Coordination Specialist

Job Purpose

Under the guidance of the DSRSG/RC/HC and in close cooperation with the P4 Mission Special Assistant, Executive Assistant, the Head of Office and other UN teams, ensures timely efficient support ensuring that the DSRSG/RC/HC’s work is well planned and prioritized, that they are well prepared for engagements and decision making with quality background material and recommendations, and are kept informed in a timely way of relevant new developments. 

Duties and Responsibilities

• Advise the DSRSG/RC/HC in the UN’s collective programmatic and operational efforts, particularly the implementation of joint strategies, joint programming initiatives and harmonization of services including by ensuring timely and quality;
• Prepare meetings/events, pro-actively identifying links between humanitarian – development and peace-building issues.
• Notifying the DSRSG/RC/HC of pending and important issues to be raised and recommending which forum is the most appropriate for discussion/decision making.
• Proactively formulate options for decision
• Coordinating implementation of activities identified and/or follow-up to decisions

Ensure the DSRSG/RC/HC’s overall work and engagements are effectively prioritized and well organized from both a logistical and policy content perspective; 

• Monitor emerging issues and keep the DSRSG/RC/HC informed of all matters requiring his/her attention.
• Solicit, organize and provide briefing material, talking points and speeches for internal meetings, external missions and other activities.
• Author and edit analytical reports and correspondence.
• Provide immediate summaries of DSRSG/RC/HC activities as required and follow-up with UN personnel and partners, as needed.

Contribute substantively to UN coordination and knowledge sharing mechanisms and ensure adequate linkages to Somali government-led coordination mechanisms;

• Maintain positive working relations and manage feedback and information flows between and among UN focal points/agency heads, Counterpart coordination mechanisms in government, private sector, civil society and the donor community.
• Actively participate in global practice network on coordination and other knowledge networking forums. Share relevant information with UN agencies.
• Providing substantive support to UN coordination mechanisms, strategic planning sessions, and theme groups as required.
• Facilitate and support the development and synergies across joint programming initiatives, including active sharing of lessons learned

 Advise the Head of the RC Office in effectively and efficiently managing the RCO, including supporting and covering the R&R of RCO staff in other locations outside Mogadishu in Somalia; 

• Liaison and backstopping for RC Advisors, UN colleagues and national partners in the field on key issues.
• Perform any other task as assigned by the Resident Coordinator or Head of the RC Office
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of  the Office and the Organization.
• Supervisory/Managerial Responsibilities: While not currently a direct reporting line, the incumbent will oversee the day-to-day work of the Mogadishu-based Administrative Assistant

Required Skills and Experience

Education:

• Advanced university degree (A master’s degree or equivalent) in Political Science, International Relations, Social Science, Economics, Law, Public Administration, Community Development, Sociology, Politics, and other social sciences or related field in required. Or
• A first-level university degree (bachelor’s degree) in the areas mentioned above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

Experience:

• A minimum of five (5) years (with master’s degree) or seven (7) years (with bachelor’s degree) of progressively responsible international experience in the fields of development, humanitarian work, political affairs, peacebuilding, programming, and policy is required. A combination of experience in several fields would be an advantage.
• Demonstrated experience and strong understanding work across development, humanitarian and peacebuilding nexus is required.
• Experience working in a conflict or post-conflict setting is required.
• Experience in coordination of international organizations is desirable.
• Previous experience in the UN system is desirable.
• Previous experience working in the office of a senior public official as a Special Assistant (or similar) to a senior public official is desirable.
• IT fluency and competency with a range of communications software is required.

Language:

• Fluency in English (both oral and written) is required.
• Knowledge of Somali is considered an advantage. Knowledge of another UN language is desirable.

Source: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/requisitions/job/18401