Background
Established in 2003, the AIDS and Rights Alliance for Southern Africa (ARASA) is a regional partnership of civil society organisations working together in 18 countries in East and Southern Africa to promote the rights to bodily autonomy and integrity to reduce inequality, especially gender inequality and promote health dignity and wellbeing.
This Terms of Reference (TOR) covers an overall requirement to develop appendices for various ARASA policies for clear directions for ARASA. The expected outcome of this consultancy will be to develop appendices for ARASA’s human resources procedures and policies, conflict of interest and the financial policies and procedures manual.
Purpose
ARASA is seeking the services of a consultant/s or firm with pre-requisite skills to consolidate appendices for various policies key to a deeper understating of ARASA policies, functionality and strengthening of ARASA’s systems. Appendices contain supplemental information to the policies.
The appendices are for the following policies:
- Human Resources procedures and policies
- Conflict of interest policy
- Financial Policies and Procedures Manual
A. Human Resources Procedures and Policies
Appendix 1: Confidentiality Agreement Form
Appendix 2: Shortlisting Template
Appendix 3: Reference Check Form
Appendix 4: Orientation Form
Appendix 6: Remote Working Form
Appendix 10: Staff Development Procedure check
Appendix 11: Performance Improvement Plan
Appendix 12: Beneficiary Appointed Form
Appendix 13: Clearance Form
Appendix 14: Discharge Certificate
Appendix 15: Grievance Form
B. Conflict of Interest
Appendix 1: Recusal Statement
Appendix 2: Gift and Hospitality Register
Appendix 4: Conflict of Interest register
C. Financial policies and Procedures ManuaI
Form ARA004 – Purchase Order
Form ARA008 – Petty Cash Replenishment Request
Form ARA010 – Travel Expense Claim
Form ARA012: Asset Disposal Requisition
Scope of the Task
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To undertake the consolidation of appendices for ARASA policies in alignment with best practice and legal expectations
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To align the appendices in line with organisational policies, priorities, strategy, and legal framework within country of host.
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Make the information provided relevant and supportive of the policies.
Expected outputs and deliverables
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Briefing meetings with ARASA management
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Detailed Work Plan for the consultancy
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Inception Report within 5 days of signing the contract
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Final copies of the appendices
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Training of staff
Duration of Assignment
The duration of the assignment is expected to be 30 working days from the contract signature date.
Requirements
- Minimum of 8 years’ experience with similar assignments or master’s in law, policy formulation, human resources, public health, humanities, communication, social sciences or any other relevant subject.
- Excellent written English and ability to write clearly and concisely.
- Ability to work independently and produce high-quality outputs in a timely manner.
How to apply
Interested and qualified candidates should submit their applications which should include the following:
- Cover letter, detailed Curriculum Vitae and profile indicating experience from similar projects, as well as the contact details (email and telephone number) of the candidate or key personnel and at least three (3) professional references.
- Work plan with timelines
- A financial proposal
- Any other relevant documents.
Put “Expression of interest: Consultancy to consolidate Appendices for ARASA Policies” in the title/ subject of the email.
The deadline for the submission of the EOI is close of business on 10 March 2024. All communications related to this consultancy should be addressed to procurement@arasa.info