Compliance Officer (Administration, Programme & Governance)

OBJECTIVES OF THE PROGRAMME

 

The Budget and Finance Unit (BFU) under the Department of Director of Administration and Finance (DAF), is responsible for the management of the Organization’s financial accounting and reporting, treasury management, financial integrity, systems, policies and procedures, and compliance. BFU also coordinates with planning, award management, partnerships and financial oversight bodies such as external and Internal Audit (IOS), Independent Expei1 Oversight Committee (IEOAC) and Contract Review Committee (CRC). BFU works also closely with other units of the Office of Director of Administration and Finance providing support to the Regional Office and offices of the WHO Representatives in the eleven Member Countries of the South-East Asia Region to enable the work of the Region and, at the same time ensures, fulfillment of its obligations towards Member Countries and donors in respect of efficient management of financial resources in a transparent manner, ensuring accountability and compliance with rules, regulations and procedures.

 

DESCRIPTION OF DUTIES

 

Under the direct supervision of Budget and Finance Officer (BFO) and broad guidance of Director Administration and Finance (DAF), and in collaboration with other organizational entities (e.g. HQ, Regional management offices and technical departments and WHO Country Offices (WCOs), the incumbent will perform the specific duties:

 

A.   Compliance and Risk Management:

 

•Support the BFO and Compliance and Risk Management (CRM), including review of the internal and external audit observations across WCOs in the Region and supporting their systematic and documented resolution, with clear follow-ups, as required.

 

•Participate in the Country Review missions, support CRM in the preparation of draft repoils and follow-up on the recommendations, including any coordination within the Regional Office teams and the respective offices on any additional resource requirements and the respective approvals therein.

 

•Support the CRM in monitoring the risk register, emerging internal risks, as well as the effectiveness of the instituted risk measures, specifically the Risk Register and Internal Control Framework (ICF) in the emerging context of the BMS and GPW14.

 

•Collaborate with the Budget and Finance Assurance Team to facilitate day-to-day compliance issues/workflows received for BFO/DAF’s review, including the CRC reviews, as well as monitoring of the Key Performance Indicators.

 

B.   Governance:

 

•Support Director Administration and Finance in the Governance matters, conduct of and inputs to the Regional Committee meetings and various high-level meetings.

 

 

 

•Coordinate proceedings of the Regional Committee and other statutory meetings at all three levels of the Organization- Country, Regional Office, and the HQ — with an aim of seamless conduct of operations and proceedings in line with rules and regulations and legal framework of WHO

 

 

 

•Provide support towards implementation of various Governing Bodies resolution in the administrative area, analyze and prepare follow-up plans of action.

 

 

 

C.   Programme Management

 

•Support Director Administration and Finance and the DAF Teams in the overall review of Enabling functions in the Region, HR Plan management and the funds management.

 

 

 

•Responsible for Operational Planning of DAF Department, analyze Programme and HR requirements and coordinate and facilitate development of Programme Budget and Operational Planning

 

 

 

•Provide and coordinate inputs for financial and technical monitoring of implementation of Programme Budget.

 

 

 

D.   Legal Matters

 

 

 

•Provide and facilitate legal support and coordinate requests from SEAR Country and Regional Office.

 

 

 

•Facilitate response on a range of legal subjects including but not limited to: (i) WHO governing bodies and Member States, in particular during meetings of the World Health Assembly, Executive Board, Regional Committees and other statutory meetings; (ii) contracts, memoranda of understanding and other legally binding instruments, impacting Organization’s relations and reputation vis-a-vis other organizations and entities, both public and private; and (iii) privileges and immunities of the Organization and the staff.

 

REQUIRED QUALIFICATIONS

 

Education

 

Essential: University degree in Social Sciences, Public Administration, Finance, Law, Economics or related field.For WHO candidates, please refer to e-Manual III.4.1. Para 220.
Desirable:

 

Experience

 

Essential: At least five years’ experience in planning, general management, internal control framework and related monitoring processes and systems, some of which should be at the international level. Good experience using ERP systems.

 

Desirable: Experience in working in WHO and/or the UN system, together with specific experience of using Oracle. Experience in working in a multicultural environment.

 

Skills

 

•Understand complex interrelationship of factors that lead to successful accomplishment of the Organization’s objectives.

 

•Focus on impact and results and respond positively to feedback•Provide policy advice to senior management

 

•Use mature professional judgement reporting independently significant issues directly to senior management

 

•Maintain confidentiality and exercise judgement with respect to sensitive information.

 

•Achieve consensus on weaknesses identified in processes for governance, evaluation, and compliance and ways to remedy them

 

•Remain open to change and manage complexities

 

•Excellent interpersonal skills and collaborative work style

 

WHO Competencies

 

Teamwork
Respecting and promoting individual and cultural differences
Communication
Creating an empowering and motivating environment
Producing results
Creating an empowering and motivating environment

 

Use of Language Skills

 

Essential: Expert knowledge of English.
Desirable:

 

REMUNERATION

 

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 64,121 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 2079 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

 

ADDITIONAL INFORMATION

 

• This vacancy notice may be used to fill other similar positions at the same grade level 

• Only candidates under serious consideration will be contacted. 

• A written test and/or an asynchronous video assessment may be used as a form of screening. 

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review. 

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. 

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. 

• Staff members in other duty stations are encouraged to apply. 

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics. 

The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (

 

https://www.who.int/careers/diversity-equity-and-inclusion

 

) are strongly encouraged to apply.

 

Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to

 

[email protected]

 

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice. 

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates. 

• Mobility is a condition of international professional employment with WHO and an underlying premise of the international civil service. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world. 

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully. 

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered. 

• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected]. 

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco. 

• For information on WHO’s operations please visit: http://www.who.int. 

• *For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220. 

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