Conservation Science Administrative Assistant I – San Diego Zoo Wildlife Alliance

San Diego Zoo Wildlife Alliance is a nonprofit international conservation leader, committed to inspiring a passion for nature and creating a world where all life thrives. Empowering people from around the globe to support our mission to conserve wildlife through innovation and partnerships, we support cutting-edge conservation, and bring the stories of our work back to our two world-famous front doors — the San Diego Zoo and San Diego Zoo Safari Park — giving millions of guests, in person and virtually, the opportunity to experience conservation in action. The deep and extensive knowledge gained from more than a century of experience in wildlife care, health, veterinary services, nutrition and conservation makes us invaluable in the global effort to save species. Our team members play a crucial role in driving our conservation efforts forward and bringing us closer to a world where all life thrives.

HOW YOU WILL IMPACT OUR MISSION
The Administrative Assistant provides administrative support of moderate difficulty, coordinates various office activities, and does not formally supervise support staff. This position reports to a Manager/Supervisor.

WHAT YOU WILL DO

• Provide daily administrative support for assigned team and support other teams as needed.
• Review and distribute mail and emails from assigned accounts to appropriate contacts.
• Follow procedures to produce and process a variety of reports, documents, and invoices; maintain and update files and databases.
• Greet, screen, and assist visitors/callers.
• Schedule assigned director’s/manager’s calendar, arrange meetings, and take minutes as required.
• Organize and prepare operational materials and routine correspondence.
• May assign work schedules to staff as appropriate and provide lead guidance to administrative staff.

WHAT WE ARE LOOKING FOR
This role requires experience in administrative functions, including planning, organizing, and managing tasks independently or collaboratively, with exceptional prioritization and organizational skills. The ideal candidate will be proficient in software applications such as Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and tools for processing orders, acquiring quotes, and managing purchase or service agreements.

Responsibilities include booking domestic and international travel, processing expense reports, arranging workshops and meetings, troubleshooting event technology, and maintaining timesheets through a web-based system. Familiarity with scientific or biological terminology is a plus. This is a unique opportunity to contribute to meaningful conservation efforts in a dynamic, collaborative environment.

JOB EXPERIENCE

• Must have at least one year of relevant experience.

EDUCATION AND CERTIFICATIONS

• High School Diploma required.

SKILLS AND KNOWLEDGE

• Able to operate moderately complex computer software programs.
• Able to work with others effectively in a diverse environment.
• Able to communicate effectively, both orally and in writing.

SOME OF THE PERKS YOU WILL ENJOY AS A TEAM MEMBER

• Free admission to the San Diego Zoo and the San Diego Zoo Safari Park
• Family Passes
• Complimentary Tickets
• Local and In-House Discounts
• Employee Assistance Program
• Wellness Program

IMPORTANT DETAILS

• Location: Escondido, CA
• Position Type: Hourly, Full-Time, Non-Exempt Position
• Hourly Rate: $20.00

Fraudulent Recruiting
Beware of fraudulent recruiting. Legitimate San Diego Zoo Wildlife Alliance contacts will use an @sdzwa.org email address. We do not request money, checks, equipment orders, or sensitive personal data during the recruitment process. San Diego Zoo Wildlife Alliance only conducts interviews via phone, Zoom, Teams or in-person.

If you have been asked for any of the above, or believe you have been contacted by someone posing as a San Diego Zoo Wildlife Alliance employee, please e-mail sdzwacareers@sdzwa.org.  If you feel that you have been the victim of fraud, please contact your financial institution(s) immediately. 

Be an ally for wildlife by joining our team!

At San Diego Zoo Wildlife Alliance, we thrive on celebrating our differences. Diversity is vital for the benefit of our team members, our guests, our community, and our wildlife.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

If you require a reasonable accommodation to complete an application, please email your request to sdzwacareers@sdzwa.org and provide the job title and location to which you are applying.

As a Federal Contractor, San Diego Zoo Wildlife Alliance is required to participate in the E-Verify Program to confirm eligibility to work in the United States. 

San Diego Zoo Wildlife Alliance is a drug free workplace.