Conference Specialist

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Description

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As the conference specialist at Giga, you have the opportunity to make an impactful difference on a global scale by spearheading the coordination of the United Nations General Assembly (UNGA) in September 2024. Your role is pivotal in ensuring the success of this monumental event, and your contributions will be instrumental in several key areas:

By meticulously planning and coordinating all logistical aspects of the UNGA attendance, you’ll ensure that delegates, dignitaries, and stakeholders experience a seamless and well-organized event. Your ability to streamline processes and manage intricate details will be crucial in maximising efficiency.

Your adept communication skills will facilitate collaboration among diverse stakeholders, including organising committees, government agencies, vendors, and UN representatives, by fostering strong relationships and maintaining open lines of communication. Upholding UN regulations and protocols is paramount in maintaining the integrity of the UNGA. Your expertise in navigating complex regulations and meticulous attention to detail will ensure full compliance with UN guidelines, contributing to the event’s smooth operation.

Responsibilities include:

• The conference specialist will lead the comprehensive planning, coordination, and execution of Giga’s participation at the United Nations General Assembly (UNGA) scheduled for September 2024.
• The conference specialist will work closely with the Giga team and relevant stakeholders to ensure strategic alignment of Giga’s event participation goals.
• Responsibilities include event strategy, logistical planning, stakeholder management, communication coordination, and compliance with UN protocol and guidelines.
• Coordinate VIP participation, including Regulatory and Government Officials, key partners, and other dignitaries, ensuring their schedules align with Giga’s event plans.
• Develop contingency plans and protocols to address potential crises or emergencies during the UNGA, ensuring swift and effective response to unforeseen situations.
• Collaborate with the communications team to manage media relations, coordinate content and briefings, and facilitate media coverage of key events.
• Be the central coordinator for Giga’s UNGA participation, updating the wider Giga team on the plan and other vital updates.
• Participate in Secretariat meetings, identify tracks that Giga can participate in.
• concept notes to support Giga’s participation in identified tracks and propose Sideline events.
• Coordinate invitation and speaker list with necessary stakeholders such as Country Engagement team and wider stakeholders.

In particular you will:

• Development of implementation plan and partnership management.
• Partner with country offices to drive competition awareness.
• Manage the Web development agency to develop and deliver the website and competition entry flow on time and on budget.
• Tracking of the contest and submission.
• Coordination of judges and partners to carry out necessary tasks.
• Management of media relations to drive awareness of competition.
• Event management throughout the competition.
• Please access the full Term of Reference (ToRs) and read a more detailed description of the assignment in this file in order to prepare your financial proposal and know more about the role: Download File Giga Conference Specialist.pdf

To qualify as an advocate for every child you will have… 

• A master’s degree in marketing, Hospitality, Communications, or other relevant fields, a first level university degree in combination with two years additional qualifying experience may be accepted in lieu of the advanced university degree.
• A minimum of 5 years of professional experience in event management or protocol in the UN system.
• Experience organising events at scale and a proven track record of building and engaging vibrant online communities.
• Ability to work closely with Executive leaders to translate their vision into the planned event.
• Demonstrated strong writing and presentation skills in English and attention to detail.
• Ability to plan and implement projects in coordination with multiple stakeholders.
• Ability to work with a diverse team in a rapidly changing work environment and adapt to unforeseen changes.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Spanish or Russian) is an asset

Source: https://jobs.unicef.org/cw/en-us/job/571117

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