Position Summary:

The Community Engagement & Events Coordinator is a multifaceted role responsible for overseeing community relations efforts, event management, and corporate partnerships within the IndyHumane Development Department. This position serves as the public-facing representative of IndyHumane, promoting its programs, values, and mission at various public and private events. Additionally, the Coordinator is tasked with oversight of fundraising events, corporate sponsorships, and third-party engagement initiatives.

Essential Position Duties & Responsibilities

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

• Develop and execute strategies to increase community and corporate engagement, as well as annual operating revenue.
• Work with the Director of Events and Corporate Relationships to Coordinate all fundraising events, including recruiting steering committee members and soliciting sponsorships, and overseeing event logistics and budgets.
• Coordinate third-party and community engagement opportunities, including communication with external organizations and scheduling of IndyHumane’s participation in events, including PetSmart and Petco onsite adoption events.
• Maintain systems for prospect research, corporate cultivation, solicitation, and stewardship, while ensuring accurate tracking of event income and sponsorships.
• Serve as a liaison to external groups, such as Indy Professionals Advocating for Animal Welfare, to ensure fundraising goals are met.
• Develop a working knowledge of IndyHumane’s operations, mission, and strategic plan, advocating for the organization as needed.
• Attend regular development team meetings, all-staff meetings, and other relevant meetings as required.
• Collaborate with the development team on additional projects and initiatives as needed.
• Respond to all Pet Adoption Wagon (PAW) inquiry and invitation requests, coordinating staff, resources, and volunteers as needed.
• Drive the PAW vehicle to events, ensuring its cleanliness and maintenance.
• Maintain a list of possible PAW and other outside engagement opportunities and educate and fundraise with various community groups.
• Collaborate with the Director of Corporate Relations and community outreach to fulfill corporate requests for PAW events.
• Coordinate and update the PAW calendar internally and on the IndyHumane website.
• Coordinate animal selection and adoption for each PAW visit, recording outcomes in the PetPoint database.
• Host tours for corporations, schools, and other organizations, enhancing shelter relationships with other nonprofits and organizations.
• Manage event signage, giveaways, and inventory.
• Provide Kennel Sponsorship updates for both individual and corporate sponsors.
• Other assigned duties as needed.

Abilities required:

• Ability to handle multiple projects and deadlines effectively.
• Well-organized and detail-oriented with the ability to see the big picture.
• Capacity to review data, analyze trends, and provide timely reports.
• Ability to function effectively in high-stress situations and maintain composure under pressure.
• Excellent interpersonal skills, with the ability to relate to diverse constituencies.
• Self-motivated, energetic team player with a commitment to the mission of IndyHumane.
• Flexibility to work evenings and weekends as required.

Qualifications

• Bachelor’s Degree or equivalent experience and a minimum of two years of event planning or management experience.
• Understanding of marketing and a donor-centric approach preferred.
• Experience in corporate engagement activities and volunteer management preferred.
• Strong writing skills and ability to communicate clearly and concisely.
• Proficiency in Microsoft Office software required, knowledge of Adobe Photoshop and InDesign a plus and Canva Pro.
• Experience with electronic database management preferred.