Coordination Analyst, UNTF to EVAW – P2

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The United Nations Trust Fund to End Violence against Women (UN Trust Fund) was established through the UN General Assembly Resolution 50/166 in 1996. The UN Trust Fund is a global multi-lateral grant making mechanism supporting national efforts to prevent and end violence against women and girls, one of the most widespread human rights violations in the world. It provides technical assistance and funding to advance the development of innovative models and strategic interventions in the area of ending violence against women and girls. Since 2010, UN Women has administered the UN Trust Fund on behalf of the UN system, providing a strong institutional foundation and field support through a global infrastructure of country and regional offices.

The UN Trust Fund invests in demand-driven and evidence-based solutions and life-changing initiatives led by civil society and women’s rights organizations. The long-term vision of the UN Trust Fund is a world of global solidarity in which all women and girls live free from all forms of violence and enjoy and exercise their human rights. To help achieve this vision, the UN Trust Fund focuses on enabling CSOs, especially Women’s Rights Organizations (WROs) and those representing the most marginalized groups, to play a central role in delivering survivor-centered and demand-driven initiatives and support their programmes to achieve sustainable impact on ending violence against women and girls (VAW/G) in a manner that contributes to global solidarity, partnerships and stronger, inclusive feminist movements (UN Trust Fund Strategic Plan for 2021-2025).

Under the direct supervision of the Chief, the Coordination Analyst is responsible for providing coordination, communication and executive support to the Chief of the UN Trust Fund, and by extension, to the Secretariat at large.

Key Functions and Accountabilities:

1. Deliver Executive Coordination and Support to the Chief

• Prepare high-quality analytical notes and PowerPoint presentations for the Chief’s participation in internal meetings and maintain a searchable archive of key internal communications (briefing notes, presentations, and Talking Points).
• Provide substantive inputs and/or coordinate the drafting of communication materials in collaboration with relevant team members and stakeholders for effective dissemination of pertinent information to UN Trust Fund Secretariat staff and broader UN Trust Fund key stakeholders (including grantees, key partners and others).
• Coordinate and support the Chief’s internal and external meetings, including scheduling, agenda setting, drafting of summaries, and tracking follow-up actions.
• Manage the Chief’s calendar, correspondence, and clearance workflows, ensuring timely processing of documents and effective communication with stakeholders, as well as supporting all operational aspects at meetings initiated by the Chief, as requested.
• Steward the coordination of travel arrangements, with a primary focus on ensuring materials are prepared, mission scheduling and all concerned parties are aware of the Chief’s visit and scheduled activities.
• Undertake ad hoc assignments and represent the Chief’s office in internal coordination processes, ensuring alignment with Fund-wide priorities.
• Work closely with the Communications and Partnerships teams to identify and support strategic opportunities that elevate the Fund’s visibility, outreach, and external narrative through the Chief’s engagements and institutional platforms.

2. Support Streamlined Secretariat Functioning and Strategic Tracking

• Coordinate Secretariat-wide contributions to institutional processes, ensuring timely and high-quality submissions.
• Support the implementation of the UN Trust Fund Work Plan by tracking progress across Secretariat workstreams through coordinating to quarterly meetings and maintaining updated plans aligned with strategic priorities.
• Support the implementation of the UN Trust Fund’s decentralized Secretariat model, liaising with global hubs and focal points to ensure operational consistency and effective information flow.
• Provide substantive and logistical support to the Fund’s governance mechanisms, including the Global Programme Advisory Committee (PAC), by preparing inputs, presentation materials, speaking scripts, and tracking the implementation of recommendations and decisions.
• Lead internal documentation and knowledge management by organizing digital records, tracking key decisions, and maintaining accessible files for programmatic and operational reference.
• Coordinate missions for the UN Trust Fund Secretariat (Bonn Office), including the timely submission of quarterly leave and mission plans for Chief and PPID approval, and support the preparation and ensure filing of mission expense reports with accurate supporting documentation.
• Manage the Chief’s internal clearance workflows and ensure timely processing of all approvals and documentation.
• Maintain a long-term calendar of Secretariat events and manage operational aspects of high-level meetings.

