Coordinator, Logistics

Are you a current Aims Employee, Temp, or Student? If so, to help avoid future access issues, please apply through your Workday account. 

Please close this window and log into your Workday account to apply by using the “Career” application icon on your Workday Home screen. Below are the instructions for applying depending on your role with the College:

• If you are a current Employee (non-Student position) or Temporary Employee (paid by someone other than Aims, but have access to Workday), please use “Find Jobs”
• If you are a current Student , please use “Find Student Jobs”
• If you are both a current Employee and a current Student please use “Find Jobs”
• If you are a current Student and previous employee use “Find Student Jobs”
• If you have any questions about applying or ensuring you applied correctly please call 970-378-3720 or come by and see us in Cornerstone building Suite 111

Minimum Hiring Annual Salary:

$57,030.00

Maximum Hiring Annual Salary:

$59,881.50

To attain the maximum annual salary, employee must meet all minimum qualifications plus:

• 5 (five) years of additional applicable work experience and/or degrees higher than minimum qualification degree. Degrees higher than the minimum qualification degree can be used in combination with additional work experience.

The stated salary amounts are not guaranteed in the event employment ends with Aims during any fiscal year.

Included with Aims Full-time Employment is a generous package of Benefits, most are listed below:

• Benefits are effective immediately
• 100% employer provided medical & dental coverage employees (employee only option)
• 85% employer provided medical & dental coverage for employee’s spouse and/or family
• Voluntary vision insurance
• Staff Annual Leave (minimum accrual of 15 days) & Sick (minimum accrual of 12 days)
• 17 paid holidays and 3 personal days each year
• Summer schedule: 4 day work week – Fridays Off
• Employer paid long-term disability and life insurance premiums  
• Tuition waiver & reimbursement for employees
• Tuition waiver for dependents
• PERA employer (see www.copera.org for comprehensive benefits) 
• Additional supplemental benefits & retirement programs available
• Access to the PERC (Aims gym) for employee & one guest
• Free parking on all campuses

Job Description:

Aims Community College actively supports an environment that embraces the College’s Mission, Vision, Values, BaJEDI (belonging, justice, equity, diversity, inclusion), and Innovation. The College embraces and seeks to hire individuals who want to be a part of this environment and has the skillsets necessary to be successful in this position.
This position plans, organizes, coordinates and facilitates college-wide logistics coordination for event set ups, tear downs, etc. (all campuses), including department or program sponsored events, educational partnerships, community outreach and private/corporate functions Schedules staff and maintains communication with all parties involved with the preparation, set up, tear down and logistics management of the event. Coordinates and monitors event timelines.
Reviews, updates and recommends logistics staffing, AV requirements/staffing, power requirements, building controls, rental equipment, etc. Communicates/Coordinates directly with the Staff Associate, Staff Executive II, Buildings Supervisor, Grounds Supervisor and/or Assistant Director – Facilities Operations, as needed. Prepares logistics support material for specific events, as needed. Attends coordination meeting with event manager and/or requester, staff and/or faculty, depending on the request/event. Reviews/Collaborates the college-wide master events calendar. Supervises set up/technical staff

Logistics Management:

• Prepares support material for specific technical logistic requirements, as needed.
• Purchase supplies relating to departmental needs.
• Attends coordination meeting with event manager/requestor, staff and/or faculty, depending on the technical logistics required.
• Schedules and maintains communication with all parties involved with the preparation, set up, tear down and technical logistical management.
• Reviews, updates, and recommends technical logistical information based on event expectation.
• Coordinates and organizes college-wide technical logistics and staffing for (Greeley, Windsor, Fort Lupton, Loveland) event support, including department or program sponsored events, educational partnerships, community outreach and private/corporate functions as scheduled by the Event Manager.
• Custodial Billing for events through Facilities & Operations.
• Coordinate with Food Services for input with catering configurations.
• Outside vendor contracts.
• Outside vendor billing.
• Technical Logistics staffing approval of all internal/external submissions.
• Scheduling of internal vendors for events – extra custodial, equipment, etc.
• Scheduling of all staff for set up’s and tear down’s.
• Working with external vendors on quotes for logistical equipment rentals.
• Scheduling of external vendors for set up and tear downs.
• Approval of external vendor invoices & payments.
• Coordinates with grounds to schedule irrigation, mowing and landscape work around all outside events and for irrigation line marking for larger scale events needing tenting.
• Coordinates with Building Services for HVAC and access control outside of normal building hours.
• Reviews/provides input for work orders pertaining to event set ups/ furniture arranging, AV equipment issues, AV technical issues.
• Collaborates with Staff Associate, Staff Executive II and Event Manger(s) for event set up calendar for Logistics staff.
• Logistics staff for set up and AV needs for all campuses (internal and external events).
• Can obtain additional staff available through coordination with Grounds and Building Supervisors for use of facilities staff, when needed. i.e; college-wide events.
• Manages inventory and utilization of equipment needed for events.
• Maintain a collaborative relationship with the event department and master events calendar with input from a contingent of stakeholders, internal and external.
• Update policies and procedures manual as it relates to technical logistics; facility use agreement/expectations, safety, risk, etc., this includes but is not limited to:

