Contracts Officer

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Description

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WorldFish is a leading international research organization working to transform aquatic food systems to reduce hunger, malnutrition, and poverty. It collaborates with international, regional, and national partners to co-develop and deliver scientific innovations, evidence for policy, and knowledge to enable equitable and inclusive impact for millions who depend on fish for their livelihoods. As a member of CGIAR, WorldFish contributes to building a food- and nutrition-secure future and restoring natural resources. Headquartered in Penang, Malaysia, with country offices across Africa, Asia, and the Pacific, WorldFish strives to create resilient and inclusive food systems for shared

The Contracts Officer is responsible for implementing efficient and accurate consultancy contract administration in accordance with organizational directives and procedures to achieve timely delivery of obligations to agreed standards.

The successful candidate will be responsible for:

• Prepare, process and track consultancy contracts and ensure that issuance and extensions/amendments are in compliance with the applicable policies and documentation-management processes.
• Keep relevant stakeholders informed and up to date on consultancy processes and procedures, answering questions and advising project leaders to ensure high quality client service.
• Liaise with other support services to ensure an efficient process for the initiation and progress of consultancy contracts, in particular with, Finance Department to ensure due payments are initiated, timely executed and receive.
• Oversee competitive selection process and consultancy roster expansion serving as a liaison with consultancy candidates to ensure selection, negotiations and amendments are completed in a timely manner.
• Create consultant ID, maintain records/database of consultancy contracts, ensuring access to appropriate stakeholders. This is inclusive of a Register of Consultants, which includes feedback from the relevant supervisors on the quality of output, performance, etc.; integrating performance feedback and updating consultancy Roster as it develops.
• Raise issues with appropriate stakeholders as needed and resolve problems promptly keeping relevant parties informed.
• Provide regular and ad hoc reports, which includes cash flow estimates, government reports, summary reports, gender and diversity info, etc.
• Contribute knowledge to broader HR/ WorldFish issues as they relate to procurement of consultancy services.
• Collect consultant evaluation form from project leader and update/track in consultancy roster/ERP.
• Communicate and train WorldFish staff to keep them informed of relevant processes and procedures updates via effective communications channels.

Requirements:
This job might be for you if you have the below skills and qualifications:

• Bachelor Degree in any combination of the following fields: Law, business, finance, contracts, purchasing, industrial management, or organization and management.
• Minimum 2 years’ relevant experience and activities in a high-volume environment with knowledge and understanding of the accurate and complex contract administration.
• High level of service delivery approach.
• Attention to detail, producing accurate, error-free contracts.
• Highly proficient at Excel and WORD.
• Ability to deal with sensitive and confidential information in a professional manner.
• Ability to effectively establish priorities, and plan, organize, implement and monitor work activities with limited supervision.
• Good interpersonal skills and the ability to establish and maintain effective working relationships with people in a multicultural and multi-disciplinary environment, with sensitivity and respect for diversity.
• Excellent organizational skills.

Skills and Qualifications:

• Proven ability to manage multiple competing priorities under strict deadlines with minimal supervision with great attention to detail.
• Personal attributes such as high standards of conduct, respect, flexibility and sound work ethics.

Source: https://apply.workable.com/worldfish/j/2BAE950219/

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