3. Implement and Manage Human Resources Services to Strengthen Secretariat Capacity and Compliance.

• Support the recruitment lifecycle for personnel under the Secretariat, including through ensuring compliance of submission packages for Chief approval, facilitating approvals, liaising with HR for vacancy announcements and recruitment milestones, and ensuring appropriate record-keeping for all related documents.
• Ensure timely processing and tracking of HR actions such as contract renewals through proactive monitoring of contract end-dates and initiating required actions in accordance with UN Women rules and policies.
• Compile and maintain staffing records, HR dashboards, and related documentation for the Chief’s review and planning needs, ensuring data confidentiality and consistency with internal systems (e.g., Quantum).
• Facilitate performance management tracking for the Secretariat, including compliance with annual appraisal processes, timely submission of performance documents, and tracking completion rates.
• Coordinate learning and development planning for the team, compiling individual and Secretariat-wide learning plans, and supporting access to relevant training opportunities.
• Maintain secure and up-to-date HR records, staffing data, and recruitment documentation; generate HR reports and dashboards for planning and audit purposes.
• Serve as the primary Secretariat focal point for HR queries and interface with HR HQ and regional colleagues as needed.
• Organize information sessions and knowledge-sharing moments related to HR workflows, HR policies, processes, and best practices, as requested by the Chief.

4. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework:

Functional Competencies:

• Ability to communicate sensitively and effectively across different constituencies.
• Demonstrated capacity to perform effectively within a multicultural work environment, tact, and ability to deal with confidential matters in a discreet and reliable manner.
• Strong Team player with an ability to participate effectively in a fast-paced, information- and knowledge-sharing environment that fully collaborates and cooperates with others.
• Strong interpersonal skills and excellent organizational and coordination skills.
• Capacity to gather, analyze, and synthesize information from various sources to support decision-making and preparation for meetings and missions.
• Aptitude to identify challenges, propose solutions, and adapt to changing priorities in a fast-paced and dynamic environment.
• Capacity to plan, prioritize and deliver tasks on time. Ability to set priorities, work under pressure with colleagues at all levels.
• Ability to perform a variety of tasks in a fast-paced and pressured environment.
• Excellent IT skills, including databases, extranet, and office software packages.

Recruitment Qualifications:

Education and Certification:

• Master’s degree (or equivalent) in Social Sciences, Human Rights, Gender/ Women’s studies, International Development, or related field is required.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

• At least two years of progressively responsible experience in providing coordination and executive support in areas such as resource mobilization, advocacy for women’s rights, or ending violence against women.
• Prior experience in the area of ending violence against women is required.
• Experience in inter-governmental processes is required.
• Experience managing digital records, document workflows, and databases is required.
• Experience supporting human resources processes, such as recruitment, onboarding, and performance management, is desirable.
• Experience with project or process management is desirable.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages is desirable.
• Prior experience with the UN is desirable.

Languages:

• Fluency in English is required.
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.

______________________________________________________________________

Important Application Information: Please submit your application only via the official website of the hiring organization or by using the “Apply” button on CinfoPoste, which will redirect you to the organization’s application site. Applications submitted through other job portals will not be forwarded to the respective organization and will not be considered. To ensure your application reaches the right destination, always follow the official application process as indicated in the job posting. How cinfo Can Support You in the Application Process for This Position • Application and Interview Preparation: Whether you’re preparing your application documents or getting ready for an interview, you can book a Job Application Support session to receive tailored guidance. • For Swiss nationals invited to the first round of the selection process (e.g., written test, interview, assessment center): Notify us at recruitment@cinfo.ch, and we will inform our HR partners in the respective organization and the Swiss Government to help increase your visibility. ______________________________________________________________________