ABOUT VILLAGEREACH
VillageReach transforms health care delivery to reach everyone, so that each person has the health care needed to thrive. We develop solutions that improve equity and access to primary health care. This includes making sure products are available when and where they are needed and primary health care services are delivered to the most under- reached. Radical collaboration with governments, the private sector and other partners strengthen our ability to scale and sustain these solutions. Our work increases access to quality health care for more than 70 million people in Africa.
VillageReach in incorporated in Washington State and has offices in Seattle (USA), Democratic Republic of Congo, Malawi, and Mozambique.
DESCRIPTION
Summary
The Coordinator, Grants and Contracts is key part of a team responsible for supporting the financial management and compliance of VillageReach grants and contracts. The Coordinator is responsible for ensuring the smooth and efficient operation of awards by refining policies, systems, and trainings that oversee award administrative, financial, and logistical areas of grant compliance. The Coordinator oversees a portfolio of awards for monitoring of financial health and compliance indicators and has dotted-line oversight of Grant Associates and program administrators globally for their adherence to Grants & Contracts standard protocols. The Coordinator also plays a strategic role in systems maintenance and improvement, labor levelling, budgeting, and organizational OKRs related to initiatives of the Global Operations team.
Description
Award Management (60% FTE)
- Monitor portfolio of awards to audit financial compliance, grant performance, adherence to VR policies; meet with award managers monthly.
- Support program administrators to strengthen award management and financial risk management.
- Partner with Finance team on budget system and financial visualization tools to strengthen award management and opportunity budgeting data availability.
- Work collaboratively across teams to prioritize updates to policies and SOPs related to compliance, contracting, business development, and award management policies.
Business Development Support (20% FTE)
- Develop cost proposal budgets ensuring budgets and budgets narratives are in compliance with funder and VillageReach requirements.
- Ensure correct set-up, review, approval, and system upload of budgets for new business development opportunities within portfolio.
- Partner with Finance leadership to ensure all required approvals are integrated into standard protocols.
- Develop/refine and lead trainings to enhance business development: common donor guidelines, how to use budget templates, where to find key budget information.
- Work with finance leads across geographies to keep budget template up to date with standard expenses, recent staff hires.
Award Contract Support and Tracking (20% FTE)
- Work with program administrators to assist in finalizing and tracking contracts and subawards.
- Ensure adherence to organization contract approval systems.
- Set up a system to track all contracts. Ensure contracts are set up and signed prior to work starting, follow up on timelines and payments, amendments as needed, close out of contracts.
- Develop/refine and lead trainings to enhance and streamline contract development and tracking.
Competencies:
The following competencies reflect what is expected of all VillageReach employees; including examples of how one might
demonstrate each of these competencies in one’s role.
- Personal Motivation and Drive: Is self-directed in one’s approach to work, but asks for help when needed; holds oneself accountable; undertakes self-development activities; seeks to build and master new skills; looks for and takes advantage of opportunities within the organization
- Collaboration & Effective Communication: Establishes and maintains effective relations with coworkers, partners & stakeholders and external parties; works collaboratively with others to accomplish organizational and team goals and objectives; works actively to resolve conflicts; expresses ideas and thoughts effectively; selects and uses appropriate communication methods and maintains meaningful communication with virtual coworkers and other parties to keep them informed
- Commitment to Diversity & Inclusion: Takes personal responsibility for and supports others across the organization in creating and sustaining a diverse work environment where individuals are welcomed, valued, respected and supported; personally committed to attaining cultural competency including self-awareness of one’s own attitudes about culture and cross-cultural interactions; exhibits the willingness and ability to engage openly and respectfully around issues of race, colonialism, identity and culture; upholds equity in access to sharing of information, ideas, and opportunities throughout VillageReach
- Commitment to Excellence: Produces a high output of work, both in terms of quality and quantity; looks for ways to improve and promote quality; monitors work to ensure quality; has a personal commitment to the mission of VillageReach
- Solution Orientation & Innovation: Focuses on results and desired outcomes and how to best achieve them; gets the job done; sees opportunities for creative problem-solving while staying within the parameters of good practice; sees old problems in new ways and has novel approaches to solving those problems; contributes original and/or resourceful ideas to their area of responsibility; is able to consider and articulate risks and consequences of proposed innovations and factor these into decision-making
REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Supervisory Responsibilities:
This position directly supervises one or more associates. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning and directing work; monitoring performance; rewarding and disciplining employees; and addressing complaints and resolving problems.
Education & Experience:
- Bachelor’s degree
- 2+ years experience managing multi-million-dollar grant portfolios from both a compliance and financial standpoint, including public sector grant management.
- Demonstrated financial management skills
- Experience with technical and financial reporting
- Experience drafting contracts and monitoring subrecipient compliance
- Operationally-minded with proven track-record of successful grant system improvements and SOP creation and implementation
Other Qualifications:
- Comply with VillageReach’s COVID-19 vaccination policy which requires vaccination for in-person work and for travel.
- Established cultural competency in partnering with racial, cultural and linguistically diverse groups.
- Demonstrated understanding of challenges with working in rural, underserved and low-income context; experience living in and/or working in a low-income country a plus.
- Experience working in a geographically dispersed workplace using remote communication technologies
- Proficient in Microsoft Office Suite (Word, PowerPoint, Outlook, Excel) and comfortable in a fast-paced technical environment.
- Advanced skills in Excel
- Extensive experience with budgeting software, data visualization software, and CRM platforms, including back-end administration.
Environment and Physical Demands:
VillageReach has no private offices, employees work in a shared, open environment with task and conference rooms accessible to employees for privacy and meetings. The noise level in the work environment is usually quiet. Due to the time zone differences between our USA office and our Country Offices and location of other global staff, US based staff are expected to be available for early morning meetings starting at 6am. In addition, our Regional Africa based staff and Country office staff are expected to be available for late afternoon/evening meetings up to 6pm.
The majority of the work is spent sitting, and will include remote work during the restrictions of the COVID-19 pandemic, with the possibility of remote work beyond that time. There are no additional physical or environmental demands for this job.
COMMITMENT TO DIVERSITY & INCLUSION:
VillageReach is an Equal Employment Opportunity Employer committed to workforce diversity. We believe that diverse, equitably weighted perspectives foster an organizational capacity to create novel solutions that improve health in the most underserved and hard-to-reach areas. To align our values, innovations and impact, VillageReach is committed to recruiting and retaining a diverse global workforce.
Safeguarding:
VillageReach is committed to promoting the welfare of children, young people, adults, and beneficiaries with whom it engages. We expect everyone working with us to share this commitment through our code of conduct.All offers of employment will be subject to satisfactory references and appropriate screening checks, which may include criminal records. VillageReach participates in the Misconduct Disclosure Scheme and, in line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By applying, the job applicant confirms his/her understanding of these recruitment procedures.
Compensation:
VillageReach has an established compensation structure that is based on the relevant market and internally transparent. The range for this position is $26.78 to $31.88. We hire people into the established range based on one’s experience and education and considering internal equity. We do not inquire about salary history.