Coordinator of University Advancement Events, Operations

Job ID: 57331
Full/Part Time: Full-Time
Location: Tallahassee, FL
Regular/Temporary: Regular

Department

Alumni Affairs

 

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled
& Veteran Employer.

FSU’s Equal Opportunity Statement can be
accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

Responsibilities

The Coordinator will support and execute the fundamental
operations of the University Advancement Events team to assist in
meeting alumni engagement goals. The incumbent is expected to
reinforce a collaborative and supportive relationship within and
among the Advancement division.

Responsible for keeping an accurate accounting of events within
the defined portfolio in the donor database, ensuring that
attendance is adequately kept. Generates reports of RSVP’s and
shares with internal stakeholders as necessary.

Responsible for the constituent check-in experience, ensuring
that guests have the appropriate name identifiers, seating
assignments and feel welcomed upon entry.

Maintains both internal and external event calendars, ensuring
that details are reflected on the website, internal stakeholders,
and staff calendars.

Create, implement, and perform routine event trainings for
division event team members to ensure policies and standards set by
the Events and Outreach team are upheld.

Contributes to the efficiency of existing Special Events
processes and procedures to enhance team productivity in
collaboration with senior leadership. Continuously audits and
updates event planning templates and protocol.

Responsible for post-event data collection; sending, evaluating
and communicating post-engagement surveys; providing timely reports
of event ROI.

Responsible for maintaining and generating reports on the
success of the events portfolio. Shares results with senior
leadership as necessary.

Responsible for planning all division Advancement Breakfast
monthly quarterly all division staff meetings; holiday and special
purpose gatherings as directed.

Assists with attendee and constituent stewardship related to
special events.

Maintains vendor matrix and vendor relationships.

Assists in creating pre-event planning timelines, day of
timelines and event schedules.

Assists with the development of Presidential briefing
documents.

Assists the department with budget management by updating budget
finance documents and ensuring vendors are paid in a timely manner,
in collaboration with the Operations team.

Seek out and propose to the Executive Director, Events and
Outreach new technology within the event arena that would benefit
guest interactions and in-house processes. Actively research
industry standards and best practices to bring forward to
leadership.

Assists in brainstorming and developing new event ideas,
designed to inspire alumni, parents and friends.

Provide on-site assistance at events, working evenings and
weekends as necessary; some travel may be required.

Must be able to work evenings and weekends. Other job duties as
assigned.

Qualifications

Bachelor’s degree and two years of experience; or a high school
diploma/equivalent and experience equal to six years. (Note:
post-high school education can substitute for experience at the
equivalent rate.)

University Information

One of the nation’s elite research universities, Florida State
University preserves, expands, and disseminates knowledge in the
sciences, technology, arts, humanities, and professions, while
embracing a philosophy of learning strongly rooted in the
traditions of the liberal arts and critical thinking. Founded in
1851, Florida State University is the oldest continuous site of
higher education in Florida. FSU is a community steeped in
tradition that fosters research, encourages creativity, and
embraces diversity. At FSU, there’s the excitement of being part of
a vibrant academic and professional community, surrounded by people
whose ideas are shaping tomorrow’s news! Learn
more about our university and campuses.

FSU Total Rewards

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How To Apply

If qualified and interested in a specific job opening as
advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a
current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with
all applicable information. Applications must include all work
history up to ten years, and education details even if attaching a
resume.

*Applicants must upload a resume with their online application.
*

Considerations

This is an A&P (Administrative and Professional)
position.

This position requires successful completion of a
criminal history background check.

Open until filled

This position is being advertised as open until filled.

The hiring committee will review applications as received.