Contracts Officer

How can you make a difference? 

PURPOSE OF THE JOB:

• To manage the contracting for goods and services with institutions, companies and individuals for the UNICEF country office in Kiev.  Contracts will include the purchase of programme supplies, consulting, advertising, translation/interpretation, audio-visual and other technical services, among others.

MAJOR DUTIES AND RESPONSIBILITIES:

• Assist the supervisor to develop annual work plan for contracts, memoranda of understanding (MOU) and related work;
• Evaluate companies, institutions and individuals providing services to UNICEF monitor their performance. Assess technical capability and financial health in order to qualify companies as potential contractors for UNICEF;
• Review TOR’s, evaluation criteria and prepare Invitations to Bid and Requests for Proposal for commercial contracts.  Assess market rates and negotiate conditions and rates/terms of payments;
• Manage the bid/RFP evaluation process:  contact with potential suppliers, establish technical evaluation groups, finalise point ratings, clarify details with potential suppliers, prepare the evaluation summary/related documents for approval by the Contract Review Committee;
• Negotiate final purchase details, prepare related documents including all required components such as pricing, statements of work, terms and conditions;
• Manage contract up to the stage of shipment and delivery;
• Communicate with Programme and Operations Units on contract management issues, delivery and evaluation of supplies at point of end use;
• Ensure best commercial practices are followed in contracting work processes; periodically review procedures/work of contracts staff; develop statistical indicators to ensure compliance to rules and efficient work practices.

QUALIFICATION and COMPETENCIES

Education

• Advanced degree in business administration, procurement, law or other relevant field. Specialized training in financial analysis, contract law, litigation and arbitration law, and procurement processes an asset.

Work Experience

• Minimum two years of relevant professional work experience in the field of contracting (for services). Experience in an international organization desirable.
• A first University Degree in a relevant field combined with 2 additional years of professional experience may be accepted in lieu of an Advanced University Degree.

Language Proficiency 

• Fluency in English, and local language required

Source: https://jobs.unicef.org/cw/en-us/job/574340