Consultant for Administrative and Event Organization

INTRODUCTION TO GGGI

The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page. 

GENERAL INFORMATION

• Project: PEPM-C1

• Duty Station: Lima, Peru

• Contract Duration: 3 months (28 November 2024 – 15 March 2025)

• Number of Workdays Estimated: 60 (estimated: 17 workdays in 2024 and 43 workdays in 2025)

• Consultant Level: Level 1

• Total Fees: USD 6,000 (USD 100/per day)

PROJECT BACKGROUND

Introduction

Based in Seoul, the Global Green Growth Institute (GGGI) is an intergovernmental organization founded to support and promote an economic growth model known as green growth,” which targets key aspects of economic performance such as poverty reduction, job creation, social inclusion, and environmental sustainability. GGGI works with countries around the world, building their capacity and working collaboratively on green growth policies that can impact the lives of millions. The organization partners with countries, multilateral institutions, government bodies, and the private sector to help build economies that grow strongly and are more efficient and sustainable in the use of natural resources, less carbon-intensive, and more resilient to climate change. GGGI supports stakeholders through complementary and integrated workstreams that deliver comprehensive products designed to assist in developing, financing, and mainstreaming green growth in national economic development plans.
GGGI has a diverse portfolio of programs in developing countries around the world. These in-country programs, together with global products and services, focus on delivering results through an integrated approach of evidence-based green growth planning and implementation aligned to countries’ development priorities.
The Colombia, Peru, and Ecuador country programs under the leadership of the Andean Representative comprise GGGI’s Andean Country Programs. The Andean Countries Programs manage around 15 projects related to various matters like sustainable finance, circular economy, sustainable energy, and climate action, among others. The Operations Enabling Division (OED) Team works in a cross-cutting manner for the three countries to enable the operations of the projects by developing financial, administrative, procurement, and human resources tasks.

OBJECTIVES OF THE ASSIGNMENT

The Consultant shall support the Andean Country Programs to carry out office administration, medium and minor procurement, events organization, raising requisitions in the system, travel related activities, and others, performed with high quality and accuracy of work.

DELIVERABLES AND PAYMENT SCHEDULE

This is a daily-fee, full-time position. The Consultant will be expected to work a 40-hour work week adopting a hybrid work model, in coordination with the supervisor.

The Consultant is expected to carry out his/her activities maintaining:

• Clear and regular communication to ensure compliance with procedures and schedules, aligning with the established norms.
• Confidentiality of all documents and information generated and managed during the contract execution.

The consultant shall support the OED Andean Team with entry-level activities regarding finance, administrative, procurement and human resources tasks. These activities include, but are not limited to:

Administration, Hiring, Procurement and Travel:

1. Support in the operational and procedural activities to address them in a timely manner mainly in recruitment process and the organization of digital support documentary files.

2. Track recruitment process and issue alerts when delays arise that may impact the selection process.

3. Monitor compliance with agreed contract terms of consultancies, period, deliverables, and scheduled payments.

4. Process and organize documentation for payment requests to suppliers and consultants . Raise the payments transaction into the ERP system and track them and issue alerts when delays arise.

5. Support the local purchase of small goods or office supplies necessary for operations following the GGGI guidelines (conduct quotations, contact suppliers, support vendor registration).

6. Support with details of travel for external parties (non-GGGI staff) including processing of all required documentation to raise Travel Requests and Claims, compiling supporting documents, coordinating the GGGI’s funded participants to fill and sign the duly templates/forms.

Event Organization

7. Coordinate logistics and administrative processes for projects events and/or meetings, including both virtual and in-person meetings.

8. Support the logistics of meetings, workshops, and events linked to the GGGI Peru Program portfolio, including follow-up meetings, quotations from suppliers of services and goods, support of methodologies, payments to the venue, among others.

9. Prepare documents, equipment, venues, and perform other logistical support activities required for holding meetings.

10. Follow up the GCF event pipeline ensuring the activities are implemented with high-quality standards and according to GGGI’s vision and requirements, as well as in compliance with GGGI’s policies and procedures.

Reporting Arrangements

• The Consultant shall report to the Administration, Finance and Procurement Associate.

• The Consultant’s work progress will be monitored primarily through periodic review meetings. These review meetings will tackle subjects such as the overview of the contractual objectives and the development of activities, detailed information milestones, actual achievements made against the timeline initially set, and any other relevant progress details.

• All relevant technical papers, reports, and other documents prepared from the start to the end of the assignment shall be delivered to the Peru Program and Andean Countries Program, as appropriate.

The Consultant should demonstrate the credentials described below.

EXPERTISE REQUIRED

• Peruvian citizen or foreign who can reside and work in Lima- Peru with a valid work permit.

• A university degree in Business Administration or related degree.

• General professional experience of two (2) years.

• Good organization skills using tools such as calendars, teams tools, among others, and proficiency in Microsoft Office, mainly in office excel .

• Be proactive, creative to resolve unexpected situations, high integrity.

• Ability to work autonomously and collaboratively.

• Knowledge of the English language in intermediate-advance level.

• Excellent writing skills and clear transmission of ideas.

• Proven ability to organize and prioritize tasks effectively.

• Strong attention to detail and accuracy.

ADMINISTRATIVE INFORMATION

• Applicants must present: Application Form, CV in English Cover Letter in English

• Advertise period: 10 days

• It is expect the consultancy start on November 28

Date to close is Korean Standard Time (KST). Applications submitted after the deadline will not be considered Application. A consortium, or a firm may not be engaged for the individual consultant assignment.