Job Opening
Job Opening ID: 226824
Job Network : Logistics, Transportation and Supply Chain
Job Family : Procurement
Category and Level : Field Service, FS-5
Duty Station : BAMAKO
Department/Office : United Nations Multidimensional Integrated Stabilization Mission in Mali
Date Posted : Jan 26, 2024
Deadline : Feb 2, 2024

Org. Setting and Reporting
The position is within the Liquidation Entity the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA), in Bamako.

Under the overall supervision of the Senior/Contracts Management Officer, the incumbent will ensure the effective implementation of service and supply contracts. Work at this level involves managing contract actions related to worldwide procurement of a variety of commodities, materials, equipment, foodstuffs and services for technical cooperation and/or administrative support projects, e.g., having long-term social and economic effect on a country or affecting mandated- activities of the Organization; review requisitions, and coordinate with technical and/or substantive offices and other groups in each phase of the contract management process.
Responsibilities
Within delegated authority, the Contracts Management Assistant will be responsible for the following duties:

• Support the Contract Management Officers in the development and implementation of operational plans, standard operating procedures (SOPs), initiatives and projects relating to contract compliance and performance management; support the procurement process including providing input to statement of works/requirements, assist in the development of technical evaluation criteria, guidance during contract drafting; Help to develop a quality assurance plan to provide a systematic method to evaluate services and products.
• Maintain effective relations with contractors and service providers.
• Oversee the adherence to contractual agreements for material, equipment and production costs, performance requirements and delivery schedules by periodic and ad hoc checks. Recommend amendments and extensions of the contracts and advise affected parties on contractual rights and obligations.
• Assist in contract close outs including identifying, documenting and disseminating best practices and lessons learned and securing the performance review of contractor. Under the supervision of the Contracts Management Officer, ensure the enforcement of UN contracts in consultation with the Supply Section, Contract Administration Unit at UN HQs, as appropriate, and liaising with other Departments on claims and disputes, demanding specific performance, claiming against warranties, and other contractual remedies;
• Support the Liquidation Entity Contract Management Section which assists the Procurement Section in resolving within the terms and conditions of the contract of conflicts/performance issues arising in cases of poor performance or non-compliance with contractual obligation by either party to the contract; Draft relevant audit responses relevant to contract management in the Liquidation Entity or review any other audit responses that may have aspects purporting to the Liquidation Entity contract management; Maintain electronic and hardcopy files and records to ensure proper accountability; Implement work program.
• Oversee adherence to contractual agreements, recommend amendments and extensions of contracts, and advise concerned parties on contractual rights and obligations.
• Prepare a variety of procurement-related documents, contracts, communications, guidelines and instructions.
•Perform other related duties as required.
Competencies
– Professionalism: Knowledge of the substantive field of work in the areas of supply chain management, in particular property disposal by commercial sale, procurement and contracts management, as well as related procedures, practices and environmental standards. Knowledge of and ability to apply UN rules, regulations, policies and guidelines in work situations. Ability to develop and apply supply chain management procedures and programs. Ability to provide professional technical advice in a broad range of contractual issues, including property disposal by commercial sale. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult. problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

– Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

– Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

– Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required.
Job – Specific Qualification
Qualification of CIPS level 4, or equivalent, is desirable.

Work Experience
At least eight (08) years of progressively responsible experience in contract/quality administration is required.

Relevant experience with regards to supply and management is required.

Experience providing services to or in a field operation of the United Nations Common System or a comparable international organization is desirable.

Experience in the use of procurement information systems such as SAP is desirable.

Experience in supply chain management, procurement and commercial sales during liquidation of a field operation is desirable.
Languages
English and French are the working languages of the UN secretariat. Fluency in English (both oral and written) is required. Knowledge of French is desirable.