Coordination Officer (DGO)(P3)

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant’s location.

Organizational Setting

The Director General’s Office (DGO) provides leadership and coordination for all IAEA activities at the executive level for meeting Member States’ needs, and achieving a one-house approach and a results-based management.

Main Purpose

Under the general supervision of the Special Assistant to the Director General for the respective Departments and senior professionals in the DGO, the Coordination Officer provides advice, liaison and support to policy development, coordination and implementation. The Coordination Officer assists in research and analysis, review and clearance of various reports and correspondence.

Role

The Coordination Officer is: 1) an analyst, providing background information through research on relevant issues and interaction with counterparts in-house as well as in Member States’ diplomatic corps; 2) a liaison between internal experts and senior managers and Member States; 3) a team member, assisting the Special Assistants to the Director General and senior professionals in the DGO with decision-making support and in-house coordination.

Functions / Key Results Expected

Provide programme and policy coordination with relevant IAEA Departments/Offices, in at least two of the following areas: safeguards, nuclear safety and security, nuclear energy, nuclear sciences and applications, and technical cooperation.
Review for quality control and completeness of IAEA reports relevant to the to the assigned Departments and other documents of a highly sensitive nature provided to DGO for clearance to be submitted to the Policy-making Organs.
Liaise with relevant Departments to enhance coordination, particularly with respect to the review and clearance of correspondence with Member States, international organizations and other counterparts for various conferences, technical meetings and reports.
Support activities of protocol and external relations functions as required.
Conduct research and carry out analysis with a view to improving coordination and enhancing relations between Member States and the IAEA Secretariat.
Provide coordination support to relevant Departments on issues of an interdepartmental nature in order to ensure timely and appropriate implementation of agreed policies.
Prepare summary reports of proceedings of various meetings and international conferences.
Keep abreast of the latest trends and developments in the areas of assignment. Provide guidance and draft recommendations to incorporate best practice and improve business processes in the IAEA.

Competencies and Expertise

Core Competencies(Competency Framework)

Name	Definition
Communication	Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
Achieving Results	Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
Teamwork	Actively contributes to achieving team results. Supports team decisions.
Planning and Organizing	Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Functional Competencies

Name	Definition
Client orientation	Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.
Judgement/decision making	Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.
Partnership building	Identifies and builds partnerships. Develops and maintains long lasting partnerships to strengthen relationships. Delivers programmatic outputs and acquires resources in support of Agency goals.

Asset Expertise

Function	Name	Expertise Description
Management and Programme Analysis	Analytical Writing Skills	Ability to produce descriptive and analytic reports and papers on complex technical and scientific issues that have policy implications in an accurate and understandable manner.
Public Information and External Relations	Diplomacy and Understanding of Political Sensitivities	Diplomacy and understanding of political sensitivities among Member States. Tactful approach in handling confidential and sensitive information and a high sense of responsibility and discretion.
Other Technical Engineering	General Knowledge of the United Nations System	Knowledge of nuclear energy, nuclear techniques and applications, and technical cooperation; the work of the IAEA and the work of United Nations system concerned with these areas.
Management and Programme Analysis	Reporting	Ability to report concisely, accurately and promptly on meetings and matters of relevance to the IAEA.

Qualifications, Experience and Language skills

• University degree with relevant combination of academic qualifications in science, engineering or a related field.
• Advanced university degree (master’s degree or equivalent) would be an asset.
• At least 5 years of relevant professional experience preferably in international organizations.
• Experience in programme management or programme coordination would be an asset.
• Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $64121 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 31868, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks’ annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions

General Information

• The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation process

• The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
• Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment information

• Appointment is subject to a satisfactory medical report.
• Staff members may be assigned to any location.
• Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
• The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.