with the Personnel Departments of the single Services on the nomination of officers; preparing and sending accreditation request letters to the FMOD; replying to queries on the subject from the FMOD; Liaising with FMOD over the details of French personnel attending residential UK career courses.Procuring Visas for British Military personnel for travel outside of the EU.Providing admin support, tracking and maintaining a record of the post-EU Exit visa and residency applications for the ELO network and their dependants.Supporting the wider-team and completing general administrative tasks when required.Undertaking the duties of the SNCO i/c Overflights during absences on duty, leave or illness.EVENTS AND REPRESENTATIONAssisting with the planning and organisation of the annual D-Day, Thiepval and 11 November commemorative ceremonies. This includes some overnight stays away from Paris to attend/assist at these events.Assisting with the planning and execution of major Embassy events such as the King’s Birthday Party, and the annual Exchange and Liaison Officers’ Network Conference.OTHER ACTIVITIESUndertaking other tasks as directed by the Defence Attaché or Line Management chain.Act as on-call Duty Officer providing out of hours support on a rotational basis – this attracts an additional on-call allowance.Working with others in BDS and Embassy staff on common tasks as required such as a crisis response or a cross Embassy task.Essential qualifications, skills and experience 1Fluency at C1 level in English and French, according to CEFR Framework*, or equivalent.Able to multi-task and prioritise urgent work while ensuring that routine tasks are not overlookedPrevious experience in office administrative roleAble to present a professional image of the BDS – France, through communicating clearly and liaising closely with contacts at all levelsComputer literate (Outlook, Excel, Word, Powerpoint, Sharepoint)Able to work out of hours for specific events including, occasionally, events outside ParisDesirable qualifications, skills and experience 1Possess an enthusiastic, team-player attitudeHave a strong sense of serviceSome understanding of British and/or French military organisation * Experience of working within UK MOD/FCDO environmentRequired behaviours 1Communicating and Influencing, Delivering at Pace, Seeing the Big Picture, Working TogetherApplication deadline 114 May 2024Grade 1Administrative Officer (AO)Type of Position 1Full-time, PermanentWorking hours per week 135Region 1Europe, Eastern Europe & Central AsiaCountry/Territory 1FranceLocation (City) 1ParisType of Post 1British EmbassyNumber of vacancies 11Salary Currency 1EURSalary 13681€ grossStart Date 11 August 2024Other benefits and conditions of employment 1This is a full-time, permanent position for 35 working hours per week.All appointments are subject to professional background check satisfactory security clearance. The successful applicant will be required to provide a copy of his/her passport or national identity card for all nationalities held, an up-to-date criminal record (casier judiciaire) for recent countries of residence (which can be obtained online at ), two written proofs of address (utility invoices and/or bank statements) and two references.Staff recruited locally by the British Embassy in France are subject to Terms and Conditions of Service according to local French employment law and FCO guidance for Local Staff. The posts we offer are not an entry point into the UK’s Diplomatic Service.Your application will only be considered if you follow the guidance below:

• Your application must be sent in English only.
• Your application must clearly indicate all nationalities you hold.

The successful candidates will be subject to professional background checks and security clearance.Visa/work permit requirements: Candidates must currently hold the independent right to live and work in France and be prepared to ensure that right remains throughout the scope of the contract.Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.Additional information 1Please be advised that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link . Please bear in mind in case you are invited for an interview your language skill is going to be assessed.Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

Expected salary

Location

United Kingdom – France

Job date

Thu, 25 Apr 2024 03:38:31 GMT

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