Contracts and Grants Specialist

The Division of Pulmonary and Critical Care Medicine for the University of Maryland School of Medicine (UMSOM) has an exciting opportunity for a Contracts & Grants Specialist.

The University of Maryland, Baltimore (UMB), Department of Medicine, Division of Pulmonary and Critical Care Medicine is focused on cutting-edge research into the causes and treatments of diseases of the airway and lungs such as asthma and COPD. That research is implemented at the University of Maryland Medical Center (UMMC), giving hope and often improved outcomes to critically ill patients, such as those in the Lung Transplant Program. We also oversee a Sleep Disorders Center, which offers treatment for a variety of sleep problems, including narcolepsy and sleep apnea. The selected candidate will perform duties that support the mission and vision of the department.

Benefits:

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development. This position participates in a retirement program that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job). 

Primary Duties:

• Provides contract and grant preparation review to understand requirements for the application process. Prepares guidelines for the submission. Provides the groundwork for the application required documents. Works with management to identify priorities of gathering and processing documents and develops contract requirements containing quantifiable specifications and measurable performance criteria. Reviews application forms, contract templates, correspondence, and selected agreements for appropriate presentation of compliance information. Develops timeline to meet submission deadlines and checklist of required documents. Generates required documents checklist for grant application.
  
• Acts as point of contact and develops relationships with UMB parties, sponsor, and sub-contractors to ensure the contract or grant short- and long-term milestones are met. Safeguards the integrity of the grant or contract administration.
  
• Navigates the Subcontract process through University systems and provides groundwork to partners to ensure partnership is in compliance with University standards.
  
• Collaborates with principal investigator (PI) and management to develop project plan by interpreting policy and procedure.
  
• Reconciles budget based on approved budget by sponsor. Provides current and historical budget data to project expenditures and forecast income. Works with staff on identified potential ledger variances.
  
• Prepares and reviews financial status reports and invoices. Organize the close out procedures with Faculty. Sets timelines to have the documents complete. Reviews final closeout.
  
• Ensures all results are completed and submitted to sponsor. Identifies and assists in issue resolution and escalates as needed.
  
• Acts as point of contact and advised PI on all financial transactions, such as travel, purchasing, or subcontracting.
  Interprets and applies Federal, State, and sponsors guidelines and requirements.
  
• Reviews applications for funding and process. Prepares grant and contract budget and application in line with University and federal policy.
  
• Maintains and tracks required training documents and ensures all parties are in compliance with regulations.
  
• Performs other duties as assigned.

Education: Bachelor’s degree.

Experience: Three (3) years of accounting, budget, contract, grant, or research administration experience.

Supervisory Experience: N/A.

Certification/Licensure: N/A.

Other: Financial disclosure reporting required by State of Maryland Ethics Commission.

Related experience may be substituted for education.

Completion of a 12 credit Research Administration graduate certificate program can be considered for the equivalent of one (1) year of relevant research administration work experience.

Knowledge, Skills, Abilities:

Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

Hiring Range: $73,000 – $77,000 (Commensurate with education and experience) 

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at [email protected] .  

If you anticipate needing a reasonable accommodation for a disability under the Americans with Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request . You may also contact [email protected] . Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.