Operational Coordination at Events

• Attends events and college functions to facilitate logistic support.
• Works closely with Event department/Event Manager’s to determine /provide guidance for technical logistical needs for all events.
• Works closely with Facilities and Operations front office staff; Staff Associate and Staff Executive II in reviewing calendar and staffing needs for all technical logistics.
• Ensuring that the Emergency preparedness and Action plans are followed accordingly as it relates to public assemblies; working with the Safety and Security department, Event Manager and Assistant Director-Facilities Operations.
• Implementation of risk analysis recommendations; as it relates to events.
• In-house/Out-source technical logistics; as it relates to events with guidance from the Director of Campus Safety, Event Manager, Assistant Director-Facilities Operations Manager.
• Ensuring that all safety policies and procedures are followed as it relates to technical logistics.
• Dealing with compliance issues and resolving appropriately.

Budgetary Responsibilities:

• Assisting with budget monitoring as it relates to logistics & technical services.
• Assisting with development of budget as it relates to logistics & technical services.

Supervision:

• Responsible for supervision of logistics & technical staff; which includes but is not limited too, assigning / reviewing work, performance reviews, leave & time approvals, etc.

Other Duties as Assigned

Minimum Qualifications:

• Associate’s Degree in Hospitality, Event Management, Business, Technical Theater or other related field; Plus,
• Three (3) years related experience. Of the required three (3) years of experience, one (1) year must be supervisory and/or demonstrated leadership experience or an equivalent combination of education and/or work experience.
• This position requires the use of a company vehicle and/or personal vehicle for business travel. The selected candidate must successfully pass an MVR and be insurable under Aims insurance.
• A pre-employment post-offer physical evaluation will be required of the selected candidate.
• Customer service oriented.
• Computer proficiency.
• Multi-tasking capabilities.

Preferred Qualifications:

• Bachelor’s Degree in Hospitality, Event Management, Business, technical theater or related field.
• Problem solving skills.
• Previous experience working with various customers.
• Previous budget experience.
• Previous experience coordinating logistical and technical staff in a higher education setting.

Required Documents:

• Cover Letter
• Resume
• Diversity Statement

All Applicants:

• Compare your previous work experience to the job duties listed on the job positing under job description. Enter the job duties you have preformed under the “Work Experience” section on your job application. We evaluate your experience based on this information.
• Please make sure you state whether work experience (aka work history) is part time or full time employment by listing the average number of hours worked per week. This information is used to determine your new annual salary.
• Be sure to upload all the required documents listed at the above in “Additional Job Description” section. This can be uploaded as part of your application materials in the “My Experience” section.  If there are missing documents, your incomplete application will not be considered.

Diversity Statement Instructions

Aims Community College recognizes and celebrates diversity within our students, faculty, and staff. We are committed to equity and inclusion to improve the learning experiences of all students and the working conditions of all employees.

• In your diversity statement, please provide your interpretation of what it means to serve a diverse community and work in an inclusive environment.

• Please include specific examples for how your background, education, and/or professional experience have prepared you to fulfill those responsibilities in this position.

• As you consider what to put in your statement, please note Aims Community College is committed to equal employment opportunity and does not discriminate on the basis of race, gender, age, or any other protected class.

Aims Community College is an equal opportunity employer.  Selection will be based solely on merit and will be without discrimination based on age, ancestry, color, creed, disability, ethnicity, familial status, gender, gender identity, genetic information, marital status, national origin, sex, sexual orientation, race, religion, or veteran’s status.  All application materials must be submitted by the closing date posted and become the property of Aims Community College. The screening committee will select finalists for interviews. The goal of Aims Community College is to enhance the diversity present in the district we serve. To comply with Immigration Reform and Control Act of 1986, if hired, you will be required to provide documents within 3 days of hire date to show your identity and your authorization to work. This law applies to all persons hired.

Screening/Selection:

In order to be considered please provide a thorough and complete application.
Initial screening will be conducted by a committee based on completed application materials.

Employees in these positions may be asked to participate in temporary assignments lasting less than 6 months (such as curriculum development, short term projects, meetings and substitute duties) which could amount to additional temporary pay.

Upon hire, all positions at Aims Community College require a criminal background check, and may require industry specific screenings such as an MVR, physical and/or drug screen. Keep in mind, a conviction does not automatically preclude candidates from being employed. The nature of a conviction will be considered relative to the duties of the position.

If you need assistance with this process please contact Human Resources at 970-378-3720.