Consortia, Partnerships & Audits Officer

VACANCY ANNOUNCEMENT

National Contract

Position: Consortia, Partnerships & Audits Officer

Gaza- Full-time position Remote Support for WB if necessary.

Salary: 7,498 -7,873 ILS

Location: Based in Gaza

Responsible to: Finance Manager

Closing date: 14 April, 2024

THE ORGANIZATION

Handicap International (which runs projects under its operating name, Humanity & Inclusion – HI -), is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights. Handicap International is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations.

OBJECTIVE OF THE POSITION:

Under the hierarchical responsibility of the Finance Manager of Palestine Mission, and in collaboration with the other departments of the mission, The Partnership and Consortia Finance Officer is responsible for managing the financial aspects of operational partnerships and consortia. He or she is responsible for producing and ensuring the production of quality financial information for and from our partners and contributing to the application and dissemination of the budget framework, donor rules, tools, procedures, and financial standards among partners .S/he will lead Audit coordination at Palestine country level.

Responsibilities:

Responsibility 1: Lead Partners’ financial management Mainly in Gaza & Supporting WB partners.

Objectives: Compliance with HI rules for sound financial controls and strategic partnerships with other parties.

Benchmark: Accuracy, timely deliverable and monitoring for partners’ financial reports & payments, adequacy of supporting documents attached to each partner closure, and freeness of ineligible expenses during external audit for partners

Activities:

• Produce analysis of partners’ capacities in the financial field and draw up capacity-building plans
• Act as key contact person for matters relating to finance for assigned partners. Build relations with key contacts and build trusting partnerships with assigned organizations.
• Review partner’s budgets and financial reports to ensure consistency with project plans/ reports. Support budget negotiations or amendments and investigate budget variances and compliance with contractual requirements.
• Ensures the Partnerships Monitoring tracker is updated and consistent with Accounting data & subawards agreements
• Checks the supporting documents provided by partners and the accuracy and conformity of their accounts before validating payment requests.
• Enters any cost-accounting changes & budget modifications related to partnerships into the Financial Information System (FIS).
• Carries out regular visits to HI’s partner organisations to provide mentoring and coaching in complying with the rules and requirements of HI, Donors, and Government compliances as well as for audit purposes as and when required.
• Oversee the implementation of Partner’s financial capacity building plan and consult with key staff members.
• Discuss with Partner’s organization leaders to ascertain established procedures and routines of the organization and provide recommendations if necessary.
• Provide training, workshops/seminars for HI partners, to foster a good understanding of the grant management process, budget development, implementation, reporting, and accounting.
• Supports the Project Manager in the regular monitoring of the partners’ budget follow-up and in the actions to be taken in case of arising issues.
• If needed, assist partner(s) in their budget development and adjustment, ensure consistency of partners’ budget with program narrative, and ensure partner budget are accurately reflected in HI proposal budget
• Prepare financial guidelines for partners.
• Support and train HI support staff that are in contact with partners.

Responsibility 2: Audit management

Objectives: Applying HI standard procedures and regulations over partners’ expenses cycle to have effective controls to minimize risks during external audits

Benchmark: percentage of findings during internal / donor audits, applying updated HI procedures over partners’ financial commitment cycle

Activities:

• Act as key contact person for matters relating to internal and external auditors.
• Lead in the preparation of audit documents (collect hard copies for audits, draft explanation of audit finding)
• Prepares responses to questions from internal and external auditors.
• Ensure tracking of final audits recommendations and findings, ensuring corrective actions are implemented by Managers to address these and minimize risks

Responsibility 3: Liaise with other departments to apply effective partnership cycle

Objectives: Monthly Meeting with relevant Project managers and update of partners forecast/ highlights for spending & Major points

Benchmark: Monthly Forcast/ monthly partners tracking sheet

Activities:

• Having monthly discussion with relevant budget holders /project managers for partners submitted reports and highlites for major points and any points of attention
• Contribution toward partnership agreements drafting and financial section update with project managers
• Contribution toward any necessary partnership agreements amendments and reflection of change on HI tools and donor forms

Other:

• Assist his/her line manager in any other tasks that may not be included in this job description and for entries in the system during the absence of other team members upon request.

Confidentiality is required in all these responsibilities.

Job profile requirements:

Essential:

• University graduate in Accounting or related field.
• 3-4 years of experience in a similar setting.
• Proven Financial experience.
• Have good knowledge and understanding of the English language.
• Proficiency in budget construction, monitoring, and reporting.
• Experience in cash forecasting and ensuring financial compliance with organizational and donor rules.
• Ability to develop and implement financial policies and procedures.
• Expertise in accounts control and cash flow management.
• Experience in maintaining accurate financial records and preparing financial statements.
• Strong organizational abilities to manage multiple tasks efficiently.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Collaborative approach to work effectively within a team and contribute to team goals.
• Ability to communicate and coordinate with cross-functional teams.
• Strong analytical skills.
• Attention to detail.
• Excellent written and verbal communication skills.
• Ability to address conflicts and find innovative solutions to challenges.
• Commitment to upholding transparency and integrity in financial management practices and adherence to ethical standards and compliance with regulations.

Preferable

• Rigorous and flexible.
• Capacity to work under pressure and deadlines.
• Have a sense of diplomacy and negotiation.
• Experience in maintaining an effective archiving system.
• Ability to manage contracts and ensure compliance with contractual obligations.
• Proficiency in MS Word, Excel, and PowerPoint.

PROFESSIONAL STANDARDS:

HI workers must adhere to the values and principles outlined in HI Code of Conduct. In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.

DISABILITY INCLUSION:

The candidate or his/her representative must let the HR representative know that s/he needs an adjustment or change at the test and the interview for a reason related to a medical condition by sending a request for accommodation at the email: [email protected].

By applying to this position, you grant HI’s recruitment team your consent to perform a reference check on you with respect to the misconduct disclosure scheme.

Initial contract will be for a period up to 3 months, to be extendable based on the availability of funds.

Handicap International is an equal-opportunity employer and particularly welcomes applications from persons with disabilities

Interested candidates should fill out the form CPAO and submit their resume with a motivation letter to reach on or before April 14, 2024. Incomplete applications or applications received after the deadline will be disregarded.

Qualified candidates are encouraged to apply and those shortlisted will be contacted.