Background

BACKGROUND

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. In Indonesia, UN Women works with the government, civil society organizations, academia, the media, and the public and private sectors to address national priorities of gender equality and women’s empowerment. Placing the advancement of women’s rights at the centre of our work, UN Women Indonesia focuses on (1) women, peace, and security (2) ending violence against women (3) women’s economic empowerment. Furthermore, UN Women coordinates and promotes the UN system’s joint work in advancing gender equality. UN Women Indonesia Country Office is looking for a consultant to provide copy editing services on UN Women publications as needed. The Consultant will not be engaged on a full-time basis but only when required by the UN Women Indonesia Country Office.

UN Women Indonesia Country Office (CO) hosts the ASEAN liaison office which extends support to ASEAN and its Member States in advancing Women’s Peace and Security (WPS) agenda in line with global normative frameworks. UN Women Indonesia launched a five-year project, Empowering Women for Sustainable Peace: Preventing Violence and Promoting Social Cohesion in ASEAN. The project funded by the Governments of Canada, the United Kingdom and the Republic of Korea supports efforts by the Association of Southeast Asian Nations (ASEAN) and its 10 Member States to promote women’s participation and leadership in conflict prevention, resolution and recovery. The project puts into action recommendations made in the ASEAN Regional Study on Women, Peace and Security, released in March 2021, as well as United Nations Security Council resolutions that made women, peace and security a global agenda. Region-wide, the project works to promote and implement policy frameworks such as the ASEAN Regional Plan of Action on Women, Peace and Security; capacity-building activities such as training, workshops, dialogues and consultations; and exchanges of knowledge and good practices. The project also does country-level activities in Indonesia, the Philippines, Thailand, Viet Nam, Cambodia and Timor-Leste.

The WPS agenda was formally initiated by the landmark UN Security Council Resolution 1325 (2000), which was adopted on 31 October 2000. UNSCR 1325 reaffirmed the important role of women in the prevention and resolution of conflicts and peace-building initiatives. It stresses the need for women’s equal participation and full involvement in all efforts to maintain and promote peace and security. UNSCR 1325 also urges all stakeholders to take action to increase the participation of women and calls on the UN member states to incorporate gender perspectives into all of its peace and security agenda. It also calls on stakeholders to take special measures to protect women and girls from gender-based violence, particularly rape and other forms of sexual abuse, in situations of armed conflict.

Duties and Responsibilities

DUTIES AND RESPONSIBILITIES

The objective of the Assignment The copy editor will be responsible for editorial services, such as proofreading documents related to programme or communication needs and copyediting briefs or summaries. The copy editor will be required to have her/his own technical and software-based equipment to deliver the services specified in this ToR.

Scope of Work

The consultant will work under supervision from the of UN Women Indonesia and will perform the following tasks:

• Provide editing, proofreading, and rewriting (as necessary) services for knowledge products and publications.

• Make necessary revisions based on the UN editorial style manual.

• The editor will be responsible for the following tasks:

– Copyediting, proofreading, identifying gaps in the information, restructuring and rewriting in collaboration with the project team if required.

– Correct spelling mistakes, and typos and reflect appropriate usage of words with correct grammar and syntax.

– Ensure consistent style and formatting throughout the document.

– Ensure correct use of English while maintaining the authors’ writing style.

– Ensure coherence and consistency in writing.

– Ensure appropriate positioning and numbering of boxes, figures and tables.

– Ensure consistent font (s) – as relevant to headings and text.

– Ensure appropriate use of italicized and bolded words.

– Ensure all footnotes, sources, and references are complete and consistent.

– Thoroughly review annexes (people consulted, bibliography, etc) as per UN publication guidelines.

– Prepare a complete table of Contents and Acronyms if needed.

– Proofread designed layout files to ensure completeness.

DURATION OF ASSIGNMENT AND DUTY STATION

The time required for the consultancy is estimated at a maximum of 50 working days within the period indicated. The consultant will be engaged under a retainer contract, which facilitates direct engagement of the consultant depending on need and availability within the contract period for a pre-agreed fee.

UN Women will not be committed to purchasing any minimum quantity of the Services, and purchases will be made only if there is an actual requirement upon the issuance of a Purchase Order based on this retainer contract. UN Women shall not be liable for any cost in the event that no purchases are made under this retainer contract.

The expected number of workdays for each deliverable will be discussed between the consultant and UN Women on a case-by-case basis. Payment will be made upon satisfactory completion of a deliverable or as agreed between the consultant and UN Women.

PERFORMANCE EVALUATION

Consultant’s performance will be evaluated based on timeliness, responsibility, initiative, communication, accuracy, and quality of the products delivered.

Competencies

Competencies

Core Values:

Respect for Diversity

Integrity

Professionalism

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues

Accountability

Creative Problem Solving

Effective Communication

Stakeholder Engagement

Leading by Example

Functional Competencies:

Excellent analytical skills

Strong networking skills

Strong interpersonal skills, communicate effectively with staff at all levels of the organization

Ability to work in a highly pressured environment.

Please visit this link for more information on UN Women’s Core Values and Competencies:
https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Required Skills and Experience

QUALIFICATIONS

Education

• Master’s Degree preferably in English Literature, or a related field; or

• Bachelor’s degree can be substituted in lieu of a Master’s with one additional year of experience in the field of professional editing, content development and/or professional training/ diplomas etc.

 

Experience

• At least 2 years of professional work experience in editing, copyediting, and proofreading.

• Proven record in editing knowledge products and communications materials for external audiences, including but not limited to reports, publications, news articles, feature stories, policy briefs, and advocacy notes.

• Experience in writing and editing for international development and/or other UN agency documents is an asset.

• Familiarity with gender equality and women’s rights is desired. Language and Other Requirements

• Native-level proficiency in oral and written English.

• Computer literacy.

SUBMISSION OF APPLICATION

Interested candidates are requested to submit an electronic application no later than 8 March 2024

Submission of package

1. Letter of Interest containing the statement on the candidate’s experience in the field of recruitment

2. Updated CV.

3. A sample portfolio consisting of three latest editing and writing samples ideally on subjects related to gender, women’s empowerment and/or international development.

4. Copy of education degree obtained.

5. P11 including experience in similar assignments; can be downloaded at https://asiapacific.unwomen.org/en/about-us/jobs

6. Financial proposal. The financial proposal shall specify a daily rate (inclusive of any costs as communication, and administrative costs, etc.).

All applications must include a financial proposal. Applications without financial proposal will be treated as incomplete and will not be considered for further processing.

EVALUATION

Applications will be evaluated based on the Cumulative analysis.

• Technical Qualification (100 points) weight; [70%]

• Financial Proposal (100 points) weight; [30%] A two-stage procedure is utilised in evaluating the proposals, with evaluation of the technical proposal being completed prior to any price proposal being compared. Only the price proposal of the candidates who passed the minimum technical score of 70% of the obtainable score of 100 points in the technical qualification evaluation will be evaluated.

DIVERSITY AND INCLUSION

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, ethnicity, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)