Coordinator, Licensure

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Weekly Work Hours

40

Compensation Range

N04-PT

Hourly Rate

$20.67 Hourly

FLSA

United States of America (Non-Exempt)

Position Type

Staff

POSITION SUMMARY

Supports the organization by performing administrative duties related to planning, directing, and coordinating the operational activities of the assigned organization and working on assigned projects.

In support of the Dean, Academic Compliance, maintains responsibility for licensure requirement oversight, enforcing Dallas College compliance policies, procedures and guidelines designed to meet or exceed the requirements of all internal and external agencies.

Ensures that policies, procedures, processes, and practices are current and consistently implemented for all licensure requirements across the seven campuses of Dallas College

Maintains a database of all licensure information for all programs

Works collaboratively with program faculty and staff throughout Dallas College where compliance obligations overlap and works in conjunction with the Office of Workforce and Advancement, Academic Services and the seven schools of Dallas College to provide critical support and updates

Attends meetings, webinars and conferences with academic program faculty and staff to develop an understanding of the specific program offerings and business processes involved in managing academic compliance

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Some responsibilities may include performing administrative duties, maintaining databases, creating reports, assist management and colleagues perform assignments, maintain and provide direction in the office, and completion of special projects and/or events, and other assignments as requested

• Understand the short- and long-term goals of the organization and has the related knowledge to fulfill these goals successfully, following District policies and procedures. Networks with other coordinators, institutions, and departments to share information and gain knowledge to help improve the process and procedures.

• Build solid relationships interacting with colleagues, external entities, and personnel to fulfill the vision and mission of the organization. Serves as a primary point of contact and liaison with other offices, individuals, and external institutions and agencies on a range of specific issues and coordinates and facilitates meetings. The ability to analyze plans and able to identify mistakes and inefficiencies and provide solutions.

• Monitors and coordinates the budget as appropriate and prepares internal reports for management as requested. Assist with project development, planning and implementation. Excellent time management skills, able to prioritize, and has solid organizational skills to complete assignments, projects and tasks on time.

• Strong communication skills to speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques, interacting with diverse audiences. Must be able to provide excellent customer service.

PHYSICAL REQUIREMENTS

Normal physical job functions performed within a standard office environment. Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.

MINIMUM KNOWLEDGE AND EXPERIENCE

• Associates degree with two (2) years of work-related experience.
• Official transcripts required when applicable.

*** Will be subject to a criminal background check. Some positions may be subject to a fingerprint check. ***

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Knowledge of licensure laws, policies, and procedures applicable to program offerings

• Ability to perform research relative to licensure trends and state policies

• Communicates professionally, effectively, and timely with the various licensing agencies, providing necessary follow-up

• Ensures regulatory compliance with all local, state, and federal licensing agencies

• Maintains current licensure status documentation and data upkeep

• Serves as a support resource at all levels relative to licensing, reporting requirements, and regulatory compliance

• Serves as a resource to maintain a constant state of readiness for accreditation surveys and regulatory inspections

• Ability to implement process changes as needed

• Ability to coordinate, plan, meet deadlines and accomplish specific tasks

• Ability to perform annual audits for occupational licensures as required and provide recommendations

• Ability to work independently

• Comply with confidentiality requirements of the Institute, and local, state and federal policies

• Ability to communicate clearly and concisely, both orally and in writing, with licensure agencies, faculty, and staff

• Demonstrate functional knowledge of computers, literate in word processing, spreadsheets and database

• Completes required Dallas College Professional Development training hours per academic year.  

• Performs other duties as assigned.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. 

Dallas College is part of an equal opportunity system that provides education and employment opportunities without discrimination on the basis of race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity or gender expression.  Dallas College complies with the Americans with Disabilities and Veterans Act.

Preferred skills: Successful candidate will have extensive data and research experience and will be collaborating with other departments within Dallas College, as well as conducting research with licensing agencies. This is not a direct, student-facing support role.

Applications Deadline
March 25, 2024