Consultancy- Project Report Writing, Photo and Video Documentation

Consultancy – Project Report Writing, Photo and Video Documentation

Terms of Reference

Alight Horn of Africa, on behalf of one of our affiliate partners, ORAM, is seeking to engage a consultant to provide services as detailed below:

Title: Consultancy- Project Report Writing, Photo and Video Documentation
Location: Nairobi Metropolitan and Kakuma Refugee Camp
Reporting lines: The consultant will report to ORAM’s East Africa Program Manager, based in Nairobi and work closely with the MEAL Assistant and Communications Coordinator.
Duration: Maximum 30 Days

About ORAM
Organization for Refuge, Asylum and Migration (ORAM) protects and empowers vulnerable and marginalized asylum seekers and refugees globally, creating sustainability and systemic change. We assist our clients on every step of their journey, working primarily in transit countries.

About the Project
In Kenya, we provide direct services to refugees and asylum seekers in Nairobi and Kakuma. Our work includes livelihoods, protection capacity strengthening of RLOs, and inclusion trainings. The project title is Recovery, Resilience Building and Emergency Food Response for vulnerable refugees and asylum seekers in Kenya. The project targeted 300 marginalized refugees and asylum seekers in Nairobi and Kakuma Refugee Camp, from November 2022 and ending in October 2024.

Purpose and Scope of Work
The purpose of this assignment is to document and write a report of the project outcomes, capturing the objectives, intended and unintended outcomes, challenges, and lessons learned and drawing conclusions for future programming. This report should be high quality, visually engaging, and meet ORAM’s communication guidelines. Additionally, the consultancy also entails providing a report through producing a video documentary and quality photos. The assignment timeframe is October to November 2024, in Nairobi Metropolitan and Kakuma Refugee Camp.

Deliverables
1.An inception report, detailed work plan, and approach to the assignment.
2.A final report (soft copy) of not more than 15 pages (Concise and easy-to-understand language, integrating relevant visual elements, and human interest stories).
3.A final summarized report with key highlights and a PowerPoint slide deck.
4.Provide 50 high-quality JPEG or PNG action-oriented photos of clients and projects. Of the 50 photos produced, 30 must be non-identifying and follow ORAM’s public-use photo policy. Ensure clients sign ORAM photo release forms and share uploaded forms with ORAM staff.
5.Produce a video documentary of 7-10 min minutes highlighting the project objectives, outcomes, and client’s perceptions of the project, covering key priority areas.
6.Data analysis files, and master footage of all interviews submitted to ORAM.

Activities
Meetings with ORAM program staff, and review of project documents to better understand the project objectives, activities, and intended outcomes.
Data analysis/review of analyzed data provided by ORAM to enable report content generation. ORAM’s MEAL will support accordingly.
Develop the report structure, outline and key themes in consultation with the ORAM team.
Content Development: Write and edit the content of the annual report, ensuring accuracy, clarity, and alignment with the organization’s mission and project objectives.
Develop a script and/or a storyboard and take high-quality video footage for the documentary video interviews and story writing.
Take high-quality action-oriented photos and submit a folder with at least 50 soft copies of various project activities.
Edit the photos and videos and produce a 7-10 minute documentary.
Present a first draft of the report and video, edit while incorporating feedback from ORAM.
Implement activities in line with the work plan and deliverables.
Presentation and submission of a final evaluation report, not more than 15 pages, accompanied by a PowerPoint presentation summarizing the report and process.
(Final report within 2 weeks of completion of the assignment).

Additional Information
ORAM will cover the cost of the community liaisons, support identifying clients for the case studies and community venues suitable for the documentary. They will work in consultation with the program team, MEAL and communication team. The consultant will cover their team’s transport, meals and accommodation during this assignment. They should have their/ access to high-quality filming, light, sound, and editing equipment. Any emerging need will be evaluated on a case-by-case basis.
Qualifications
The consultant/consultancy firm should have at least 5 years of experience in undertaking project evaluations and report writing for non-profit organizations.
Should have at least 5 years’ experience in designing, writing, editing reports and humanitarian-work publications for international organizations.
At least 5 years of experience in photography, video content development, and production within the team.
Highly skilled in quantitative and qualitative data analysis, data presentations including infographics and generating reports from data.
Strong understanding of the refugee humanitarian setting in Kenya, especially the camp setting.
Knowledge and experience in refugee protection, food security, and livelihood programs in marginalized and vulnerable communities is highly desirable.
Possessing a good command of written and spoken English and Swahili and experience in report writing.
Access to high-quality filming, light, sound, and editing equipment.
Ability to work under tight deadlines.
(Copyrights for all materials, content, and output associated with this assignment will be fully reserved by ORAM)