Coordinator, Contract Management (Bilingual)

This role was posted on March 26, 2024. Please note that we will review applications on a rolling basis.

This role will be hired on a 12-month fixed-term contract with the potential for renewal.

The Role

At Last Mile Health (LMH), we obsess with exceptional work. Are you fluent in French and English, and can support with drafting essential subcontract management documents and coordinating performance reviews, compliance, and risk management? If so, then you may be our next Coordinator, Contract Management for the Africa Frontline First Initiative.

Africa Frontline First (AFF) Initiative aims to support ten countries in Sub-Saharan Africa to build high-functioning, resilient, country-led community health service delivery with an expanded and institutionalized health workforce of 200,000 CHWs by 2030. Anchored within the local context and health reform journey of each country, these shifts in community health service delivery will contribute to reducing excess morbidity and mortality from COVID-19, Malaria, TB, and HIV, prevent maternal and child mortality, advance health security, and accelerate economic recovery at the community level following the pandemic. In turn, these investments in community health are critical to progress on the health SDGs, including ending AIDS, tuberculosis, and malaria, expanding universal health coverage (UHC), and as well as ensuring effective pandemic preparedness and response to COVID-19 and future pandemics.

The AFF initiative is led as a collaborative effort by the Financing Alliance for Health, Last Mile Health, and Community Health Impact Coalition under the leadership of President Ellen Johnson Sirleaf.

As part of the AFF Initiative, Last Mile Health has received a contract to implement community health systems strengthening activities across multiple countries through subcontracted partners and technical assistance. This position will primarily support this project. Reporting to the Director, Contract Management, this position will provide full life cycle (pre- and post-award) subcontract administration support, including ensuring compliance with due process at all stages of contract management, the collation and storage of data, and the monitoring and reporting of contract-related information.

This role is Hybrid in Accra, Ghana and is open to candidates who are located in Ghana and have work authorization or who do not require sponsored work authorization in Ghana..

What you’ll do

Provide full-cycle (pre- and post-award) subcontract administration support

• Support the drafting of key subcontract management documents for internal and external stakeholders, including informational briefs, pre-award requirements, application and reporting templates, due diligence checklists, etc.
• Collect and collate information across teams and/or subcontracts to facilitate relevant decision-making throughout the contract life cycle.
• Support research/discovery into prime funder rules and regulations.
• Review supplier inputs/redlines to contracting documents and escalate to the Director, Contract Management for resolution.
• Help coordinate pre- and post-award meetings to support and provide guidance related to subcontracting needs (internal and external, including with technical/selection committees, prime funders, and subcontractors)
• Help coordinate processes for subcontract performance reviews, compliance/due diligence activities, and risk management

Information management & exchange

• Maintain subcontract filing and knowledge management systems.
• Maintain deadline tracking and communication systems for key subcontract milestones (reporting, disbursements, due diligence checks etc.)

What You’ll Bring

• Fluency in English and French.
• Proven ability to consult, communicate, and where appropriate represent LMH with partners on specific projects/tasks.
• Strong analytical and problem-solving skills; ability to identify and escalate workflow items.
• Ability to develop clear and convincing written materials in French and English.
• Demonstrated skills in effective time management and work prioritization.
• Exceptional interpersonal skills and relationship-building qualities.
• Evidence of self-directed work style both independently and as part of a high-performing team.
• Commitment to health and social justice.

You’ll Impress Us If

• You have experience working with multi-country and multicultural settings
• You embody a growth mindset and have a keen appetite for personal learning and development.

Compensation Information

At Last Mile Health, we strive to reward our employees equitably and transparently. This means that we pay our employees based on a clear and consistent methodology and without regard to their identity or personal relationships. We have made this model fully transparent so that everyone has access to all information related to compensation. We hope this helps you better understand Last Mile Health’s values and commitments to our employees. We look forward to answering any questions you may have during the hiring process.

Before applying to this role, please take a moment to learn more about our approach to compensation and how compensation works in each of the countries where we operate. Please find the link to our compensation model and benefits overview below:

OVERVIEW OF LAST MILE HEALTH’S COMPENSATION MODEL

Compensation for this position:

The Band for this position: GHA-2

For Ghana, the range is $16,004 – $27,643 USD dependent upon experience doing an equivalent role. Please note that this compensation is subject to statutory taxes.

About Last Mile Health

Last Mile Health partners with governments to design, scale, strengthen, and sustain high-quality community health systems, which empower teams of community and frontline health workers to bring life-saving primary healthcare to the world’s most remote communities. LMH is a registered 501(c)3 non-profit organization. For more information, visit www.lastmilehealth.org.

We are an equal opportunity employer and value diversity at LMH. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.