Job Summary

To support the effective implementation and understanding of this system, IRENA is seeking a qualified consultant to design and deliver comprehensive training sessions on performance management and appraisal system.

Assignment

Under the overall guidance of the Director, Administration and Management Services (DAMS) and under direct supervision of the Chief, Human Resources, the consultant will perform the following duties:

1. Scope – Training topics to be addressed for Staff Members and Managers Groups

(Considering IRENA’s PMAS policy, processes and tools):

1. Training for Staff Members:

• Gaining a clear understanding of the appraisal process
• Setting and achieving realistic, SMART goals
• Effectively receiving and utilizing feedback
• Developing strong self-assessment skills
• Focusing on personal development and growth

1. Training for Managers:

• Emphasizing evaluation techniques and constructive feedback
• Enhancing leadership and coaching abilities
• Understanding compliance aspects of performance management
• Addressing bias and ensuring objectivity in assessments
• Effectively managing and addressing underperformance

1. Training for both Staff Members and Managers:

• Aligning team and individual objectives with organizational goals
• Promoting open and transparent communication
• Building a culture of continuous feedback
• Encouraging collaborative problem-solving
• Understanding and addressing the consequences of underperformance

1. Development of Training Materials:

• Design comprehensive training materials, including manuals, presentations, and case studies, aligned with IRENA’s PMAS and the objectives outlined in the ST Directive.
• Develop training materials for online delivery modules as ongoing resources for staff.
• Ensure that training materials emphasize key elements of the PMAS, such as objective setting, mid-point reviews, final appraisals, and performance improvement plans.

1. Delivery of Training Sessions:

• Conduct interactive training sessions for IRENA staff (11 days) and supervisors (3 days), focusing on the principles and application of the PMAS as per the IRENA Policy Directive.
• Facilitate workshops that deepen understanding of the linkages between individual performance, the PMAS, and the overarching goals of IRENA.
• Provide guidance on effective communication techniques for giving and receiving feedback within the context of performance management.

1. Post-Training Support and Evaluation:

• Develop and implement a post-training evaluation process to assess the effectiveness of the training sessions.
• Provide ongoing support to staff and supervisors following the training to address any questions or challenges in implementing the PMAS.
• Create and submit a report summarizing the training outcomes, participant feedback, and recommendations for future training initiatives.

1. Documentation and Reporting:

• Prepare and submit detailed documentation of all training materials, including participant handouts and facilitator guides.

1. Coordination and Additional Tasks:

• Continuously coordinate with IRENA management and relevant staff throughout the project to ensure feedback and recommendations are incorporated into respective work outputs.
• Perform other tasks as assigned by the Chief, Human Resources.

Consultant Fee

IRENA shall pay the Consultant USD 500 per day, maximum of 25 workdays within duration of the contract, upon satisfactorily certified Consultant’s deliverables, as per the payment and deliverables schedule below.

Deliverables and Payment Schedule (Specific deliverablesand terms of payment)

Deliverables                                    Planned Delivery Date      Days/Payment (USD)

D1        Development of Training Materials             Nov 2024                      7 Days /USD 3,500

D2        Delivery of Training Sessions                     Nov 2024                     14 Days, USD 7,000

D3        Post-Training Support and Evaluation        Dec 2024                     2 Days, USD 1,000

D4         Documentation and Reporting                   Dec 2024                     2 Days, USD 1,000

Payment based on the above deliverable/s (deliverable – based contract), certified by the assigned personnel.