Coordinator – Operations

• Based at our Melbourne, Burwood Campus + hybrid work arrangements
• Full-time and fixed term (until Dec 2027)
• HEW 7 $101,858 – $112,156 +17% Superannuation

Who are we?

Deakin is a cutting-edge public university in Victoria, revolutionising education with 61,000 students across five campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, and our dynamic online Campus. We’re proud to be a progressive and open-minded university, delivering the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world’s universities.

About the Centre:

The Centre for Humanitarian Leadership (CHL) is an innovative collaboration between Deakin University and Save the Children Australia that combines good humanitarian practice with academic rigour to transform and disrupt the humanitarian system. CHL’s mission is to lead and influence change within the humanitarian system through critical analysis, transformational and disruptive education and research, and meaningful contributions to policy and practice. CHL envisions a diverse humanitarianism that embraces the agency of affected people and promotes distributed power, social justice, and equity.

About the role:

The Coordinator, Operations, coordinates the delivery of operational services in the Centre including but not limited to human resources, finance, travel management including insurance, compliance with university process, partnerships support, infrastructure, information management and preparation of contracts for consultancy projects and other vendors. The role requires strategic thinking, attention to detail, and the ability to manage several competing priorities simultaneously. The position works closely with stakeholders to deliver the best result for the local area and the broader university.

As a Coordinator, Operations, you will:

• Coordinate CHL’s workforce requirements by liaising with Deakin’s People and Culture team, CHL team members, Save the Children HR, and external stakeholders, including operational management of 60+ external consultants.
• Manage CHL’s travel-related processes, ensuring compliance with Deakin policies and procedures. Support staff and consultants with travel arrangements and independently liaise with internal and external stakeholders to ensure smooth and efficient execution.
• Maintain CHL’s external contracts and partnerships database, coordinating updates with Deakin and other stakeholders.
• Implement and maintain information management procedures for the Centre, delivering regular training and monitoring compliance across the team.
• Oversee procurement processes for CHL, ensuring compliance with Deakin’s policies and working closely with internal stakeholders.

To be successful, you’ll have:

• A Degree in business, commerce or arts with relevant work experience, or an equivalent combination of relevant experience and/or education/training preferred.
• Extensive experience in an administration coordination or management role, preferably within a tertiary institution, research institute, NGO or similar organisation managing operational functions and initiating and or leading operational projects to deliver process efficiency.
• Experience with HR and operations processes, in a high volume and high-pressure diverse environment.
• Experience with University and/or NGO financial systems for financial management including accounts payable and receivable.
• Experience with governance for a board/ executive committee.

Here’s how to apply:

Please submit your updated resume and a short cover letter outlining your skills and experience via the ‘Apply Now’ button.

For a confidential discussion regarding this role, please contact Ashfaq Ali Yacoob Ali (Manager, Projects and Grants) via email [email protected] using the subject line: Coordinator – Operations enquiry via EthicalJobs.

For a copy of the position description, please see attached or visit Deakin Careers.

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

A position description is attached.