Compliance Manager

tendersglobal.net

Job Description

Reporting to HI Ukraine Country Director and in collaboration with operational and support departments of the program as well as legal adviser firm with the support of the Emergency Division and the Risk & Audit Division, the Compliance Manager will support the Senior Management team and the Country Director in decision-making and risk-management related to compliance with:
national regulations and practices and contractual commitments ;
HI internal standards
anti-fraud corruption HI standards.
S/he is a central player in accountability, helping with the transformation by leading all the parties involved in the audits: Finance, Logistics, Human Resources, the project team, partners and the external audit officer. Management – He/She will a Compliance national Officer – required resources to be fine-tuned.
Contriburing to HI Ukraine program Compliance with National Regulations and Practices:

Manage and monitor the legal advisor firm service contract and stands with the DP as communication focal point with the legal advisor firm.
Develop and regularly update a legal framework requirement mapping and analysis in terms of risks and internal implications with the support of the lawyer, as well as an agreement/accreditation, and related requirement mapping.
Develop and regularly update Legal Compliance Decision tracking tool, as well as SoP and ARCI for the implementation of legal requirements.
In consultation with legal support from the lawyer’s firm, ensure that the organization is compliant with a legal requirement, efficient and ethical.
Ensure that agreements are valid and assist managers in drawing them up (for the administrative and legal aspects)

Strengthening HI Ukraine Relations with Government stakeholders:

Work with CD, Program, Support, and Technical teams to build positive and constructive relationships with key partners from the government and any other parties as required.
When needed and in close coordination with SMR, proactively meet with relevant government bodies representatives to obtain documents or resolves issues related to program implementation
Upon delegation by Country Director, represent and promote the organizational strategic vision in coordination meetings with government authorities, donors, partners, and other stakeholders.
Ensure HI vision, values, and mandate are promoted among partners, government authorities, and other stakeholders.
Support and advise CD on development of administrative and programmatic contacts
Co-Lead assessment and due diligence process for implementing partners

Ensuring the promotion of and compliance with the requirements contained in HI’s policies, guidelines, processes and contracts of HI Ukraine:

Carry out checks and controls in the field, with HI staff in charge of projects and support services, and even audits of partner associations in operations. In addition, s/he pays particular attention to the practices and procedures of third party organizations: administrations or suppliers
Monitor archiving throughout the program is compliant with the HI Archiving procedure.
Liaise with HI HQ contact points as necessary to facilitate HI Ukraine operations NB: managers are responsible for setting up effective internal control systems and implementing procedures on a daily basis.

Internal focal point for the prevention and management of fraud cases:

Ensure detection of malfunctions, irregularities and fraud and the proper use of internal reporting mechanisms. On assignment from the Programme Directorate, he/she may be responsible for conducting or participating in internal administrative investigations supervised by the Programme Directorate or by HI Headquarters.
Ensure that the obligations in terms of communication, information and reporting, including incident notifications to donors are properly met.
Cooperates with the MEAL officers or the Safeguarding focal point

Management:

Understand the strategy, make it explicit, translate it into operational objectives for his or her team, and lead the necessary changes. Give meaning to each management action.
Organise the operational management of his or her team, structure the work around identified processes, steer performance and facilitate the resolution of problems.
· Contribute to the development of his or her staff, creating the conditions for their commitment, professionalism and attachment to HI.

Profil:

You have a master’s degree in Public administration, Law or Governance, or university degree auditing/finance/logistics or Certified Internal Auditor
You have at least 2 years of experience working in compliance and risk management, risk analysis, compliance investigation, audit.
You have 2 years’ experience as Compliance Manager / Deputy Country Director/Head of Administration/ Operations in any reputed organization with demonstrated ability to manage complex operations.
You have sound strategic thinking and planning skills, including the ability to think creatively and be innovative, set priorities, manage work plans and evaluate progress.
You have proven ability to manage a team, with good communication and interpersonal skills and an ability to motivate staff and build technical capacity.
You have strong analytical and problem-solving skills, creativity, resourcefulness and flexibility.
You have excellent verbal and written communication skills in English.

Language(S):
English :

Fluent

Source: https://www.hi.org/en/ad/UKR-IPT-12-23-8258

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Compliance Manager

Job Description

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